THE REGIONAL MUNICIPALITY OF OTTAWA-CARLETON

DISPOSITION OF COMMITTEE REPORTS TO COUNCIL

11 FEBRUARY 1998

 

COMMITTEE REPORTS

TABLING OF THE 1998 DRAFT BUDGET ESTIMATES

1998 DRAFT ESTIMATES EXECUTIVE SUMMARY AND MEMORANDUM DATED

11 FEBRUARY 1998 FROM THE CHIEF ADMINISTRATIVE OFFICER AND

FINANCE COMMISSIONER

"RECEIVED" together with the following Motions:

MOTION NO. 45

Moved by Councillor B. Hill

Seconded by Councillor L. Davis

RESOLVED THAT all department budgets be returned to the respective departments for a line-by-line review with a view to cutting or reducing all items that are not absolute necessities to the efficient operation of the department, and that the figure of $4.4 million in the Finance Commissionerís report not be the target for reduction.

"CARRIED"

MOTION NO. 46

Moved by Councillor P. Hume

Seconded by Councillor A. Munter

RESOLVED THAT three weeks of consultation time be provided between the release of the report identifying recommended program adjustments and the policy committee reviews.

"CARRIED"

MOTION NO. 48

Moved by Councillor A. Munter

Seconded by Councillor R. van den Ham

RESOLVED THAT Council express its appreciation to Regional staff, particularly the Finance Department staff, who have been, and continue to work to prepare a Regional Budget under extremely trying, unprecedented circumstances.

"CARRIED"

 

COMMUNITY SERVICES COMMITTEE REPORT NO. 1

1. SOCIAL ASSISTANCE REFORM ACT 1997: REGIONAL POSITION ON REGULATIONS

COMMITTEE RECOMMENDATIONS AS AMENDED

That Regional Council adopt recommendations 1 through 7 as its position on regulations to be made under the Social Assistance Reform Act (Bill 142) and authorize the Regional Clerk to forward this report to the Minister of Community and Social Services;

 

1. In order to permit Regional Government to determine a reasonable level of discretionary expenditure, that Ontario Works Act (OWA) regulations provide for the continuation of all mandatory and supplementary benefits available under General Welfare Act (GWA) including the relevant funding approval procedures and cost-sharing formula, without the imposition of a Provincial financial limit;

2. That if OWA personal asset levels are set lower than those under Ontario Disability Support Program Act (ODSPA), OWA applicants claiming disability as reason for assistance be temporarily exempt from the asset level criterion of eligibility pending consideration of their case under / transfer to ODSPA.

3. That any requirement that property related to personal use and/or employment be subject to the lien provisions of OWA, be conditional upon the expiration of a grace period of between 2 and 3 years during which the recipient must have received social assistance on a continuous basis.

4. That the specific lien grace period applicable to each recipientís individual situation be left to the discretion of the Welfare Administrator.

5. That the reimbursement provisions of OWA apply only to periodic incomes such as pension and employment insurance incomes that are payable with respect to the period before and during which assistance is received.

6. That OWA regulations ensure that third party payments are used only as a last resort when recipients risk the loss of shelter or utilities; and only when the third party payment does not jeopardize the ability of recipients to feed, clothe and shelter themselves.

7. That the rate of recovery of overpayments be maintained within the existing GWA limits of between 5% and 10% of income assistance, as determined by the Administrator; unless the recipient requests that a greater amount be deducted.

"CARRIED" as amended by the following Motion:

MOTION NO. 49

Moved by Councillor A. Munter

Seconded by Councillor D. Holmes

RESOLVED THAT Item 1 of Community Services Committee Report No. 1 be amended by adding an additional recommendation 8, to read as follows:

"8. Regional Council oppose new measures that will create red tape and additional bureaucracy that we will be required to implement without the financial supports to do so."

"CARRIED"

2. SOCIAL HOUSING WORKING GROUP

COMMITTEE RECOMMENDATIONS

THAT Council strike a Social Housing Working Group, as outlined in the attached report, to prepare for the transition to regional government administration of social housing in Ottawa-Carleton, and;

FURTHER THAT the Working Group will report to Council through the Community Services Committee, which will have responsibility for the policy decisions related to social housing.

"CARRIED"

 

CORPORATE SERVICES AND ECONOMIC DEVELOPMENT COMMITTEE

REPORT NO. 2

1. 2001 INTERNATIONAL PLOWING MATCH

COMMITTEE RECOMMENDATIONS

That Council:

"CARRIED"

 

2. Lebrun street 1997 WATER REHABILITATION PROGRAMME
CONTRACT 97-301

COMMITTEE RECOMMENDATION

That Council approve an increase to Contract No. 97-301 to KCE Construction Limited, Ottawa, for the removal and disposal of contaminated soil which was encountered during the watermain construction in Lebrun Street in the amount of $71,690 (including G.S.T.), bringing the revised total contract provision to $203,473.

