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Cumberland Heritage Village Museum Board
Conseil du musée-village
du patrimoine de Cumberland
Minutes 11 / PROCÈS-VERBAL 11
Monday, 28 May 2012 – 7:30 p.m. le lundi 28 mai 2012 –
19 h 30 Orléans Client Service
Centre Centre du service à la
clientèle d’Orléans 255, boul. Centrum Blvd. - Room
/ salle 340 |
Present / Présents: R.
Thomas (Chair / Président), A. Dessaint
(Vice-Chair/Vice-président), T. Krywulak, J. Larsen, S. Lemieux
R. Tremblay, Office of Councillor S. Blais (non-voting/sans droit de vote)
Absent / Absents: J. Aquilina, A. Jellett, L. O’Byrne
DECLARATIONS OF
INTEREST
DÉclarations D’IntÉrÊt
No
declarations of interest were filed.
CONFIRMATION OF MINUTES
RATIFICATION DU PROCÈS-VERBAL
Minutes 10 of Monday, 30 April 2012 were confirmed.
SUIVI DE QUESTIONS
ANTÉRIEURES
The Board received and reviewed the table outlining
outstanding action items not listed as current agenda items. Items not marked complete were carried over
for review at the next Board meeting, in addition to any action items flowing
from this agenda. The following actions
were identified:
Action 1: With
respect to #3 of the Outstanding Action Items, members inquired as to when the
translated chapters would be available for review. The Coordinator offered to inquire staff and inform
the Board accordingly.
ACTION AND DISCUSSION ITEMS
POINTS D’EXÉCUTION ET de discussion
1. BOARD PERFORMANCE SELF
ASSESSMENT
ÉVALUATION DE PERFORMANCE DU CONSEIL
The Chair advised that an evaluation of the Board has
been done annually for the past three years. He noted the purpose was to determine if the
Board was on the right path. The
following comments were received by members:
·
Better management role at the Museum;
·
Board is providing feedback to the City which has had
a positive impact on decision making;
·
Continued pushing for the historic book project;
·
Proud that Board was part of the completion of the
Development Plan;
·
Good programming which results in more membership this
year;
·
Better communication with staff; staff reporting
regularly on projects and policies;
·
Majority of members expressed frustration with the
recruitment process and lack of membership;
·
Ongoing issue with attempting to solicitor more the
public to visit the Museum;
·
Disappointment on the lack of public involvement with
the Development Plan.
On a personal note, the Chair felt that he did not
have enough time to do the things he proposed to do.
A suggestion was agreed upon to define strategic goals
for the Board within the next few months.
It was also suggested that the Board could be the link to the public.
Action: Coordinator
to include the Strategic Plans in the Proposed Agenda Items list.
2. VOLUNTEER
RECRUITMENT FOR CUMBERLAND HERITAGE VILLAGE MUSEUM
RECRUITMENT DES
BÉNÉVOLES POUR MUSÉE-VILLAGE DU PATRIMOINE DE CUMBERLAND
Chair Thomas added this item to the agenda in order to
inquire on the status of the current volunteers at the Museum. Staff reported that the City staffed a
Volunteer Coordinator position who oversees the volunteer working at the
Museum. They noted that regular
volunteers return and work on the programs.
3. PROPOSED AGENDA ITEMS FOR 2012
ARTICLE PROPOSÉS POUR
LES ORDRES DU JOUR EN 2012
Action : Coordinator to include the item « Discussion on
the Strategic Plans » for September 2012.
OTHER BUSINESS
AUTRES QUESTIONS
Interpretation Plan
With respect to an
action which was outlined in the minutes of the last meeting, Laura Peters,
Program Manager, Museums and Heritage Programs advised that the Interpretation
Plan would be available for the Board comments by June 29th; however
the deadline to receive comments is July 7th.
Action: The Board will review the Interpretation Plan and send comments to staff
via email.
ADDITIONAL ITEMS
POINTS SUPPLÉMENTAIRE
Rural Roots versus Power Show
Moved by Member J.
Larsen:
That
the Cumberland Heritage Village Museum Board approve the addition of this item
for consideration by the Committee at today’s meeting, pursuant to subsection
84(3) of the procedure by-law (Being By-Law No. 2006-462).
CARRIED
Rachel Perkins,
Museum Administrator provided a brief overview of the event that was held this
past weekend:
·
Equipment
·
Staff were on site to provide train rides
·
300 attended the event
·
New activity this year: visitors planted pumpkins with
their names attached to each one. At the
end of the season, they can come and harvest their pumpkin.
·
Each station had something that the public can walk
away with.
·
Scavenger hunt
·
Staff met with exhibitors and some had complaints
regarding the lack of food provided for them. They also criticized the lack of
advertising the event.
Member Larsen had also spoken to some exhibitors who had also complained
of the lack of activities.
Ms. Perkins added that light refreshments were available during the
events but that exhibitors were notified in a letter that no food would be
available to them during the weekend.
She also noted that the surveys that were received were all positive
comments regarding the event. Rob
Tremblay, Assistant to Councillor Blais advised that no complaints were
received in his office regarding the event.
Chair Thomas suggested that staff and the Board keep this in mind during
the preparations for next year’s event.
Commemoration Inventory List
Vice-Chair Dessaint
and Member Larsen provided the following historical information:
·
#3
to #7 were all part of the Church when it was moved to
the museum site.
·
#8
is part of the chain controls for the original furnace that was in the Church
while in Vars.
·
#
14 (Plaque and image Station Masters Office, Vars Train Station) is the
property of the Cumberland Telegraph Operator's Club.
Ms. Perkins thanked the members for the information.
ADJOURNMENT
LEVÉE DE LA SÉANCE
The meeting adjourned at 8:55 p.m.
____________________________ _____________________________
Board Coordinator Chair