PROGRESS IN RELATION TO OCAC’S 2003 WORKPLAN OBJECTIVES

It will be remembered that the terms of reference for the Ottawa Cycling Advisory Committee (OCAC) contained a mandate or mission statement as follows:

“The mission of the Cycling Advisory Committee is to provide advice to Ottawa City Council and its Departments, on issues that impact a citizen's ability to cycle in Ottawa, in order to provide a livable and environmentally-friendly city that is accessible and safe to get around by bicycle, and where cycling is an integral part of a publicly supported balanced transportation system”.

Consistent with this mission statement, in May 2002, OCAC developed a logical framework analysis (LFA, see Appendix) and a performance measurement framework (PMF) as a general guide to its activities. These frameworks were accepted by City staff and approved by OCAC. Also, in the fall of 2002 it developed a suggested set of performance indicators for cycling for the Official Planning process, which are largely derived from its own PMF.

Through its activities OCAC seeks to contribute to the following overall impacts:

b Increased levels of utilitarian and recreational cycling within the traditional season.

b Increased levels of cycling within the traditional off-season.

b Increased integration of cycling with public Transit.

b Lower number of cycling accidents, injuries, and deaths in each geographical part of the City, and according to major categories of cycling infrastructure.

b Decreased costs of transportation for the average citizen of Ottawa.

b Decreased environmental costs to society (e.g. reduced carbon dioxide emissions),

It should be added that OCAC’s activities also contribute to improved fitness and health for Ottawa’s citizens, since it promotes a more active lifestyle through human powered transportation and recreation activities.

This paper demonstrates the relationship between OCAC’s activities for 2002/2003 and its performance measurement framework, particularly at those levels where it has more complete control e.g., over activities, outputs and immediate or direct outcomes. We are one of many actors who influence the ultimate impacts or outcomes, and therefore hesitate to claim any influence beyond “desired outcomes”. Therefore, we give the reader some idea of where progress has been made in relation to desired outcomes, and where there is room for improvement. The results are presented in the following tables.

