CONFIRMATION OF MINUTES

Councillor G. Hunter asked that the Regular Minutes of the 7 Apr 98 meeting be amended to include the recommendations on the Solid Waste Contract - Provision of Service to Zone C, approved by the Committee in Open Session.

That the Corporate Services and Economic Development Committee confirm the Regular and Confidential Minutes of the 07 April 1998 meeting, as amended by the foregoing.

CARRIED, as amended

REGULAR ITEMS

ENVIRONMENT AND TRANSPORTATION

1. CO-OPERATIVE TENDER - 0775-45-T1/97

SUPPLY OF COARSE CRUSHED ROCK SALT

CONTRACT VARIATION

- Environment and Transportation Commissionerís report dated 16 Feb 98

That the Corporate Services and Economic Development Committee and Council approve a modification to Contract 0775-45-T1/97 with the Canadian Salt Company, Clarkson, Ontario, to increase the expenditure authority for the provision of coarse crushed rock salt as a result of Ice Storm Ď98 in the amount of $933,900.00 bringing the revised total contract provision for the Regional Municipality of Ottawa-Carleton to $4,078,080.00.

CARRIED

 

2. WATER METER REPLACEMENT -CONTRACT NO. CW 8604

CONTRACT AWARD

- Environment and Transportation Commissionerís report 6 Mar 98

That Corporate Services and Council approve the award of Contract No. CW 8604 - Water Meter Replacement to Colautti Construction Limited, Gloucester, Ontario to provide services and material for the replacement of small water meters, for a total contract provision of $626,004.57.

CARRIED

FINANCE

3. CASH INVESTMENTS AND LOANS RECEIVABLE

(AS AT 31 DECEMBER 1997)

-Finance Commissionerís report dated 31 Mar 98

That the Corporate Services and Economic Development Committee and Council receive this report for information.

RECEIVED

4. CASH INVESTMENT AND LOANS RECEIVABLE

(AS AT 10 FEBRUARY 1998)

- Finance Commissionerís report dated 2 Apr 98

That the Corporate Services and Economic Development Committee and Council receive this report for information.

RECEIVED

5. DISCONTINUANCE OF SINKING FUND LEVIES

-Finance Commissionerís report dated 31 Mar 98

That in accordance with Section 116 (42) of the Regional Municipalities Act R.8, Corporate Services and Economic Development Committee recommend Council authorize:

    1. The reduction in the amount of the annual sinking fund levy to be made on May 26, 1998 in respect of the debentures authorized under by-law 134 of 1988, from $4,524,369 to $2,600,000;

    1. The discontinuance commencing July 26, 1998, of the amount of the annual sinking fund levy in the amount of $1,172,295 to be made in respect of the debentures authorized under by-law 167 of 1989.

CARRIED

6. NETWORK LICENSE AGREEMENT

- Finance Commissionerís report dated 19 Mar 98

In response to a question from Councillor R. Cantin, Ms. E. Panke, Manager, Business Solutions Branch, Information Systems Division, said there is no Year 2000 (Y2K) compliance issue related to this matter. The agreement is for regular maintenance on existing licenses and will entitle the Region to the next release of a Y2K compliant version of Oracle. The Finance Commissioner, J. LeBelle, pointed out that the RMOC will save approximately $200,000 over a four-year period as a result of its getting together with the City of Ottawa to ensure a higher volume of users and qualify for a network license. Mr. LeBelle added that other area municipalities have expressed their interest in participating.

That the Corporate Services and Economic Development Committee and Council approve the award of a contract for a network license agreement with Oracle Corporation with a four year cost of $843,738 plus taxes.

CARRIED

HEALTH

7. PROGRAM TRAINING AND CONSULTATION CENTRE- COMMUNITY EDUCATION CAMPAIGNS TO SUPPORT THE ONTARIO TOBACCO STRATEGY

- Deputy Medical Officer of Health report dated 6 Apr 98

That the Corporate Services and Economic Development Committee recommend Council approve the awarding of:

CARRIED

LEGAL

  1. PROPOSED NEW MUNICIPAL ACT - EXECUTIVE SUMMARY AND

CONSULTATION DOCUMENT

- Regional Solicitorís Executive Summary and Report dated 21 Apr 98

That the Corporate Services and Economic Development Committee approve in principle that Council approve the following:

    1. That the Regional Municipality express its appreciation to the Minister of Municipal Affairs and Housing for the fact that the Government of Ontario has at last undertaken a comprehensive review of the Municipal Act on the basis of commitments by the Government to produce flexible, less prescriptive, understandable and broad enabling legislation utilizing the natural person concept to enable municipal governments to function with initiative, imagination and greater autonomy and efficiency;
    2.  

