Submitted by/Soumis par : Kent
Kirkpatrick, City Manager / Directeur municipal
(613) 580-2424
x24200, Steve.Box@ottawa.ca
SUBJECT:
|
|
OBJET :
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PLAN STRATÉGIQUE DE LA
VILLE D’OTTAWA 2011–2014 |
That the Finance and Economic Development
Committee:
1.
Approve
Appendix A to this report; and
2.
Refer
the report to the Transit Commission, Standing Committees and Council for
their consideration and approval as follows:
·
Transportation Committee – Appendix B: 2 May 2012;
·
Environment Committee – Appendix C: 3 May 2012;
·
Agriculture and Rural Affairs Committee – Appendix
D: 10 May 2012;
·
Planning Committee – Appendix E: 8 May 2012;
·
Transit Commission – Appendix F: 16 May 2012;
·
Community and Protective Services Committee –
Appendix G: 17 May 2012;
·
Council – Appendix H: 23 May 2012; and
3.
That Council
consider and approve this report in its entirety following consideration by
the Transit Commission and the various Standing Committees.
Que le Comité des finances et du
développement économique :
1.
Approuve
l’Annexe A ci jointe; et
2.
présente ce rapport à la Commission du
transport en commun, aux comités permanents et au Conseil aux fins d’examen et
d’approbation, comme suit :
·
Comité
des transports – Annexe B : le 2 mai 2012;
·
Comité
de l’environnement – Annexe C : le 3 mai 2012;
·
Comité
de l’agriculture et des affaires rurales – Annexe D : le 10 mai
2012;
·
Comité
de l’urbanisme – Annexe E : le 8 mai 2012;
·
Commission
du transport en commun – Annexe F : le 16 mai 2012;
·
Comité
des services communautaires et de protection – Annexe G : le 17 mai
2012;
·
Conseil
– Annexe H : le 23 mai 2012; et
3.
Que le Conseil examine et approuve ce rapport dans son
intégralité à la suite de son examen par le Commission du transport en commun et des divers comités
permanents.
Subsequent to a municipal
election the newly elected Council determines its strategic priorities for its
Term of Council. The City’s Strategic Plan is refreshed accordingly to reflect
Council’s identified priorities. The Plan is monitored on an ongoing basis,
reported against annually and adjusted as part of Council’s mid-term
governance review where warranted and directed by Council.
As part of this
Council’s strategic planning exercise an integrated strategic planning and
performance reporting process, the Corporate Planning Framework (CPF), was
adopted by Council (Ref No: ACS2011-COS-ODP-0007) in May 2011. In
its adoption of the CPF Council directed the inclusion of a Corporate Balanced
Scorecard in the City Strategic Plan (CSP) to strengthen how the City governs
Council’s priorities and measures progress on them.
The CPF also
responds to the following:
·
previous recommendations by the Office of the
Auditor General regarding the alignment of the City’s planning and budgeting
processes;
·
Council’s directions on establishing
accountability at all levels of the City; and,
·
recommendations emanating from mid-term
governance reviews related to strategic planning.
In July 2011,
Council formally approved its Term of Council priorities (Ref No:
ACS2011-COS-ODP-0011) and directed that senior management work with the Chairs
and Vice-Chairs of the Transit Commission and Standing Committees of Council
in the development of performance measures, which will form the City’s Balanced
Scorecard.
The Term of
Council Priorities defines what the City will accomplish over the 2011 to 2014
term and forms the basis of the City Strategic Plan. The CSP includes eight
(8) strategic priorities; twenty-six
(26) strategic objectives which articulate what the City is seeking to
achieve; and a number of related strategic initiatives, which are the concrete
actions, tactical programs and services, that will advance Council’s objectives
and strategic priorities. The CSP includes the mandated oversight
responsibilities of the Transit Commission and Standing Committees as well as
the budget requirements associated with the implementation of the strategic
initiatives.
The purpose of
this report is to gain Council’s approval of the recommended performance
measures for the Term of Council Priorities. Once approved, the performance
measures will form the City Balanced Scorecard which will be included in the
2011-2014 City Strategic Plan. The report also contains recommended amendments
to the Term of Council Priorities as identified through consultation with the
Chairs and Vice-Chairs of the Transit Commission and Standing Committees.
These amendments are outlined in the Appendices to this report.
There are several
instances where the recommended performance measure will be forthcoming as
part of, or subsequent to, Council consideration and approval of a key policy,
strategy or implementation plan. These include the following: 14-A related to
the Transportation Demand Management Strategy and Implementation Plan, 62-A
related to the Rural and Urban Opportunity Development Plan and 63-A and 63-B
related to the Sustainability Program Plan.
Previous Motions and Amendments to the Term of Council Priorities
The recommended
amendments contained in the Appendices to this report reflect all motions adopted
by Council when it approved the Term of Council Priorities report (Ref No:
ACS2011-COS-ODP-0011) in July 2011.
Additional
amendments were made to reflect the decisions made when Council adopted the
2012 Operating and Capital Budget in November 2011. These include the
consolidation of strategic initiatives under the ‘Ottawa on the Move’ capital
program, the integration of initiatives under the Service Ottawa program and
the deletion of the Neighbourhood Traffic Improvements from strategic
objective TM3 – Transportation and Mobility. There were several technical
amendments made to correct omissions or errors in the original report such as:
moving the strategic initiative Recreation Major and Minor Capital Partnership
from strategic objective HC1 to HC2 and re-naming strategic initiatives such
as: Corporate Asset Management to Comprehensive Asset Management, Lansdowne
Urban Park Redevelopment to Lansdowne Urban Park Revitalization, Environmental
Strategy 2011- 2015 to Environmental Strategy 2012-2016, etc.