OCAC Activities	Outputs	Desired Outcome	Commentary/Self Evaluation
Education and Enforcement
Meetings of the Education and Enforcement Subcommittee have been held monthly (Initiative 1). Review and research of issues. Collection of data and information. Evaluation of city programs affecting cycling education.	Inventory of all cycling education and training that is provided by all city departments, city police, contractors and grant recipients (Initiative 2).	A better educated and informed public about the benefits of cycling as well as safety and security issues.	Inventory was accepted by OCAC for information on April 14, Areas to be investigated during May and June are: b By-law officers, b Safety Village employees, b Community Services Health Department employees (e.g., who teach safety in relation to helmet usage), and b Traffic counters.
		Subsidiary outcomes: Improved infrastructure for cyclists (e.g., bicycle parking, cycling lanes). Improved operating conditions for cyclists. Increased level of partnership activities between cyclists and city government.
EDUCATION AND ENFORCEMENT
Meetings of the Education and Enforcement Subcommittee have been held monthly (Initiative 1). Review and research of issues. Collection of data and information. Evaluation of city programs affecting cycling education.	Review and evaluation of city programs affecting cycling education including: b qualifications of educators/trainers; b cost to provide; b overlaps, redundancies and gaps; and b availability of education to all children/youth regardless of economic, and cultural background (Initiative 3).		This was supposed to be completed during the months of May, June and July.
EDUCATION AND ENFORCEMENT
	Based on the results found in Initiative 3, recommendations on ways in which the city can improve and give higher priority to cycling education considering types of venues, the methods of promotion and types of delivery. (Recognizing the proven effectiveness of CAN BIKE and remembering to consider Safe Routes to School as cycling will be increasingly important with the reduction in school busing (Initiative 4).	A better educated and informed public about the benefits of cycling as well as safety and security issues.	Initiative 4 will be completed between June and September and the results presented at the October OCAC meeting.
		Subsidiary outcomes: Improved infrastructure for cyclists (e.g., bicycle parking, cycling lanes). Improved operating conditions for cyclists. Increased level of partnership activities between cyclists and city government.
	Recommendations for the development of a new Integrated Road Safety Program ensuring that effective cycling education, training and enforcement is an integral part of the program (Initiative 5).		This is an on-going activity, as set of outputs. It involves close collaboration with CfSC’s promotion officer regarding discussions between her and the Integrated Road Safety coordinator. The coordinator attended the September meeting. OCAC is named in the program structure and will continue to provide input.
	Recommendations for ways in which the city can decrease the amount of sidewalk cycling through education, encouragement and enforcement (Initiative 6)	A better educated and informed public about the benefits of cycling as well as safety and security issues.	A motion was presented suggesting a program to be carried out by city staff in order to counter sidewalk cycling was passed by OACA on April 14. On April 14 OCAC decided that additional recommendations would be forwarded to TTC. OCAC will continue to support staff with advice where appropriate.
		Subsidiary outcomes: Improved infrastructure for cyclists (e.g., bicycle parking, cycling lanes). Improved operating conditions for cyclists. Increased level of partnership activities between cyclists and city government.
EDUCATION AND ENFORCEMENT
	A study on the level of enforcement of laws affecting cyclists in Ottawa and other cities and develop recommendations that will lead to greater enforcement in Ottawa (Initiative 7)		E&E investigated enforcement in Holland, England, Australia and New Zealand. This was completed by June. The end result will be to produce “best practice” guidance on enforcement for consideration and approval by city council. Recommendations on enforcement methods used in Ottawa will be made by October. Through CfSC, OCAC indicated support for the police undertaking two blitzes this year.
	Comments on the Cycling Plan Terms of Reference		Comments were submitted to staff and were incorporated in the document.
OFFICIAL PLAN/TRANSPORTATION MASTER PLAN
An ad-hoc committee worked on the Official Plan (OP) and the Transportation Master Plan (TMP) in conjunction with the Evaluation Subcommittee.	Comments on the OP at various stages throughout the process were presented to staff and council.	An official plan for the city that is consistent with: b the city plan of 1997, and b Charting a Course. Ensuring that targets for pedestrians, cyclists and public transit users are embedded in the new OP. Targets are adhered to in the implementation of the new OP. Increased use of explicit targets for cycling within the context of increased use of results based management (RBM) by the city.
		Subsidiary outcomes: Improvement in representation of cyclists’ interest within the city of Ottawa. A better educated and informed public about the benefits of cycling as well as safety and security issues. Increased influence on cyclists’ behalf vis-à-vis OC Transpo. Improved infrastructure for cyclists (e.g., bicycle parking, cycling lanes). Improved operating conditions for cyclists. Increased level of partnership activities between cyclists and city government.