"CARRIED"

3. RICHMOND PUMPING STATION AND FORCEMAIN STUDY

COMMITTEE RECOMMENDATION

That Council approve the awarding of the Richmond Pumping Station and Forcemain Study to Connelly McManus Engineering Limited, Nepean, for a total contract provision of $133,750.

"CARRIED"

4. PREPARING FOR YEAR 2000 WITHIN THE

REGIONAL MUNICIPALITY OF OTTAWA-CARLETON

COMMITTEE RECOMMENDATIONS

That Council approve the following:

    1. The establishment of a total project estimate of $19,200,000 for the Year 2000 project;
    2. The pre-approval of the 1998 spending plan of $7,900,000 for the Year 2000 project;

3. An increase in the Chief Administrative Officerís delegated signing authority to $250,000 for expenditures related to the Year 2000 project.

"CARRIED" as amended by the following Motion:

MOTION NO. 51

Moved by Councillor A. Munter

Seconded by Councillor W. Byrne

RESOLVED THAT Item 4 of Corporate Services and Economic Development Committee Report No. 2 be amended to provide that staff bring forward a report on how the long-term capital budget for advanced technology will be reduced in 2000, 2001 and 2002 to reflect the fact that advanced state-of-the-art equipment will have been purchased in 1998 and 1999;

AND FURTHER THAT this report come back by 31 December 1999.

"CARRIED"

5. 1998 INTERIM FINANCING REQUISITIONS BY-LAWS

COMMITTEE RECOMMENDATIONS

That Council approve:

1. Interim requisitions to be paid by area municipalities to the Region on the dates set out in Annex A, subject to the finalization of interim tax bill due dates by each Area Municipality;

    1. That the requisitioned amount for Regional purposes be set at the higher of:

      a) the current level prescribed in Bill 149 (50% of the previous year rating by-law) or;

      b) the level that the Minister of Finance may impose through regulation to an upset limit of 75%; and
    2. That the appropriate interim financing requisition by-laws be prepared for enactment by Council.

"CARRIED"

 

6. CASH INVESTMENTS AND LOANS RECEIVABLE

(AS AT 5 DECEMBER 1997)

COMMITTEE RECOMMENDATION

That Council receive this report for information.

"RECEIVED"

7. INFORMATION TECHNOLOGY - HUMAN RESOURCES STRATEGY

COMMITTEE RECOMMENDATION

That Council approve the implementation of the Information Technology (IT) Strategy recommendations to address the increasing problem of retaining and recruiting IT professionals due to escalating competition in the hi-tech labour market.

"CARRIED"

8. PROPERTY ACQUISITION: RIVER CORRIDOR ACCESS LANDS

YMCA-YWCA CAMP - 1730 SIXTH LINE ROAD, KANATA

OWNER: OTTAWA YOUNG MENíS AND YOUNG WOMENíS

CHRISTIAN ASSOCIATION

COMMITTEE RECOMMENDATION

That Council;

1. Approve the acquisition, in partnership with the City of Kanata, of the 130 acre +\- YMCA-YWCA Camp, being all of Lots 16 and 17 Concession VII in the City of Kanata, from the Ottawa Young Menís and Young Womenís Christian Association. The purchase price will be borne equally by the R. M. O. C. and the City of Kanata at $500,000 each, plus G.S.T.

2. Authorize the Chief Administrative Officer to finalize an Operation Agreement between the City of Kanata and the Region regarding the ongoing use, operation, maintenance and cost sharing of the jointly purchased property;

3. Authorize the Chief Administrative Officer to finalize a Use Agreement, between the City of Kanata, the Region and the YMCA-YWCA, which details the terms and conditions of the YMCA-YWCAís continued use of the 30 acre Outdoor Centre area of the property, for recreational programs.

"CARRIED"

9. GRANT REQUEST

REDEEMER CHRISTIAN HIGH SCHOOL

COMMITTEE RECOMMENDATION AS AMENDED

That Council consider a grant request from Redeemer Christian High School as described in the joint report dated 8 Jan 98 from the Regional Clerk and Regional Solicitor.

A mOTION TO APPROVE A GRANT IN THE AMOUNT OF $5,242.00 EQUAL TO THE rdc PAID FOR GYMNASIUM EXPANSION WAS "lost".

10. APPOINTMENT OF REGIONAL COUNCILLOR

TO THE MILLENNIUM STEERING COMMITTEE

COMMITTEE RECOMMENDATION AS AMENDED

That Council approve the appointment of Councillor Richard Cantin to the Millennium Steering Committee.

"CARRIED"

11. ARTS COMMITTEE - APPOINTMENTS

COMMITTEE RECOMMENDATION AS AMENDED

That Council:

i) approve the appointment of Julian Armour and Pat Durr as community representatives on the Arts Committee; and

ii) approve the re-appointment of Jocelyn Harvey and Benoît Osborne.