    3. That the Regional Municipality further express its disappointment to the Government of Ontario that the draft new Municipal Act circulated for consultation and comment has fallen far short of the governmentís own responsible goals in that the new draft is possibly more prescriptive than the present legislation and provides for major interference in municipal functions by government Ministries by regulation;
    4. That the Regional Municipality recommends to the Minister that it is vital that the process of legislative consultation and review be continued so that the present draft legislation be used as a base for the production of a new Municipal Act that will be consistent with the legislative goals already established by the Government;
    5. That the Regional Municipality further recommends that in the preparation of the new draft Municipal Act, the Provincial Government shall have regard to the issues, concerns and recommendations set forth in detail in the staff report and that legislation not proceed on the basis of the existing consultation draft document;
    6. That this staff report be forwarded to the Minister of Municipal Affairs and Housing for consideration as the position of the Regional Municipality of Ottawa-Carleton.

CARRIED

Moved by P. Hume

That Council be requested to consider this matter at its meeting of 22 Apr 98.

CARRIED

 

PLANNING AND PROPERTY

9. SALE OF SURPLUS PROPERTY - 1110 ALENMEDE CRESCENT, CITY OF OTTAWA

- Commissioner, Planning and Development Approvals Departmentís report dated 16 Apr 98

Further to a request from Councillor R. Cantin, the Regional Chair directed the Planning and Development Approvals Department to include information on the purchase price of properties in all future reports dealing with the sale of surplus properties.

That the Corporate Services and Economic Development Committee approve the sale of 1110 Alenmede Crescent to Marty Heit for the amount of $107,000.00 pursuant to an Agreement of Purchase and Sale that has been received.

CARRIED

 

10. SALE OF SURPLUS PROPERTY - 1132 ALENMEDE CRESCENT, CITY OF OTTAWA

- Commissioner, Planning and Development Approvals Departmentís report dated 15 Apr 98

That the Corporate Services and Economic Development Committee approve the sale of 1132 Alenmede Crescent to Angel Bucaro and Mildred Hernandez for the amount of $103,000 pursuant to an Agreement of Purchase and Sale that has been received.

CARRIED

 

11. SALE OF SURPLUS PROPERTY - 1134 ALENMEDE CRESCENT, CITY OF OTTAWA

- Commissioner, Planning and Development Approvals Departmentís report dated 2 Apr 98

That the Corporate Services and Economic Development Committee approve the sale of 1134 Alenmede Crescent to Laura Chartrand for the amount of $105,000 pursuant to an Agreement of Purchase and Sale that has been received.

CARRIED

 

12. SALE OF SURPLUS PROPERTY - 1140 ALENMEDE CRESCENT, CITY OF OTTAWA

- Commissioner, Planning and Approvals Departmentís report dated 17 Apr 98

That the Corporate Services and Economic Development Committee approve the sale of 1140 Alenmede Crescent to Irfan and Zekiye Bayram for the amount of $104,000.00 pursuant to an Agreement of Purchase and Sale that has been received.

CARRIED

REGIONAL CLERK

13. RIDEAU VALLEY CONSERVATION AUTHORITY -

LOWER RIDEAU VALLEY CONSERVATION ADVISORY BOARD

RMOC APPOINTMENT

Regional Clerkís report dated 30 Mar 98

That the Corporate Services and Economic Development Committee recommend Council approve the nomination of Mr. Greg Filyk for appointment to the Lower Rideau Valley Conservation Advisory Board, to complete the remainder of a term to expire 31 December 1998.

CARRIED

 

14. CONSENT TO NOMINATION TO THE NATIONAL BOARD OF DIRECTORS

OF THE FEDERATION OF CANADIAN MUNICIPALITIES (FCM

- Regional Clerkís report d dated 7 Apr 98

That the Corporate Services and Economic Development Committee recommend Council approve that Councillor Al Loney stand for election as the Regionís representative on the FCM Board of Directors, for the remainder of this term of Council, to expire 30 November 2000.

 

CARRIED

Moved by P. Hume

That Council be requested to consider this report at its meeting of 22 Apr 98.

CARRIED

 

15. ATTENDANCE AT 1998 Federation of canadian municipalities

(fCM) CONFERENCE - 5 - 8 JUNE 1998

-Regional Clerkís report dated 7 Apr 98

That Corporate Services and Economic Development Committee approve the attendance of Councillor Diane Holmes at the 1998 Federation of Canadian Municipalities (FCM) Conference, to be held in Regina, Saskatchewan, 5 - 8 June 1998.

CARRIED

NOTICE OF MOTION

16. FUTURE NEEDS AND ORGANIZATION OF ELECTRIC POWER SUPPLY AND DISTRIBUTION IN OTTAWA-CARLETON

- A/Co-ordinator, Corporate Services & Economic Development

Committeeís report dated 10 Apr 98 and attachments

Councillor W. Stewart proposed that her name be deleted from Point (a), so that the recommendation reads: "...and one regional appointee as chair". This amendment was approved.

Councillor G. Hunter said he would not support the Motion. He said that engaging in another study at this time, given the priorities the Corporation has to face on budgetary issues would question Councilís ability to deal with its financial difficulties. The Councillor pointed out that bigger is not necessarily better, citing as example the recent ice storm, when the largest utility was less able to deal with problems than were the smaller utilities. Councillor R. van den Ham said he felt it may be more appropriate to deal with this matter once the governance issue has been resolved.