	OCAC public consultation report (as input into OCAC’s presentation to TTC)		OCAC position paper on the OP was completed in October 2002 as a result of the public consultation. There has been limited practical response by staff and council to the ideas expressed, e.g., performance indicators and this is reflected in the TMP
	Preparation of suggested performance indicators for the OP and the TMP within the context of the OCAC position paper on the OP (see document “City of Ottawa Transportation Vision — Results Chain).
	Commentary to staff on RFPs, consultant studies, etc.		Comments on the TDM Comments on the Cycling Plan Terms of Reference Comments on the Pedestrian Activity Monitoring Study
PLANNING AND EVALUATION
The Evaluation Subcommittee provided support to the ad-hoc committee on the OP and TMP review and research of issues. Collection of data and information. Inputs into OCAC public consultation on the OP held in October 2002. Evaluation of city budgets and programs in relation to OP and TMP objectives. Respond to city requests for advice from council and staff on evaluation and planning initiatives and on contracted studies (e.g., TDM, Cycling Plan). Monitoring city audit and evaluation activities related to policies and programs affecting cyclists’ interests. Inputs into OCAC’s annual report.		Increased use of explicit targets for cycling within the context of increased use of results based management (RBM) by the city.	See commentary under Official Plan/Transportation Master Plan. Largely because of these overlapping planning and evaluation functions the Evaluation Subcommittee was renamed the Planning and Evaluation Subcommittee at the June meeting.
		Subsidiary outcomes: Improvement in representation of cyclists’ interest within the city of Ottawa. A better educated and informed public about the benefits of cycling as well as safety and security issues. Increased influence on cyclists’ behalf vis-à-vis OC Transpo. Improved infrastructure for cyclists (e.g., bicycle parking, cycling lanes). Improved operating conditions for cyclists. Increased level of partnership activities between cyclists and city government.
	OCAC public consultation report (as input into OCAC presentation to TTC).
PLANNING AND EVALUATION
	Preparation of suggested performance indicators for the OP and TMP within the context of the OCAC position paper on the OP.
	Commentary to staff on RFPs, consultant studies, etc.).
	Planning and Evaluation inputs into OCAC’s 2003 annual report.		Annual report inputs are contained in this report.
BICYCLE PARKING POLICY
Meetings of the Bicycle Parking Subcommittee have been held regularly on an as needed basis. Review and research of issues. Collection of data and information. Evaluation of city programs affecting bicycle parking. Respond to city requests for advice from council and staff on bicycle parking related issues.	Inventory of current bicycle parking at city of Ottawa facilities for public use on city property. Recommendations to TTC.	Improved infrastructure for cyclists (e.g., bicycle parking, cycling lanes). Improved operating conditions for cyclists.	Inventory of bicycle parking facilities at almost all of the city of Ottawa’s community centres completed. The inventory list was presented to staff to assist their inventory. Fifteen recommendations for TTC were developed. Two members of the subcommittee visited the local bicycle rack manufacturer, Bike-up, to establish a relationship and to learn more about the different type of bicycle parking facilities.
		Subsidiary outcomes: Improvement in representation of cyclists’ interests in the city of Ottawa. A better educated and informed public about the benefits of cycling and as well as safety and security issues. Increased level of partnership activities between cyclists and city government. An Official Plan for the city that is consistent with: b The city plan of 1997, and b Charting a Course. Ensuring that targets for pedestrians, cyclists and transit users are embedded in the new OP.
	Evaluation of the private contract (Velocity) for the provision of bicycle parking for the city of Ottawa.		On-going
	Recommendations for council to improve the existing zoning by-laws regarding bicycle parking on private land.		The subcommittee participated in the city of Ottawa’s OP process. A member of the subcommittee was sent to the pubic open house and received comments from city residents. Recommendations were developed for the OP document.
HEALTH/ENVIRONMENTAL ISSUES
Work with other city departments and advisory committees to help promote the positive health and environmental aspects of cycling on individuals by ensuring that cycling is included in city initiatives that have a health component to them. Organize meetings with staff. Invite staff to give presentations to OCAC. Assist in organizing and participating in health and environmental related events. Respond to city requests for advice from council and staff.	Heather Seaman from People Services gave a presentation at the July meeting.	Improvements in representation of cyclists’ interests within the city of Ottawa An OP for the city that is consistent with: b the city plan of 1997, and b Charting a Course. Ensuring that targets for pedestrians, cyclists and public transit users are embedded in the new OP. Targets are adhered to in the implementation of the new OP. A better educated and informed public about the benefits of cycling as well as safety and security issues. Increased use of explicit targets for cycling within the context of increased use of results-based management (RBM) by the city. Increased influence on cyclists’ behalf vis-à-vis OC Transpo. Improved infrastructure for cyclists (e.g., bicycle parking, cycling lanes). Improved operating conditions for cyclists. Increased level of partnership activities between cyclists and city government.	On-going
