Ottawa Youth Cabinet

Cabinet des jeunes d’Ottawa

Minute 7

Procès-verbal 7

Tuesday, 12 February 2002, 7:00 p.m.

Le mardi, 12 fevrier 2002, 19 h

Colonel By Room, 110 Laurier Avenue West

Salle Colonel-By, 110, avenue Laurier Ouest

Present: I. Skalski (Co-Chair/ vice-présidente), R. Ullyatt (Co-Chair/ vice-président), R. Pierce, A. Moonsammy, K. Lim, A. Kroetch, S. Denis, J. Wong, E. Caputo, W. Arshinoff, P. Ghosh, C. Sabarre, A. Low, T. Saikaly, C. Payne, Councillors J. Harder R. Bloess and S. Little

Regrets: L. Hall, A. Wilson

Others: L. MacLeod, Advisory Committee Coordinator, F. Riopelle, District Manager, People Services, S. Roy, Supervisor, Advisory Committees and Boards, A. Shaw, Manager Public Affairs, CUTA, Serge Charbonneau, Niwota Films, William Cyr, Niwota Films.

DECLARATIONS OF INTEREST

DÉclarations D’IntÉrÊt

No declarations of interest were filed.

CONFIRMATION OF MINUTES

RATIFICATION DES PROCÈS-VERBAUX

The minutes of 8 January 2002 were confirmed as presented.

Items of Business/

Points À L’ordRe du jour

Co- Chair R. Ullyatt, noting that there had been significant additions and cancellations on the evenings agenda, called for a motion to adopt the re-ordering of the Agenda.

Moved by Member R Pierce

That the Ottawa Youth Cabinet reorganize the Agenda for the February 12, 2002 meeting, as per the suggestion of the Chair.

CARRIED

PRESENTATION BY AMELIA SHAW

PRÉSENTATION DE AMELIA SHAW

A. Shaw, Manager of Public Affairs for CUTA explained to the Cabinet that CUTA was holding a nationwide Youth Summit on Urban Transportation, stating that this event will be the first of its kind in Canada. A. Shaw’s message was two-fold as she described the summit as an event that would attract approximately 75 youth between the ages of 17-24 from across the country to discuss the state of urban transportation in communities throughout Canada. First, A. Shaw encouraged members of the Cabinet to apply to become participants at the Summit and indicated that the applications deadline is February 15, 2002. Secondly, A. Shaw stressed the importance of having local youth involved as volunteers at the Summit, and suggested that members of the Cabinet might enjoy taking part in that manner.

Member C. Sabarre asked A. Shaw if the age requirement was final, to which she responded that on a case-by-case basis, those under the age of 17 would be able to attend.

Co-Chair R. Ullyatt thanked A. Shaw for her presentation.

CITY OF OTTAWA CIVIC APPRECIATION AWARDS SELECTION PANEL

JURY DE SÉLECTION POUR LE PRIX DE RECONNAISSANCE CIVIQUE DE LA VILLE D’OTTAWA

Advisory Committee Coordinator, L. MacLeod, explained that information regarding the Civic Appreciation Awards was included in the meeting memo that was circulated at the beginning of the meeting and that the Volunteer Coordinator for the City of Ottawa had requested that five members of the Ottawa Youth Cabinet sit on the selection panel. She further stated that the time commitment was minimal in terms of those who wished to participate as part of the selection panel.

Moved by Member R. Pierce

That the Ottawa Youth Cabinet appoint Members S. Denis, A. Moonsammy, C. Sabarre, A. Low and C. Payne to the Selection Panel for the City of Ottawa Civic Appreciation Awards.

CARRIED

Presentation by Stephani Roy, Supervisor, Advisory committees and boards

PRÉSENTATION DE STRPHANI ROY, SUPERVISEURE, COMMISSIONS ET COMITÉS CONSULTATIF

S. Roy, Supervisor for Advisory Committees and Boards discussed both the Ottawa Youth Cabinet website and the delegation of authority to speak to the public on behalf of the Cabinet. On the issue of the website, S. Roy emphasized that City policy must be adhered to in the following ways: it must be accessible to all, therefore PDF was unacceptable, as all members of the community do not necessarily have access to that program; the site must be completely bilingual, and that chat room is not recommended. S. Roy further informed the committee that all materials requiring translation be sent to the Committee Coordinator immediately. In the interim it was recommended that all materials not translated be pulled from the website. Co-Chair R. Ullyatt offered to send an email to member A. Wilson in order to have this issue corrected.