"CARRIED"

12. OTTAWA-CARLETON DISASTER RELIEF

COMMITTEE APPOINTMENT

COMMITTEE RECOMMENDATION

That Council appoint David Williams to fill the vacancy on the Ottawa-Carleton Disaster Relief Committee.

"CARRIED"

 

CORPORATE SERVICES AND ECONOMIC DEVELOPMENT/ OC TRANSIT COMMISSION JOINT REPORT NO. 1

1. YEAR 2000 AND THE RMOC

JOINT COMMITTEE RECOMMENDATION AS AMENDED

That Council receive this report for information.

"RECEIVED"

2. OC TRANSPO SYSTEM REQUIREMENTS

JOINT COMMITTEE RECOMMENDATION AS AMENDED

That Council receive this report for information.

"RECEIVED"

3. FINANCIAL SERVICES RENEWAL - RMOC AND OC TRANSPO:

SOFTWARE ACQUISITION AND IMPLEMENTATION SERVICES CONTRACT

JOINT COMMITTEE RECOMMENDATIONS

That Council approve the following:

1. The establishment of a capital project spending authority of $4,600,000 for the replacement of OC Transpoís business application systems;

2. The selection of SAP Canada Inc. to provide financial and management information system software to the RMOC and OC Transpo;

3. The delegation of authority to the Chief Administrative Officer, the General Manager OC Transpo and the Finance Commissioner to negotiate and enter into a contract, in a form acceptable to the Regional Solicitor, with SAP Canada Inc. for the provision of financial and business application system software, system implementation and training services to the RMOC and to OC Transpo, at a cost not to exceed $7,000,000 as well as annual software maintenance at an annual cost not to exceed $400,000, plus applicable taxes.

"CARRIED"

 

OC TRANSIT COMMISSION REPORT NO. 1

1. REMUNERATION OF THE OC TRANSPO CHAIR

COMMISSION RECOMMENDATION

That Regional Council approve, that, where the Chair of the Commission is not the Regional Chair, the same remuneration be provided to the Commission Chair as is provided to the Chair of a Standing Committee of Regional Council.

"CARRIED"

 

 

PLANNING AND ENVIRONMENT COMMITTEE REPORT NO.1

1. SUMMARY OF ASSIGNED FUNCTIONS
OFFICIAL PLAN AMENDMENTS, SUBDIVISIONS,

CONDOMINIUMS, PART LOT CONTROL BY-LAWS,

ZONING BY-LAWS, SITE PLANS AND SEVERANCES

COMMITTEE RECOMMENDATIONS AS AMENDED

That Council receive this report for information purposes and confirm the Planning and Development Approvals Departmentís appeal of one zoning by-law as noted in Annex V.

That the Regionís position be that the zoning allowing the farm retirement lot be approved and that the retained lands be zoned AR.

 

"CARRIED"

2. INTERIM WASTE MANAGEMENT PLAN

BY-LAW 234 OF 1992 - FUTURE INITIATIVES FUND

COMMITTEE RECOMMENDATION

That Council approve this interim Waste Management Plan, as required under By-law 234 of 1992, as it relates to the expenditures of monies from the Future Initiatives Fund.

"CARRIED"

3. AMENDMENT TO PART 5.2 OF THE REGIONAL REGULATORY

CODE - SEWER, SEWAGE WORKS & CONTROL OF DISCHARGES

COMMITTEE RECOMMENDATION AS AMENDED

That Council approve the amendments to By-law No. 3 of 1994 (appointing Municipal By-law Enforcement Officers) in accordance with this report, and that the amendments to Part 5.2 of the Regional Regulatory Code be referred back to staff.

"CARRIED"

 

BY-LAWS

ALL BY-LAWS ENACTED AND PASSED.

 

MOTIONS

MOTION NO. 55

Moved by Councillor D. Beamish

Seconded by Councillor L. Davis

WHEREAS Council is desirous of placing more emphasis on inquiries to staff through the public forum of Regional Council meetings;

BE IT RESOLVED THAT the Rules of Procedure be amended (Section 26, (1) )

by changing the order of the Council Agenda so that the section entitled "Inquiries and Answers" will appear immediately following the section entitled "Petitions".

"LOST" SUBJECT TO RECONSIDERATION AT THE NEXT REGULAR COUNCIL MEETING OF 25 FEBRUARY 1998.

 

NOTICES OF MOTION (THIS NOTICE OF MOTION TO BE BROUGHT FORWARD AT BUDGET TIME)

 

Moved by Councillor C. Doucet

Seconded by Councillor P. Hume

RESOLVED THAT staff be directed to bring, by March 11 new opportunities presently controlled by the Provincial government but could be raised regionally, an example of this kind of initiative would be photo radar or other user-fee options like a gasoline tax.