Cumberland Heritage Village Museum Board

Conseil du musée-village du patrimoine de Cumberland

 

Minutes 27 / PROCÈS-VERBAL 27

 

Monday, 28 June 2010 – 7:30 p.m.

le lundi 28 juin 2010 – 19 h 30

 

Orléans Client Service Centre

Centre du service à la clientèle d’Orléans

255, boul. Centrum Blvd. - Room / salle 340

 

 

Present / Présents :    R. Thomas (Chair / Président), A. Dessaint (Vice-Chair / Vice-président), J. Aquilina, J. Larsen, S. Lemieux, L. O’Byrne

                                   

Absent / Absents :      A. Jellett, T. Krywulak (regrets)

                                                           

 

DECLARATIONS OF INTEREST

DÉclarations D’IntÉrÊt   

 

No declarations of interest were filed.

 

 

CONFIRMATION OF MINUTES

RATIFICATION DU PROCÈS-VERBAL

 

Minutes 26 of Monday, 31 May 2010 were confirmed.

ITEMS OF BUSINESS

POINTS À L’ORDRE DU JOUR

 

1.                  2010 HERITAGE POWER AND COUNTRY FESTIVAL: BRIEFING

PATRIMOINE DE L’ÉNERGIE ET FESTIVAL COUNTRY DE 2010: COMPTE RENDU

 

Gord Kerluke, Secretary, Cumberland Lions Club asked that the aforementioned briefing be postponed to the next Board meeting to allow him sufficient time to gather and analyze the financial data from the Museum. 

 

Action:            Mr. Kerluke to deliver a full report from the Cumberland Lions Club at the next official Board meeting.

 

 

2.         CUMBERLAND HISTORY BOOK – UPDATE

LIVRE SUR L’HISTOIRE DE CUMBERLAND – MISE À JOUR

 

Jim Mountain, Cultural Planner was unable to attend.  Debbie Hill, Manager of Cultural and Heritage Services informed members that the book is expected to be approximately 400 pages in length, will include 150-250 photographs, will include the section on francophone culture in the community, and will be bilingual.  The edits and translation are scheduled to occur between July and September; the production between September and November; and the release of the final publication is slated for December.

 

 

3.         PROPOSAL FOR COMMEMORATIVE GARDEN AND PLAQUE AT THE MUSEUM

PROPOSITION VISANT L’AMÉNAGEMENT D’UN JARDIN COMMÉMORATIF ET D’UNE PLAQUE AU MUSÉE

 

Terry Morrow, Cumberland Heritage Village Museum Volunteer and retired Cumberland Fire Fighter provided background and details concerning the proposal to install a commemorative garden and boulder or bench with a dedicatory plaque beside the fire hall at the museum, noting the intent is to recognize the firefighters that helped to build the fire hall and their commitment to the community, and to commemorate those that passed away in the line of duty.  In addition, he proposed that the names of the 400+ firefighters that served in the village be inscribed at an appropriate place on the fire hall.  He noted the money left over from the funds secured to build the fire hall would be the funding source for this project. 

 

Members were appreciative of Mr. Morrow’s proposal and wished to find a way to support it but voiced concerns about whether or not this would be sensitive and suitable to the museum setting, whether it would be precedent setting, and whether the community would be comfortable with it. 

 

Action 1:         The issue will be put on hold until the Board has carried out consultation with the community on the Museum Development Plan and determined what the overall focus and story of the museum will be going forward.  Once that has been decided, Mr. Morrow will return to the Board to discuss the proposal further.

 

Action 2:         Debbie Hill, Manager of Cultural and Heritage Services will alert Mr. Morrow and the Board if there is any risk to the funding source.

 

 

4.         PRIORITIZATION OF MUSEUM PROJECTS: NEXT STEPS

PRIORISATION DES PROJETS DE MUSÉES: LES PROCHAINES ÉTAPES

 

Laura Peters, Acting Portfolio Manager, Museums and Heritage Programs provided updates on the projects chosen by the Board as priorities at its previous meeting.  The follow updates and actions were noted:

 

1)      Cumberland Museum Development Plan – the Board had been waiting on Councillor Jellett’s response with respect to his preferred timing for the public consultation.  Members agreed to proceed with the session in the fall.

Actions:

·         In the Board’s Summary of the Plan, the Mission Statement recommended for adoption was revised as follows: The Cumberland Museum/Musée Cumberland collects, conserves, preserves, interprets, and studiesresearches the material heritage and human stories of life in eastern rural Ottawa in the 1920s and 1930s via educational, entertaining and interactive exhibitions and public programs.