S. Roy then discussed with the Cabinet the issue of media and the role of Cabinet Members. She underscored the importance of the role each member plays as an appointee by Council and cautioned that Members, although encouraged to speak with the media, be mindful of the

positions taken by the Cabinet and further that Members must not submit to the public any kind of support for an issue on behalf of the Cabinet if it has not yet taken a position.

Co- Chair R. Ullyatt thanked S. Roy for her presentation.

Teen expo

expo jeunesse

Co-Chair R. Ullyatt announced that L. MacLeod, Advisory Committee Coordinator, would be the new Teen Expo Coordinator and called upon her to update the Cabinet on the Strategic Plan she had drafted. L. MacLeod referred the Cabinet to a previously circulated draft document that included the overall organization of the planning committee, roles and functions of the stakeholders and the critical path. She indicated that Youth Cabinet Members would be the coordinators of each of the sub committees. Some members questioned the role of the Major Events Sub Committee, to which the Advisory Committee Coordinator responded that its status will remain unchanged and further that it’s Chair will sit on the Steering Committee.

Councillor J. Harder took the floor to reiterate the need for a Steering Committee in the organizational structure of Teen Expo. She then went on to discuss, in detail, the corporate package that Vicky Rheaume created and encouraged all members to begin thinking of companies within their own wards that could be approached to donate materials and/or funds. Councillor J. Harder also pointed out that the Boys and Girls Club supports Teen Expo and that they should be approached as potential volunteers for the event. Councillor J. Harder rounded out her presentation by explaining the need for members to give her their contact information for their personal business cards, as they would be used in the package.

Member C. Sabarre asked whether the logo was bilingual, to which Councillor J. Harder indicated that the logo would be translated, however there would be two different linguistic packages. At that point Co-Chair R. Ullyatt passed the Chair to Co-Chair I. Skalski in order to present a motion. Member K. Lim questioned the process Member R. Ullyatt used to pass the Chair and present a motion, to which the Supervisor of Advisory Committees and Boards indicated that the process followed the acceptable protocol set out in the procedural By-Law. Member K. Lim called for a recorded vote.

Moved by Member R. Ullyatt

That the Ottawa Youth Cabinet approves the concept of the Teen Expo Steering Committee with its membership to be at the discretion of the Teen Expo Coordinator, and approve the draft strategic plan.

CARRIED

YEAS: Members Skalski, Pierce, Moonsammy, Lim, Kroetch, Denis, Wong, Caputo, Ghosh, Low, Ullyatt, Payne

NAYS: Members Arshinoff, Sabarre, Saikaly

Member E. Caputo reminded the Cabinet that the Strategic Plan is open to amendment. Co- Chair I. Skalski passed the Chair back to Co-Chair R. Ullyatt as the Cabinet proceeded to watch a video of Teen Expo 2000.

PRESENTATION BY WILLIAM CYR FOR NIWOTA FILMS

PRÉSENTATION DE WILLAM CYR, AU NOM DE NIWOTA FILMS

Will Cyr and Serge Charbonneau provided the Cabinet with an overview of their film company and provided the Cabinet with an opportunity to look at some of their work via video. The pair indicated that they were interested in working with the Cabinet on Teen Expo and other endeavors. Member E. Caputo offered to keep them in mind for the Youth video that is part of the work plan.

oTTAWA rEPORT cARD ON yOUTH

FICHE D’ÉVALUATION DES JEUNES D’OTTAWA

Co- Chair I. Skalski provided an overview to date, indicating that she had done background work on both qualitative and quantitative methods and has made contact with SPOFA. Co-Chair R. Ullyatt went on to suggest that the Cabinet consider where to go with all the work Co- Chair I. Skalski has done. Member R. Pierce commended Co- Chair I. Skalski for all her work and indicated that her initiative has included other Youth, which is part of the Cabinet’s mandate. Member K. Lim expressed concern that the deadline for this project should be prior to May 31, 2002 due to the fact appointments to the Cabinet are based on this date. S. Roy, Supervisor, Advisory Committees and Boards clarified to the Committee that workplan initiatives are based on a calendar year, and further that all items in the mandate need not be completed in the first year, as the Cabinet’s work will be ongoing.

sELECTION OF CABINET REPRESENTATIVE TO CITY-SCHOOL BOARDS LIAISON COMMITTEE

SÉLECTION D’UN REPRÉSENTANT DU CABINET DES JEUNES D’OTTAWA QUI SIÉGERA AU COMITÉ DE LIAISON AVEC LES CONSEILS SCOLAIRES DE LA VILLE

The Committee Coordinator, L. MacLeod, explained the City- School Boards Liaison Committee will meet approximately four times a year and will be agenda driven. She also clarified to the Cabinet that the four boards and the City are equal partners in the process and that the Committee will deal with more than reciprocal agreements.