There were also
recommended amendments which were identified by the Chairs and Vice-Chairs of
the Transit Commission and Standing Committees during the development of the
performance measures related to the strategic priorities, objectives and
related initiatives. In most instances these are modifications to the existing
language which enhance clarity, or better describe the respective strategic priority,
objective or initiative.
The recommended
amendments are listed in the Appendices to this report for the Transit
Commission and the respective Standing Committees. Appendix H contains two
recommended amendments for which it is appropriate that Council directly
consider and provide approval.
2011-2014 City
Strategic Plan
The 2011-2014 City Strategic Plan is the key corporate planning document
which defines what Council and the City will accomplish over its four-year
term and how it will do so. The City Strategic Plan serves to communicate to
residents, staff and stakeholders the strategic direction of the City and the
tangible actions that are being taken by the City.
The Term of Council Priorities adopted in July 2011 included the
resource requirements (budget and FTEs) to implement the strategic
initiatives. These resource requirements were identified in the Long-Range
Financial Plan and informed the 2012 budget process; as a result the
recommended changes to the 2011-2014 City Strategic Plan will ensure that is
fully reflective of the 2012 budget approved by Council on 30 November 2011.
The 2011-2014 City Strategic Plan includes performance information that will be used to monitor and report progress against the Term of Council Priorities. As directed, senior management worked with the Chairs and Vice-Chairs of the Transit Commission and Standing Committees to develop the specific measures and targets that will be used to form the City Balanced Scorecard.
The Balanced Scorecard contains both financial and non-financial
measures as part of an information system that links all levels of the City to
the priorities of Council. Progress will be reported to Council through an
annual performance report that will be initiated in 2012. The public will have
the opportunity to comment on results through delegations at the Transit
Commission and Standing Committees.
Alignment of external boards to the 2011-2014 City
Strategic Plan
The Corporate Planning Framework report (Ref No: ACS2011-COS-ODP-0007) and Term of Council Priorities report (Ref No: ACS2011-COS-ODP-0011) included motions for the Ottawa Police Service, Ottawa Public Library, Ottawa Public Health and Ottawa Community Housing boards to ensure that their respective priorities are aligned to the City’s strategic priorities.
The Term of Council Priorities were approved in
July 2011, with consideration of the information received from the Ottawa
Police Service, Ottawa Public Library, Ottawa Public Health and Ottawa
Community Housing boards. City staff worked with these boards to inform their
strategic planning processes in order to align their strategic priorities to
the Term of Council Priorities. These boards will inform Council, through
their respective governance processes, of their strategic plans as they
complete their planning processes. Ottawa Police Service submitted a report to
the Ottawa Police Services Board on 24 October 2011, which highlighted
alignment with the Term of Council Priorities. Ottawa Public Library submitted
a report to the Ottawa Public Library Board on 12 December 2011 which included
their 2012-2015 Strategic Plan. Ottawa Public Health submitted a report to the
Ottawa Board of Health on 16 January 2012 which included their strategic
priorities for 2011-2014. Ottawa Community Housing is currently completing
their strategic planning process with the goal of delivering their new
strategic plan to Council in Q2 2012.
The rural implications of implementing the
recommendations set out in this report are identified in the strategic
initiatives outlined in the 2011-2014 City Strategic Plan.
The Term of Council Priorities in the 2011-2014
City Strategic Plan were developed collaboratively with: 1) direction and
input from the Mayor, Transit Commission and Standing Committee Chairs and
Vice-Chairs; 2) direction from the Executive Committee; 3) input from senior management;
4) input received from members of the public through delegations at Transit
Commission and Standing Committees; and 5) presentations from Advisory
Committees that occurred at Transit Commission and Standing Committee meetings.
This item is citywide.
There are no legal impediments to implementing
the recommendations of this report.
There are no risk management implications with
respect to implementing the recommendations as set out in this report.
There are no additional financial implications
associated with the approval of this report. The budget requirements to
implement the strategic initiatives contained in the 2011-2014 City Strategic
Plan were included in the 2012 budget and 2013, 2014 capital budget forecasts approved
by Council in November 2011.
There are no accessibility implications with respect to
implementing the recommendations set out in this report.
There are no environmental implications with respect to
implementing the recommendations set out in this report.
Information
Technology Services will work with departments to identify the technology requirements
and establish the appropriate work plan.
This report, and the supporting documentation,
directly relates to the Term of Council Priorities. The report contains
proposed performance measures for, and recommended amendments to, the Term of
Council Priorities.
·
Appendix A – Finance and Economic
Development Committee
·
Appendix B – Transportation Committee
·
Appendix C – Environment Committee
·
Appendix D – Agriculture and Rural Affairs
Committee
·
Appendix E – Planning Committee
·
Appendix F – Transit Commission
·
Appendix G – Community and Protective
Services Committee
· Appendix H – Council
The City Strategic Plan will be revised in accordance with
Council’s approval and direction to staff.