The statement concerning the scope of the Mission remains the same: The Museum focuses on the social, cultural, technological, and economic changes of the period, their precursors, and their subsequent impact, and explores the relevance of those changes to contemporary issues and challenges.

·         The Board will hold two meetings in September, one of them to be informal to begin preparations for the community consultation.

·         The November Board meeting will serve as the community consultation session.

 

2)      Water improvements – discussions have taken place with the Program Manager of Recreation Planning & Facility Development and other pertinent staff about next steps; the holding tank option was not generally supported.  A meeting to discuss possible solutions is pending (within 2 weeks).

Action:      Debbie Hill, Manager of Cultural and Heritage Services to provide an update to Members via email.

 

3)      IT connectivity improvements – anticipated completion date of July 30th

 

4)      Security enhancements – a purchase order is pending

5)      Site lighting (required for safety and security purposes) – Suzanne Lavoie, Museum Administrator has provided details on lighting requirements; a site visit will be set up to review.

 

6)      MacMillan Drive Shed stabilization – recommendations have been received for stabilization; a heritage restoration consultant will be brought in to review the recommendations before moving forward

 

7)      Cumberland History Book (see Agenda item 2)

 

8)      Pumphouse Shed cement slab – staff are searching for a copy of the condition report and work estimate before bringing in a consultant

 

9)      Relocation of the Terry Fox Memorial (proposed by Councillor Jellett) – staff are waiting on a response from Councillor Jellett

 

Go forward action:    Ms. Hill will chart the priorities and provide progress updates to the Board in that manner.

 

 

5.         PREPARATION FOR FORMING A FRIENDS OF THE CUMBERLAND MUSEUM’ GROUP - REVIEW OF GUIDELINES AND TERMS OF REFERENCE USED IN THE CREATION OF OTHER “FRIENDS’ MODELS

PRÉPARATION EN VUE DE FORMER UN GROUPE DES AMIS DU MUSÉE DE CUMBERLAND – EXAMEN DES LIGNES DIRECTRICES ET DU CADRE DE RÉFÉRENCE UTILISÉS DANS LA CRÉATION D’AUTRES MODÈLES « D’AMIS »

 

Vice-chair Dessaint provided information about the ‘Friends of the Farm' model used by the Experimental Farm.  Debbie Hill, Manager of Cultural and Heritage Services provided information about other Friends models such as the Friends of the City of Ottawa Archives and the Friends of the Ottawa Public Library, as well as the Centrepointe Theatre Volunteer Company and Shenkman Arts Centre Volunteer Company. 

 

Action:            Chair Thomas to arrange a meeting with Professor Paul Beam, Laura Peters, Acting Portfolio Manager of Museums and Heritage Programs, and Debbie Hill, Manager of Cultural and Heritage Services to discuss next steps. 

 

 

6.         LEGACY FUND UPDATE

MISE À JOUR SUR LE FONDS DU PATRIMOINE

 

Debbie Hill, Manager of Cultural and Heritage Services answered questions concerning projects undertaken with the use of the Legacy Fund.  She indicated the only portion of the fund remaining is that allocated for the History Book.

 

Action:            Based on questions about Vintage Stock’s involvement with the fund, Ms. Hill to conduct a further review and report back with her findings.

 

 

OTHER BUSINESS

AUTRES QUESTIONS

 

Ø  Member O’Byrne questioned why the entire lawn in front of Foubert House has been planted with annuals, suggesting this would not be representative of the setting in its era.  Debbie Hill, Manager of Cultural and Heritage Services will inquire and provide a response.

Ø  Member O’Byrne inquired whether Museum staff would resume attending Board meetings, per previous practice.  Ms. Hill indicated that might be the case in future if workload can be balanced and if attending the meetings would not be an overextension of resources.

Ø  Vice-Chair Dessaint indicated he would provide documentation for the Board’s September 27th meeting concerning the Science and Tech Museum’s Collection Strategy.

Ø  Members decided to hold an informal meeting / barbecue at the Museum at 5:30 p.m. on September 13th (discussion about the community consultation could occur at this time).  Ms. Peters to make the arrangements with museum staff and confirm details with members via email.  The Board’s regularly scheduled September meeting will proceed on the 27th at 255 Centrum Blvd.

Ø  The Board’s October 25th meeting was rescheduled to October 18th, as October 25th is the date of the municipal election.

 

 

ADJOURNMENT

LEVÉE DE LA SÉANCE

 

The meeting adjourned at 9:30 p.m.

 

 

 

 

 

Original signed by                                                       Original signed by

M. Duffenais                                                                R. Thomas

____________________________                            ___________________________________

Board Coordinator                                                   Chair