ACS
number
Select Committee_FRE
Date submitted_ENG
Date submitted_FRE
If Council or a Committee has previously considered
the matter, include a brief history or chronology of the item, including dates
on which the item was considered, by which Committee, and motions/decisions
made at those meetings. If existing
policy or a precedent exists, it should be noted in this section of the report.
CITY WIDE / À
L’ÉCHELLE DE LA VILLE
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Version
française (send for translation through Ozone)
The
recommendations should be clear, explicit and provided in both English and
French. They should be written in the
form of a Council motion suitable for immediate adoption and provide a logical
outcome of analysis and discussion.
Version
française – send for translation through Ozone
Begin
with a summary statement or paragraph that states why the recommendation is
proposed and the value added (i.e. save money, improve service, etc.) Various options considered by staff should be
presented, as well as they those options were not proposed (use pros and cons
if applicable). Any benchmarking (i.e.
City standards, comparison with standards in industry and/or other
municipalities) or reviews of best practices (i.e. other policies, programs and
processes that are similar to those being processed) should be noted in this
section.
The
report must explain how the recommendations will affect rural residents, lands,
services or businesses, including implications on rural land use, by-laws,
green space, quality of life, agricultural issues, water quality, wildlife
management, forest management, etc.
This
section consists of two components: consultation and public notification. The purpose of notification is to inform and
provide specifics about the way in which consultation will take place. Consultation should be designed to engage
stakeholders in a discussion about a proposal and to obtain feedback. It should describe the steps that have been
taken to engage the public, as well as any input that was received.
Any
comments made by the Councillors whose wards are affected by this report should
be included in this section. Report
writers should work with their Department’s Report Coordinators to obtain
Councillor comment. This section does
not apply to City-wide items.
ONLY
LEGAL SERVICES STAFF MAY COMPLETE THIS SECTION.
Report writers should provide the general information, details and
rationale related to the topic in the Discussion section of the report, as well
as any known or previously identified legal issues or concerns. The respective Solicitor will outline the
legal impact to the City resulting from the report recommendations in the Legal
Implications section. If there are no
legal implications, the Solicitor will provide a comment to that effect. All reports will be sent via the online RADAR
tool to Sharon Pagé (ext. 27398) to secure the necessary comments and approval
from Legal Services. Reports cannot go
forward without addressing this section and should be forwarded to Legal
Services five (5) working days prior to the report deadline.
If
a risk has been identified, the details should be well communicated in the
report. Report writers should provide
the general risk information, details, rationale, and associated impacts
related to the topic in the Discussion section of the report. Considerations that should be addressed
include:
Has
the risk been accurately explained, including how likely it is to materialize
and what impact it would have on the City?
What
steps have been taken, or need to be taken, to effectively mitigate risk?
If
a timeline changes the risk, has this been identified?
Has
the risk been linked to anticipated impact on priorities and objectives?
Is
sufficient attention being devoted to monitor risk? How?
This
section should include one of the following statements:
There
are no risk implications; or
There
are risk implications. These risks have
been identified and explained in the report and are being managed by the
appropriate staff
If
you require additional assistance, contact Kim Hunton, Corporate Risk
Management Coordinator, Corporate Business Services, CMO at extension 43703.
ONLY
FINANCE STAFF MAY COMPLETE THIS SECTION.
Report writers should provide the general finance information, details
and rationale related to the topic in the Discussion section of the
report. Finance will outline the
financial impact to the City resulting from the report recommendations in the
Financial Implications section. If there
are no financial implications, Finance will provide a comment to that effect. All reports will be sent via the online RADAR
tool to your Finance Account Manager to secure the necessary comment from the
Finance Department. Reports cannot go
forward without addressing this section and should be forwarded to Finance five
(5) working days prior to the report deadline.
This
section must explain how the report recommendations will impact people with
disabilities and/ore seniors in terms of reducing, removing or preventing
barriers. Report writers should describe
all considerations and actions taken by staff to assess potential accessibility
impacts resulting from proposed City policies and projects. Any consultations on accessibility matters,
including consultation with the City’s Accessibility Advisory Committee, should
be recorded in the Consultation section of this report. If you require assistance with your approach
or content for this section, contact Lucille Berlinguette-Saumure, Corporate
Accessibility Specialist, at extension 28602.
This
section is OPTIONAL. If applicable, this
section must explain how the report recommendations will potentially impact
land, air and water quality, public health, green space, protected or
environmentally sensitive areas, trees, habitat, resource use, energy use and
greenhouse gas emissions. It should also
indicate compliance with City, Provincial and Federal environmental policies,
standards, regulations and legislation.
ONLY
INFORMATION TECHNOLOGY SERVICES STAFF MAY COMPLETE THIS SECTION. All reports will be sent via the online RADAR
tool to the appropriate IT Account Manager to secure the necessary comment from
the ITS Department. Report writers
should begin discussion with their IT Account Manager in the early draft stages
of the report. The report writer should
provide the general technical information, details and rationale related to the
topic in the Discussion section.
