Seniors Advisory Committee

Comité consultatif sur les personnes âgées

Minutes 15

ProcÈs-verbal 15

Wednesday, 3 September 2008, 4:05 p.m.

Le mercredi 18 juin 2008, 16 h 05

Andrew Haydon Hall, 110 Laurier Avenue West

Salle Andrew Haydon, 110, avenue Laurier Ouest

Present / Présents: M. Coll (Chair/Présidente), P. Van Boeschoten (Vice-Chair/Vice-président), D. Breton, M. Carvalho, R. Durnin, R. Gravelle, M. Hewitt, R. Larivière, R. Maxwell, S. McGee, M. Saumweber, S. Sicard

DECLARATIONS OF INTEREST

DÉCLARATIONS D’INTÉRÊT

No declarations of interest were filed.

CONFIRMATION OF MINUTES

RATIFICATION DU PROCÈS-VERBAL

Minutes 14 of Wednesday, 18 June 2008 were confirmed.

ITEMS OF BUSINESS

POINTS À L’ORDRE DU JOUR

1. 2009 WORKPLAN AND 2008 ANNUAL REPORT – FORMATION OF WORKING GROUP

PLAN DE TRAVAIL DE 2009 ET RAPPORT ANNUEL DE 2008 – FORMATION DU GROUPE DE TRAVAIL

The Committee dealt with item 2 and following the discussion the following persons were appointed to the working group: Chair M. Coll, Vice-Chair P. Van Boeschoten,
S. McGee, R. Durnin and D. Breton.

Action 1: The Sub-Committee’s will meet and review previous workplans.

Action 2: Vice-Chair Van Boeschoten and leads of sub-committee’s will prepare a draft Workplan and Annual Report for consideration at a future meeting.

Action 3: The Working group will forward a draft to the staff representative for comment in conjunction with the Community and Protective Services Departmental Workplan.

2. APPOINTMENTS TO SAC SUB-COMMITTEES AND LIAISONS TO OTHER ADVISORY COMMITTEES

Nominations aux sous-comités du Comité consultatif sur les personnes âgées et liaisons avec d’autres comités

consultatifs

The following sub-committees membership was amended:

Ø Budget Sub-Committee

Lead: Chair M. Coll

Members: Vice-Chair P. Van Boeschoten, B. Batson (Reserve member) – no change.

Ø Health Living Sub-Committee

Lead: S. McGee

Members: M. Hewitt, S. Maxwell, C. Spence-Wilson

Ø Housing Sub-committee

Lead: R. Durnin

Members: M. Saumweber, S. Sicard, C. Spence-Wilson

Ø Transportation Sub-Committee

Lead: Dianne Breton

Members: B. Batson (Reserve), M. Carvalho, R. Durnin, A. Elliott (non-member),
R. Gravelle, R. Larivière

The following is an amended list of other advisory committees to which SAC liaisons were chosen:

Ø Accessibility Advisory Committee – D. Breton

Ø Health and Social Services Advisory Committee – M. Hewitt

Ø Parks & Recreation Master Plan – R. Maxwell

Ø Rural Issues Advisory Committee – S. McGee

The Committee Coordinator responded to questions pertaining to details, material and process of attending other advisory committee meetings and participation policy reimbursement.

Action 1: Coordinator to email the above-noted details to members with a copy of the committee contact list so the sub-committees can correspond to set up their initial meetings.

Action 2: Members to email the Coordinator as soon as possible with details if a meeting room at City Hall is required for any sub-committee meeting.

Action 3: The Coordinator will advise the appropriate advisory committee coordinators of the liaisons chosen and request those members be added to the requisite mailing and distribution lists.

Action 4: Members wishing to volunteer for any sub-committee (who have not yet done so) are to advise the Coordinator.

3. NOVEMBER & DECEMBER MEETINGS - PRIORITIZING PROJECTS

RÉUNIONS DE NOVEMBRE ET DÉCEMBRE - LA DÉTERMINATION DE

PROJETS PRIORITAIRES

Prior to the discussion, the Committee agreed that Outside/External Committee updates are addressed monthly on SAC agenda’s.

The Coordinator advised that Leslie Donnelly, Deputy City Clerk and Mr. Rick O’Connor, City Solicitor would be providing an update on Mid-Governance at the October meeting and provided details on the 2009 Budget tabling and process. Chair M. Coll listed projects that were mentioned at the informal August meeting and provided background information about having the offsite meeting in Manotick on 5 November 2008. Members provided suggestions for potential additions of prioritized projects.

Lucille Berlinguette-Saumure, Specialist, Policy Planning and Development, Community and Protective Services Department noted that members or sub-committee’s could prepare questions in advance for staff in time for their presentation.

Action 1: The Committee Coordinator to provide details of forward agenda for the fall meetings as part of the information on prioritizing projects.

Action 2: Member S. McGee will prepare an invitation letter to Councillor E. El-Chantiry for the Chair’s approval for the November 5 2008 Manotick meeting.

Action 3: The Chair will provide the Coordinator with the necessary contact information and coordinate the logistics and liaise with the organization about hosting the November 5 2008 SAC meeting.

Action 4: The Coordinator will provide a listing of the prioritized projects to all members.

Action 5: The Chair will provide a letter of invite to the Manotick area community associations prior to the November 5 2008 meeting.

Action 6: Vice-Chair P. Van Boeschoten will forward details of his projects to the Coordinator for the purpose of supplying it to the staff representative.

4. OVERVIEW OF SENIOR’S FOCUS

APERÇU DE L’ATTENTION ACCORDÉE AUX PERSONNES ÂGÉES

Lucille Berlinguette-Saumure, Specialist, Policy Planning and Development, Community and Protective Services Department provided a PowerPoint presentation and presented the Seniors Agenda Project closeout video (Held on file with the Committee Coordinator). She mentioned the CPS Department’s seniors’ focus on staying within the city despite the end of the Seniors Agenda project. She supplied copies to the Committee of the Seniors Agenda Project Profiles and recommended that SAC receive a presentation on the Community Development Framework at a later date.