REQUESTED ADVICE/EMERGING ISSUES
The committee will prepare to respond to issues not identified in the work plan from staff and the public by making some committee and ad-hoc committee time available. The committee will allow as much as 45 minutes (roughly one-quarter) of each monthly meeting to be allocated to discussion of unsolicited items that do not fit into the committee’s formal work plan. The committee shall consider creating ad-hoc committees to respond to these requests or delegating an existing subcommittee to deal with them.	OCAC representation on the following: Rideau Canal Pedestrian Bridge Alta Vista Transportation Corridor St. Joseph Boulevard land use study Lebreton Flats multi-use path detour Commuter Challenge	Improvements in representation of cyclists’ interests within the city of Ottawa An OP for the city that is consistent with: b the city plan of 1997, and b Charting a Course. Ensuring that targets for pedestrians, cyclists and public transit users are embedded in the new OP. Targets are adhered to in the implementation of the new OP. A better educated and informed public about the benefits of cycling as well as safety and security issues. Increased use of explicit targets for cycling within the context of increased use of results-based management (RBM) by the city. Increased influence on cyclists’ behalf vis-à-vis OC Transpo. Improved infrastructure for cyclists (e.g., bicycle parking, cycling lanes). Improved operating conditions for cyclists. Increased level of partnership activities between cyclists and city government.	On-going
NEW CITY INITIATIVES
The committee will work with ward councillors, communications staff, and project staff to provide advice and develop at least five positive, media oriented events to promote new cycling initiatives across the city. The committee will assist in developing the event, engaging the media to participate and encourage cycling and other members of the public to participate. Success will be measured based on the (print, radio, TV, other) media exposure obtained, e.g., the number of residents who have been reached about the initiative.		Improvements in representation of cyclists’ interests within the city of Ottawa An OP for the city that is consistent with: b the city plan of 1997, and b Charting a Course. Ensuring that targets for pedestrians, cyclists and public transit users are embedded in the new OP. Targets are adhered to in the implementation of the new OP. A better educated and informed public about the benefits of cycling as well as safety and security issues. Increased use of explicit targets for cycling within the context of increased use of results-based management (RBM) by the city. Increased influence on cyclists’ behalf vis-à-vis OC Transpo. Improved infrastructure for cyclists (e.g., bicycle parking, cycling lanes). Improved operating conditions for cyclists. Increased level of partnership activities between cyclists and city government.	On-going Cost contingency: $1,500 ($300 per project)
COMMITTEE SELF DEVELOPMENT
The committee will invite at least three delegations to speak at monthly meetings or subcommittee meetings (Initiative 1).	Initiative 1 January 20, Matthew Rinfret, NCC, Booth Street March 17, Lisa Daley, Commuter Challenge May 12, Boomer Throop, Ride to Survive September 15, S/Sgt Rick Lavigne and Jerry Thomas October 20, Jen Niece, re-Cycles	All desired outcomes as above.	Five speakers completed presentations to OCAC.
Dialogue with members of city council – members of council will be invited to speak, for 10 to 15 minutes, about cycling in his or her ward (initiative 2).	Councillor Brooks was scheduled to attend the May meeting but had to cancel at the last minute due to a family emergency. Councillor Eastman attended the July meeting.
Community cycling tours – committee members will be encouraged to offer a total of at least five informal cycling tours of their own communities for other committee members and other interested persons to acquaint them with local cycling conditions including improvements, barriers and opportunities (Initiative 3).	Stella Val – Manotick Stella Val – Carp
Committee members will be encouraged to participate in the CAN BIKE II cycling skills training as an introduction to vehicular cycling 9Initiative 4).	Initiative 4 Terry O'Shaughnessy, Dyhanna Hall and Diane Dupuis completed CAN BIKE II course in May.		Three OCAC members trained. Cost: OCAC members paid one-half of the course costs.
Attend conferences, workshops, seminars, and speakers relevant to the committee’s work (Initiative 5).	Initiative 5 Diane Dupuis attended Introduction to Facilitation workshop, March 1 and Meeting Management workshop, March 3.		On-going
The committee chair provides regular reports on cycling business as it pertains to the committee and other related issues (Initiative 6 new).	Initiative 6 Reports submitted quarterly		New and on-going
The Cycling Advisory Committee created a brochure informing the public what the committee is responsible for, etc. Distribution will be via Client Service Centres, Ottawa Public Library branches, community centres and the office of Citizens for Safe Cycling. (Initiative 7 new)	Initiative 7 Brochure completed		Brochure has been distributed
CITY AWARDS FOR CYCLING
Committee to select members to make recommendations for awards	Ad-hoc Bruce Timmermans Awards selection committee Ad-hoc awards committee	Improvements in representation of cyclists’ interests within the city of Ottawa. A better educated and informed public about the benefits of cycling as well as safety and security issues.	AD-hoc Bruce Timmermans Cycling Awards Selection Committee, Terms of Reference approved March 17. Selection panel confirmed July 21.