SUBJECT:

Election of chair AND VICE CHAIR

OBJET:

ÉLECTION DE PRÉSIDENT(E) ET DE VICE-PRÉSIDENT(E)

REPORT RECOMMENDATION

That the Local Architectural Conservation Advisory Committee (LACAC) Elect A Chair and Vice Chair to serve until 31 December 2007.

RECOMMANDATIONS DU RAPPORT

Que le Comité consultatif sur la conservation de l'architecture locale élise un(e) président(e) et un(e) vice-président(e) qui seraient en poste jusqu’au 31 décembre 2007.

BACKGROUND

In accordance with Part I, Section 5 of By-law No. 2006 – 64, which governs proceedings for the City of Ottawa’s Advisory Committees, “the Advisory Committee Coordinator shall preside at the inaugural meeting of any Advisory Committee to conduct the election of the Chair and Vice-Chair of the Committee.”

The Coordinator will begin by calling for nominations to the position of Chair. Should more than one member be nominated to that position, each candidate will be allowed two minutes to offer a statement to fellow Committee members before the voting process takes place. This same process will be followed for the election of the Vice Chair.

Votes will be registered in accordance with Part II of the Procedural By-law.

RESPONSIBILITIES

Part 1, Sections 4, 6 and 7 describe the Advisory Committee Chair’s duties as follows:

Agenda Preparation

(1) The Agenda for a meeting of an Advisory Committee shall be prepared under the direction of the Chair, or in the absence of the Chair, the Vice-Chair for that Committee.

(2) Despite subsection (1), the City Manager, all Deputy City Managers, Chief Officer, or designates and Members of Council have the right to place items on the Agenda of any Advisory Committee.

Duties of the Committee Chair

It shall be the duty of the Committee Chair,

(1) to open the meeting of the Advisory Committee by taking the chair and calling the members to order;

(2) to announce the business before the Advisory Committee and the order in which it is to be acted upon;

(3) to receive and submit, in the proper manner, all motions presented by the members of the Advisory Committee;

(4) to provide information to members of the Advisory Committee on any matter touching on the business of the Committee;

(5) to act as spokesperson on behalf of the Advisory Committee;

(6) Despite Subsection (5), the Advisory Committee may designate a Committee Member as the official spokesperson for the Advisory Committee on a specific issue, when called upon by Council, a Standing Committee, a member of the media or community organization;

(7) to authenticate, by signature, all minutes of the Advisory Committee;

(8) to enforce the Rules of Procedure; and

(9) to adjourn the meeting when the business is concluded.

Participation of Chair in Debate

(1) The Chair may state relevant facts and the Chair’s position on any matter before the Advisory Committee without leaving the chair, but it shall not be permissible for the Chair to move a motion or debate a question without first leaving the chair.

(2) If the Chair is absent, or desires to leave the chair to move a motion or to take part in the debate pursuant to Subsection (1), or otherwise, the Chair shall call on the Vice-Chair to preside until the Chair resumes the chair.

The role of the Vice Chair is to preside in the absence of the Chair.