Moved by Member C. Sabarre

That the Ottawa Youth Cabinet appoint Members A. Koetch and K. Lim to the City-School Boards Liaison Committee.

CARRIED

sELECTION OF CABINET REPRESENTATIVE TO Parks and Recreation Advisory COMMITTEE

SÉLECTION D’UN REPRÉSENTANT DU CABINET AU COMITÉ CONSULTATIF SUR LES PARCS ET LES LOISIRS

Co-Chair R. Ullyatt indicated that the Parks and Recreation Steering Committee would like to create an advisory liaison with the Ottawa Youth Cabinet and has appointed one of its members, Marie Lapointe, as its liaison.

Moved by Member C. Sabarre

That the Ottawa Youth Cabinet appoint Member S. Denis as a liaison to the Parks and Recreation Advisory Committee.

CARRIED

ENQUIRIES

DEMANDES DE RENSEIGNEMENTS

Member C. Sabarre requested staff look into the dimensions of the Council Chambers

OTHER BUSINESS

AUTRES QUESTIONS

Re EVALUATION OF Sub committees

Member R. Pierce indicated that he was willing to coordinate an effort with sub committee chairs that would evaluate the effectiveness in fulfilling the Cabinet’s mandate. Members were curious as to the time requirement, to which Member R. Pierce suggested one month.

Moved by Member R. Pierce

That the Ottawa Youth Cabinet re evaluate within the course of 30 days, all permanent sub committees that have been formed. Upon the conclusion of this, sub-committees not fulfilling their mandate, or are deemed not needed, be removed. Furthermore, in the event that new needs are identified, new sub committees will be approved. Reports from sub- committee chairs shall be received within 14 days.

CARRIED

YEAS: Members Skalski, Pierce, Moonsammy, Kroetch, Denis, Wong, Caputo, Ghosh, Low, Ullyatt, Payne, Arshinoff, Sabarre, Saikaly

NAYS: Member Lim

Moved by Member A. Kroetch

That the Ottawa Youth Cabinet approve a sub- committee to create a year-end evaluation of the City of Ottawa’s dealings with Youth and appoint the following Members to the committee, I. Skalski, C. Sabarre, E. Caputo, K. Lim, A. Kroetch, W. Arshinoff and R. Ullyatt.

CARRIED

councillor j. Harder

Councillor J. Harder suggested the following points:

q The Youth Cabinet should consider meeting at an earlier time, perhaps 6 PM.

q A contact has been made with the Ottawa Lynx and it was suggested that future Teen Expo’s be held there.

q She has located potential sponsors for Teen Expo in the Confectioners Business’.

q Presenters should be restricted to 2 per meeting.

q She has information regarding Success By Six.

q She would be interested the Youth Cabinet sponsoring a float in the St. Patrick’s Day Parade.

To which the following motion was presented:

Moved by Member P. Ghosh

That the Ottawa Youth Cabinet amend its meeting time to begin at 6:30 PM with a maximum time of 2.5 hours.

CARRIED

evaluation of cabinet

Member K. Lim suggested that the Committee move in camera to discuss the evaluation of the sub- committees, the general lack of enthusiasm within the Cabinet and the performance of the Co- Chairs.

Motion by Member K. Lim

That the Ottawa Youth Cabinet move in-camera to discuss personal matters about identifiable individuals.

DEFEATED

YEAS: Members Skalski, Pierce, Moonsammy, Kroetch, Denis, Wong, Caputo, Ghosh, Low, Ullyatt, Payne, Arshinoff, Sabarre, Saikaly

NAYS: Member Lim

ADJOURNMENT
LEVÉE DE LA SÉANCE

The Committee adjourned the meeting at 9:26 p.m.

L. MacLeod, I. Skalski- Co-Chair

Advisory Committee Coordinator

R. Ullyatt- Co-Chair