Cumberland Heritage Village Museum Board

Conseil du musée-village du patrimoine de Cumberland

 

Minutes 13 / ProcÈs-verbal 13

 

Monday, 24 November 2008 – 7:30 p.m.

le lundi 24 novembre 2008 – 19 h 30

 

Orléans Client Service Centre

Centre du service à la clientèle d’Orléans

255, boul. Centrum Blvd. - Room / salle 340

 

 

Present / Présents :    André Dessaint (Vice-Chair / Vice‑président), Jack Aquilina, Tim Krywulak, John Larsen, Lorraine O’Byrne

 

Absent / Absents:       Russ Thomas (Chair / Président), Angela Jellett (Regrets / Excuses), Robert Walsh

 

Others / Autres:         Councillor Rob Jellett

                                    Gilles Séguin, Program Manager, Heritage Development, City Operations

Suzanne Lavoie, Museum Administrator

Melody Duffenais, Board Coordinator, City Clerk’s Branch

 

 

DECLARATIONS OF INTEREST

DÉclarations D’IntÉrÊt      

 

No declarations of interest were filed.

 

 

CONFIRMATION OF MINUTES

RATIFICATION DU PROCÈS-VERBAL

 

Minutes 12 of Monday, 27 October 2008 were confirmed.

 

REVIEW OF PAST ACTION ITEMS

SUIVI DE QUESTIONS ANTÉRIEURES

 

The Board received and reviewed the table outlining outstanding action items.  Most items were carried over.  The following actions were noted:

 

Action 1:         Heritage staff to follow up in December with Mr. Gustafson about the linotype machine.

Action 2:         The working group on water issues will endeavour to hold a meeting in January.

Action 3:         G. Séguin to provide details to members via email regarding the development of future strategic plans and the consultation schedule

Action 4:         Heritage staff will attempt to integrate plans for a Visitor Centre and the creation of a ‘Friends of the Museum’ into future planning for the museum.

 

 

ACTION ITEMS

EXÉCUTION             

 

1.         BOARD EVALUATION – TOOLS AND PROCESS UPDATE

ÉVALUATION DU CONSEIL – MISE À JOUR SUR LE PROCESSUS ET LES MODALITÉS

 

This item was deferred to the January 2009 meeting as neither Member Walsh nor Chair Thomas were present at this meeting.

 

 

2.         VARS UNITED CHURCH – DISCUSSION REGARDING THE ORIGINAL PEWS

ÉGLISE UNIE DE VARS – DISCUSSION CONCERNANT LES BANCS D’ÉGLISE ORIGINAUX

 

Heritage staff conducted research and have determined that the pews currently used in the Museum Church are from the former Methodist Church and date to 1925, possibly earlier.  It was noted the pews in Navan Church are the originals of the Museum Church, but they may have been modified to fit that church.  It could be costly to acquire, relocate and restore those pews. Staff do not feel that it is necessary to replace the current Museum church pews with the originals now in the Navan church since the pews in the Museum church are of the era it represents. The pews can act as a trigger to speak about the amalgamation of the three Protestant churches in 1925.  Members supported the staff recommendation and suggested that the origins and locations of the pews be documented for future reference.

 

Action:             Heritage staff will ensure the Navan Church administration is notified of the CHVMB decision not to obtain or trade pews.


3.         DISCUSSION ON THE 2009 DRAFT BUDGET

DISCUSSION SUR LE BUDGET PRÉLIMINAIRE DE 2009

 

Councillor Jellett commented on the proposed budget cuts and deferrals to heritage related programs and services and the possible impacts.  Substantial discussion ensued about the potential impact of the deferral of funding for the final year of the Museums Sustainability Plan.  Members decided to deliver a presentation to Committee of the Whole outlining the positive results that have been borne out to date via the MSP funding and express concerns with jeopardizing projects and services already underway or planned for (by deferring the last year of funding).

 

Action:             Vice-Chair Dessaint will speak to Committee of the Whole on behalf of the CHVMB (Chair Thomas being unavailable).  Members to provide suggestions for the presentation to the Vice-Chair and to attend the budget meeting on December 1st if possible.

 

 

4.         DISCUSSION REGARDING A POSSIBLE ADOPT-A-MUSEUM PROGRAM OR OTHER VOLUNTEER SUPPORT GROUP FOR THE MUSEUM

DISCUSSION CONCERNANT LA MISE EN PLACE ÉVENTUELLE D’UN PROGRAMME « ADOPTEZ UN MUSÉE » OU D’UN AUTRE GROUPE DE SOUTIEN BÉNÉVOLE POUR LE MUSÉE

 

This item was deferred to the January meeting. 

 

 

5.         NOMINATIONS FOR THE ONTARIO HISTORICAL SOCIETY’S 2008 HONOURS AND AWARDS PROGRAM

CANDIDATURES POUR LE PROGRAMME DE PRIX ET HONNEURS 2008 DE LA SOCIÉTÉ D’HISTOIRE DE L’ONTARIO

 

Member O’Byrne briefed the Board on details she had obtained about the awards program and suggested the Board choose one category in which to submit.  The deadline for nominations is the beginning of January 2009.

 

Action:             Member Krywulak will work with Gilles Séguin, Program Manager, Heritage Development to write up a submission.

 

 

INFORMATION ITEMS

INFORMATION                   

 

6.         Museum STAFF updates

MISE À JOUR DU PERSONNEL DU MUSÉE

 

Suzanne Lavoie, Museum Administrator and Gilles Séguin, Program Manager of Heritage Development provided updates on recent hires, new projects and exhibits and success of recent projects.  They touched on the following:

§         new Exhibits Officer and Heritage Programs Audience Development Project Officer

§         Sharkey Pump Factory exhibit

§         transforming Mainville House into a General Store

§         tower addition to existing fire hall

§         success of Halloween program and storytelling at the museum

§         ads and brochures for coming events (such as Christmas programming and an event with the Cumberland Farmers’ Market)

§         school programming

§         upcoming visioning exercise

 

 

7.                  2009 meeting schedule

CALENDRIER DES RÉUNIONS DE 2009

 

The committee received the 2009 meeting schedule, noting that it would likely choose to hold one meeting at the museum, date to be determined.

 

 

OTHER BUSINESS AND INFORMATION

AUTRES QUESTIONS ET ANNONCES

 

Legacy Fund Committee

 

For the benefit of newer members, Gilles Séguin, Program Manager of Heritage Development provided a brief explanation of the Legacy Fund Committee, which was set up after amalgamation.  $100, 000 was set aside for the Museum, all of which has been allocated for such things as audio tour equipment, sound system upgrade, tents for outdoor events, work on the train tracks, and etcetera.

 

Cumberland History Book

 

Councillor Jellett requested an update from staff on the status of the book as one of the authors, Lori Nash, needs her material returned.  Gilles Séguin will provide an update.

 

ADJOURNMENT

LEVÉE DE LA SÉANCE

 

The meeting adjourned at 9:12 p.m.

 

 

 

 

 

 

Original signed by                                                       Original signed by

M. Duffenais                                                               A. Dessaint

____________________________                            ___________________________________

Board Coordinator                                                     A/Chair