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Cumberland Heritage Village Museum Board
Conseil
du musée-village du patrimoine de Cumberland
Minutes 26 / PROCÈS-VERBAL 26
Monday, 31 May 2010 – 7:30 p.m. le lundi 31 mai 2010 – 19 h
30 Orléans Client Service Centre Centre du service à la
clientèle d’Orléans 255, boul. Centrum Blvd. - Room / salle 340 |
Present / Présents
: R. Thomas (Chair / Président), A.
Dessaint (Vice-Chair / Vice-président), J. Aquilina, A. Jellett, T.
Krywulak, J. Larsen, S. Lemieux, L. O’Byrne
DECLARATIONS OF INTEREST
DÉclarations D’IntÉrÊt
No declarations of interest were filed.
CONFIRMATION OF MINUTES
RATIFICATION DU PROCÈS-VERBAL
Minutes 25 of Monday, 26 April 2010 were confirmed.
POINTS À L’ORDRE DU JOUR
1.
2010
HERITAGE POWER AND COUNTRY FESTIVAL: STATUS UPDATE
PATRIMOINE DE L’ÉNERGIE ET
FESTIVAL COUNTRY DE 2010 : RAPPORT DE SITUATION
Gordon
Kerluke, Secretary, Cumberland Lions Club asked Laura Peters, Acting Portfolio Manager, Museums and Heritage Programs to report on his
behalf that preliminary findings seem to indicate an increase in attendance at
this year’s event and an appeal to all ages.
Vice-Chair Dessaint noted that advertising for the event had improved
this year. Member Larsen advised that
the Cumberland Telegraph Operator’s
Club participated for a total of 84 hours over the weekend and 70 telegrams
were sent over those two days.
Action: Mr. Kerluke will make a more detailed follow-up report to
the Board at its next meeting, once he has had time to conduct a proper
analysis.
2.
DISCUSSION SURROUNDING THE POSSIBLE FORMATION OF A ‘FRIENDS OF THE
CUMBERLAND MUSEUM’ GROUP, AND INTRODUCTION OF PROFESSOR PAUL BEAM
DISCUSSION ENTOURANT LA POSSIBILITÉ DE CRÉER UN GROUPE
D’AMIS DU MUSÉE DE CUMBERLAND ET PRÉSENTATION DU PROFESSEUR PAUL BEAM
Mr. Beam was unable to attend this meeting due to a prior commitment but
asked that his background, interests and offer to assist be relayed to the
Board. Chair Thomas provided background
about the former “Friends of Cumberland Museum” that later evolved into the
entity now known as Vintage Stock.
Members discussed the possible objectives for forming a new ‘Friends’
group, the main goals being fundraising and fostering community involvement
through defined and targeted projects.
Chair Thomas noted the limitations previously referenced by City Legal
staff in terms of developing such a body, namely that it could only take on
fundraising and/or scoped projects that would not incur health and safety risks
and would not conflict with Union regulations.
Action 1: Debbie Hill, Manager of
Heritage and Cultural Services and/or Laura Peters, Acting Portfolio Manager,
Museums and Heritage Programs will report back on the status of the Legacy Fund.
Action 2: At the next Board meeting,
Members will bring forward for review samples of Guidelines and Terms of
Reference used in the creation of other “Friends’ models to assist the Board in
creating its own guidelines to move forward.
Action 3: Mr. Beam will be notified
of the Board’s intentions.
3.