This
section of the report should answer the following questions:
1. Is
there a project, plan or activity which requires changes to the design,
development, implementation, support or management of the City of Ottawa’s IT
systems (particularly software applications, computer hardware networking and
telecommunications), staff time, or budgetary resources?
2. Will
a new business activity result in a need for additional IT support?
3. Have
the implications been identified within an approved existing budget? Will additional ITS resources (i.e. staff,
either in-house or external) be required to implement the recommendations due
to scope, complexity or timelines of the subject matter of the report?
If
there are significant technology implications, consideration should be given to
submitting the report jointly to the IT Sub-Committee and the Standing
Committee with the direct reporting relationship.
Indicate
the report’s direct impact on the 2010-2014 Term of Council Priorities:
Economic Prosperity, Transportation and Mobility, Environmental Stewardship,
Healthy & Caring Communities, Service Excellence, Governance, Planning
& Decision Making, Employee Engagement, and Fiscal Responsibility. (Details
available on Ottawa.ca.) If there are no impacts, provide a comment to that
effect.
This
section is OPTIONAL. If there is
supporting documentation, the documents should be labelled Document 1, Document
2, etc. and this section should reflect specifically how the documents are to
be handled. Options include:
“Immediately follows the report”; “Issued separately and held on file”; “Held
on file with the City Clerk”; or “This document is confidential as it contains
information relative to…” and specify why, pursuant to the City’s Procedure
By-law, the document is not to be released (see
below).
·
The
security of the property of the City;
·
Personal
matters about an identifiable individual;
·
A
proposed or pending acquisition of land for the purposes of the City;
·
Labour
relations or employee negotiations;
·
Litigation
or potential litigation affecting the City, including matters before
administrative tribunals;
·
The
receiving of advice that is subject to solicitor-client privilege, including communications
necessary for that purpose; or
A matter in respect of which the Council is
authorized by statute to hold a closed meeting.
This
section outlines which departments are responsible for completing the tasks
required in order to implement Council’s direction and communicate Council’s
decisions. It should include who needs
to be advised of Council’s action, who will advise (City Clerk or the
originating department), if the decision needs to be communicated to the public
(if so, if there is a communication plan) and if a by-law is required to
implement Council’s decision (if so, Legal Services should be contacted).
Name, Job Title, Department (English/French)
Telephone Number,
Email Address
ONLY
FINANCE STAFF MAY COMPLETE THIS SECTION.
Report writers should provide the general finance information, details
and rationale related to the topic in the Discussion section of the
report. Finance will outline the
financial impact to the City resulting from the report recommendations in the
Financial Implications section. If there
are no financial implications, Finance will provide a comment to that
effect. All reports will be sent via the
online RADAR tool to your Finance Account Manager to secure the necessary
comment from the Finance Department.
Reports cannot go forward without addressing this section and should be
forwarded to Finance five (5) working days prior to the report deadline.
Select Committee_ENG
Begin with a summary statement or paragraph that
states why the recommendation is proposed and the value added (i.e. save money,
improve service, etc.) Various options
considered by staff should be presented, as well as they those options were not
proposed (use pros and cons if applicable).
Any benchmarking (i.e. City standards, comparison with standards in
industry and/or other municipalities) or reviews of best practices (i.e. other
policies, programs and processes that are similar to those being processed)
should be noted in this section.
Any comments made by the Councillors whose wards
are affected by this report should be included in this section. Report writers should work with their
Department’s Report Coordinators to obtain Councillor comment. This section does not apply to City-wide
items.
This section is OPTIONAL. If applicable, this section must explain how
the report recommendations will potentially impact land, air and water quality,
public health, green space, protected or environmentally sensitive areas,
trees, habitat, resource use, energy use and greenhouse gas emissions. It should also indicate compliance with City,
Provincial and Federal environmental policies, standards, regulations and
legislation.
This
section is OPTIONAL. If there is
supporting documentation, the documents should be labelled Document 1, Document
2, etc. and this section should reflect specifically how the documents are to
be handled. Options include:
“Immediately follows the report”; “Issued separately and held on file”; “Held
on file with the City Clerk”; or “This document is confidential as it contains
information relative to…” and specify why, pursuant to the City’s Procedure
By-law, the document is not to be released (see
below).
·
The
security of the property of the City;
·
Personal
matters about an identifiable individual;
·
A
proposed or pending acquisition of land for the purposes of the City;
·
Labour
relations or employee negotiations;
·
Litigation
or potential litigation affecting the City, including matters before
administrative tribunals;
·
The
receiving of advice that is subject to solicitor-client privilege, including
communications necessary for that purpose; or
A matter in respect of which the Council is
authorized by statute to hold a closed meeting.
ACS number