In response to a concern that Vice-Chair P. Van Boeschoten raised concerning the Seniors Agenda Project closeout, Ms. Berlinguette-Saumure noted that the Community and Protective Services Department is working diligently on the senior’s focus differently following the Seniors Agenda component. The strategy is to have the community base be more involved in the process. She made referenced to that community base by providing the link to the neighbourhood study website in the presentation.

Chair M. Coll thanked Ms. Berlinguette-Saumure and the CPS Department for all their support in the project.

Action 1: The Committee Coordinator will forward the Community Development Framework report that carried at Council on June 25 2008 to all members.

Action 2: Lucille Berlinguette Saumure will provide further details on how SAC can remain involved with the senior’s focus once the profiles have been finalized on the 94 various neighbourhoods.

5. CITY OF OTTAWA WEBSITE FOR SENIORS

SITE WEB DE LA VILLE D’OTTAWA POUR LES PERSONNES ÂGÉES

Lucille Berlinguette-Saumure, Specialist, Policy Planning and Development, Community and Protective Services Department advised that based on a direction from SAC, she negotiated a compromise with Information Technology Services Branch to change the website to Seniors Services. She noted that the website was created based on the seniors brochure that was distributed last year and the same marketing piece was utilized for the website.

Action: Ms. Berlinguette-Saumure will keep SAC apprised if further research takes place pertaining to a seniors component of the City of Ottawa’s website.

6. SUB-COMMITTEE AND WORKING GROUP UPDATES

MISES À JOUR SUR LES SOUS-COMITÉS ET LES GROUPES DE TRAVAIL

June 27^th - CPS Event- City Hall-Celebration of the Collaboration of the Priority Initiatives

Member S. McGee provided a brief synopsis of the event and remitted documentation to the Coordinator. (Held on file with the Committee Coordinator)

Official Plan Proposed Policies Review

Member S. McGee represented the Committee at the June 25 2008 meeting and provided a brief overview of the preliminary proposals. (Held on file with the Committee Coordinator).

Member S. McGee provided several overviews pertaining to rural issue meetings that she attended as an individual. The Coordinator cautioned members to attend meetings that have been approved by the Chair of Vice-Chair and have a senior’s component.

Action: Members to advise the Chair, Vice-Chair and the Coordinator interest of other meetings that pertain to a seniors component.

Transportation Master Plan (TMP)

Chair M. Coll provided information on the TMP to all members.

Action: Chair M. Coll will forward a link to further details of the TMP.

Ottawa Public Health Governance Structure

Member R. Durnin along with various other community stakeholders received a briefing on the public health governance consultation, before breaking into groups with the facilitators for the session. Providing the introduction and background were Dr. Isra Levy, Medical Officer of Health, Steve Kanellakos, Deputy City Manager of Community and Protective Services, and Lynn Fuller, Strategic Issues Specialist, Ottawa Public Health.

Choosing our Future: An Integrated Approach to Building a Sustainable and Resilient National Capital Region

Vice-Chair P. Van Boeschoten advised that the project is a partnership between the City of Ottawa, the National Capital Commission and the City of Gatineau. He advised that he is a sceptical but noted that this is an important strategic exercise that SAC be involved in.

Action: Vice-Chair P. Van Boeschoten will continue to provide updates to SAC.

7. FORWARD AGENDA ITEMS

POINTS À L’ORDRE DU JOUR DES PROCHAINES RÉUNIONS

October 2008

-Accessible Transit in Ottawa-Update

- Mid-Term Governance Review – Update

-Snow-Go Program and Snow Go Assist Pilot Program

-Fall meeting in the Community (Manotick)

November 2008

-Taxi Coupon Program-Update

-Transportation Parity for Seniors in Rural Areas-Update

-2008 Budget: Schedule and SAC items to address

-Community Development Framework-Update

December 2008

-Seniors Centres: Facilities and Support

-Overview of the Social Housing Portfolio and Policies

RECEIVED

OTHER BUSINESS

AUTRES QUESTIONS

Community Garden Program Action Plan Evaluation

The Committee Coordinator advised that SAC would be providing individual feedback to staff rather than having a presentation.

Snow Go Item on the Transportation Committee September 3 2008 agenda

Chair M. Coll advised that she replied to Councillor Cullen’s email regarding above.

Doris Pringle Award Ceremony

Chair M. Coll advised that she would be representing SAC at the September 18 2008 meeting.

Downtown Ottawa Transit Tunnel: Public Consultation Group

Chair M. Coll noted the invitation, however, did not feel that SAC necessarily had to be involved in this consultation.

Community and Protective Services Committee September 8 2008

Vice-Chair P. Van Boeschoten advised that member R. Durnin would attend the above-noted meeting to get information on the Evaluation of Local Policies in Social Housing.

Kanata Seniors Centre

Vice-Chair P. Van Boeschoten provided details of an event to be held September 5 2008.

Kanata Seniors Centre-Kanata Expo +55

Vice-Chair P. Van Boeschoten advised that the event would be held September 19 2008 and prior to the meeting distributed a copy of the invitation. (Held on file with the Committee Coordinator)

Recreation Master Plan

Member R. Maxwell asked that the Coordinator provide the coordinates of the Director in Parks and Recreation when possible.

ADJOURNMENT
LEVÉE DE LA SÉANCE

The Committee adjourned the meeting at 6:05 p.m.

Original signed by Original signed by

J. Tremblay M. Coll

Committee Coordinator Chair