MUSEUMS SUSTAINABILITY PLAN RELATED PROJECTS - PRIORITIZATION
PRIORISATION DES PROJETS LIÉS AU PLAN DE VIABILITÉ DES
MUSÉES
Laura Peters, Acting Portfolio Manager, Museums and Heritage Programs, accompanied by Debbie
Hill, Manager, Heritage and Cultural Services presented a listing of
museum projects for the Board’s prioritization, in consideration through the
lens of the Museum Development Plan – some to be funded by Capital investment,
some by Museums Sustainability Plan funding, and others yet to be decided. The Board settled on the following projects
as the top priorities, recognizing they will all need to be reconsidered once
the Development Plan goes forward:
Ø Cumberland Museum Development
Plan
Ø Water improvements
Ø IT connectivity improvements
Ø Security enhancements
Ø Site lighting (required for
safety and security purposes) – prioritization of this item will depend on the
scope of work
Ø MacMillan Drive Shed
stabilization
Ø Cumberland History Book
Ø Pumphouse Shed cement slab
Ø Relocation of the Terry Fox Memorial
(proposed by Councillor Jellett) – pending determination of new location
Action 1: Ms. Peters to provide further details with respect to the
scope of work for site lighting.
Action 2: Ms. Peters to provide more details about proposed
commemorative gardens and / or plaques to be installed at the Fire Station, and
to relay the Board’s discomfort about integrating components into the museum
site that do not pertain to the museum or the history it represents.
Action 3: Staff and/or Member Jellett to discuss with Councillor
Jellett the proposed relocation of the Terry Fox memorial and note the Board’s discomfort
with incorporating it inside the museum site.
4. CUMBERLAND
HISTORY BOOK – AFFIRMATION OF 2003 MOTION REGARDING BOOK PROCEEDS
LIVRE SUR L’HISTOIRE DE CUMBERLAND – CONFIRMATION DE
LA MOTION DE 2003 CONCERNANT LES RECETTES DU LIVRE
Debbie Hill, Manager, Heritage and Cultural Services informed the Board
that the Cumberland Township Historical Society has reviewed the photographs
and content of the book and has indicated that it requires a section on the
Francophone community history, as well as some corrections to the factual
content. She has not received
confirmation if or by how much this will impact the release date.
Ms. Hill also inquired whether the Board wished to reaffirm its motion
of January 27, 2003 concerning book proceeds.
Moved by S. Lemieux:
That the Cumberland Heritage
Village Museum Board reaffirms its motion of January 27, 2003 that 15 per cent of
the proceeds of the Cumberland History Book sales will go to the Cumberland
Township Historical Society.
CARRIED
Action: Ms. Hill to discuss timelines with the Cumberland Township
Historical Society, as well as the perceived impact of not including the
section on Francophone community history, and provide the Board an update via
email by the end of the week (June 4th).
5. MUSEUM DEVELOPMENT PLAN : NEXT STEPS
PLAN DE DÉVELOPPEMENT DU MUSÉE : PROCHAINES ÉTAPES
Members discussed with Debbie Hill, Manager, Heritage and Cultural
Services and Laura Peters, Acting
Portfolio Manager, Museums and Heritage Programs a communication plan and way
forward for public consultation on the Plan.
Ms. Hill also advised she would need to begin inserting some budget
projections for the Plan recommendations into the long range financial planning
process.
Action: Members to email
comments to staff via the Coordinator concerning the go-forward plan for
consultation documentation.
OTHER
BUSINESS
AUTRES QUESTIONS
Water Improvement Issues
Chair Thomas advised that he
and staff had not been able to find a mutually acceptable opportunity to meet,
as intended, about water improvement issues.
He had, however, received a message from Dan Chenier, General Manager,
Parks, Recreation and Cultural Services to the effect that the implementation
of a water storage system (i.e. holding tank) at the museum site would be
considered in the 2011 budget. Chair
Thomas noted this would mean that even such a temporary solution would not
likely be in place until 2012 if that were the case, and he was not supportive
of such a measure unless it was to form part of a permanent solution.
Action: Member Jellett to ask Aaron Burry,
former General Manager of Parks Recreation & Cultural Services to
follow up with Mr. Chenier, as she indicated that he had previously suggested
to the Board that the water issues would be solved this year.
ADJOURNMENT
LEVÉE DE LA SÉANCE
The
meeting adjourned at 9:40 p.m.
Original signed by Original
signed by
M. Duffenais R.
Thomas
____________________________ ___________________________________
Board Coordinator Chair