Councillor P. Hume pointed out that the entire energy industry will shortly be restructured and the RMOC is being given an opportunity to show some leadership in this area. He added that the task force was requested by a member of the Nepean Hydro Commission and it has the support of other hydro commissions. The Councillor said figures illustrate that Ottawa Hydro has the lowest rates in Ottawa-Carleton and this fact suggests that the idea of one municipal electric utility in the RMOC is timely.

Councillor A. Loney said he would support a plan to implement a single hydro utility but he was not prepared to support another study. Councillor B. Hill suggested the hydro commissions could undertake the study themselves if they so wish.

Councillor Stewart pointed out that the Province will introduce Omnibus legislation in the Spring session and many other interests have presented position papers on hydro-electric facilities. She indicated that her work as Chair of an Association of Municipalities of Ontario task force has shown her that substantial savings can be realized through efficiencies of scale.

Moved by P. Hume

That the Corporate Services and Economic Development Committee recommend Council establish a Committee to review the future needs and organization of electric power supply and distribution in Ottawa-Carleton on the following basis:

    1. Membership: one appointee from the RMOC, each local hydro utility and Ontario Hydro, and one regional appointee as chair;
    2. Support: central support to be supplied by the RMOC with technical assistance from the local hydro utilities, as required;
    3. Timing: preliminary report, at least, to be submitted to the Corporate Services and Economic Development Committee and the local utilities by September 15, 1998.

LOST

YEAS: D. Beamish, R. Cantin, P. Hume, W. Stewart 4

NAYS: B. Hill, G. Hunter, A. Loney, R. van den Ham, R. Chiarelli 5

 

OTHER BUSINESS

17. MEETING BETWEEN THE POLICE SERVICES BOARD AND THE

CORPORATE SERVICES AND ECONOMIC DEVELOPMENT COMMITTEE

- Director Generalís report to the Police Services Board dated 16 Apr 98 issued separately

By way of a prefatory remark, the Regional Chair, R. Chiarelli, reminded Committee members that the meeting with the Ottawa-Carleton Police Services Board (the Board) is for discussion purposes and that no vote can be taken on any line item.

Mr. P. Vice, Board Chair, began by acknowledging the presence of other Board members. He introduced the Director General, Mr. S. Kanellakos, who made a short presentation on a report from the Ottawa-Carleton Regional Police Service (OCRPS) tabled with the Board on 20 April 98 and circulated to all members of Council. The report identifies a $1.3 million reduction to the Operating budget and a $6.6 million reduction to the Capital budget. The criteria used for cuts to the operating budget is that they be ongoing, sustained and not result in reductions to front-line service. With respect to the capital budget, funds for an evidence storage facility have been removed and reductions have been made in other areas. Chair Vice noted that, further to delegations to the Board on 20 April and to preliminary discussions between Board members, it did not appear that many more savings could be achieved.

Councillor G. Hunter asked why the assumed efficiencies of regionalization were not happening. The Director, Finance and Administration, Ms. D. Frazer replied that savings of $5.4 million had been realized between 1995 and 1998, however there had been a corresponding loss $8.7 million in provincial grants during the same period. She posited that, had it not been for amalgamation, the individual police services would have had more difficulty in coping with the cuts. Councillor Hunter suggested the police service share this analysis with the general public, to show that amalgamation has not been of benefit to taxpayers but of sole benefit to the Province.

Regional Chair Chiarelli asked for a comparison of the OCRPS settlement with that of other forces. S. Kanellakos indicated that $2.9 million relates to the Collective Agreement for police, civilians and senior officers; the remainder of the $6.9 million relates to increments and to increases in Workersí Compensation Benefits. He added that, at the end of the three-year collective agreement period, the OCRPS will be twelfth out of the "big twelve" police services in Ontario.

Councillor B. Hill spoke about regionalization costing increasingly more than was suggested in 1996. She asked that the extension of regional police into the rural municipalities be delayed until the issue of municipal restructuring is resolved. She indicated that the mayors of the four rural townships constituting the Rural Alliance do not want regional police and are satisfied with the service provided by the Ontario Provincial Police. Councillor Hill posited it is time to start doing things differently for the benefit of the taxpayer.

Board Member and Regional Councillor H. Kreling pointed out that residents in the areas currently served by the OCRPS have commented on, and are pleased with, the increased police presence and the seamless way in which the transition was realized. He emphasized the importance of maintaining a safe environment adding there is no willingness to go back and revisit decisions already taken.

Councillor A. Loney put forward the view that revisiting a decision is divisive when the focus should be on the 1998 budget. He expressed the view the police service has not gone far enough and must find additional savings. He noted that the Capital Budget is still too rich and contains expensive solutions to problems. Councillor Loney emphasized the need for good, effective police service, adding this is not strictly a budgetary matter. He stressed the importance of improved communication with the public to explain why costs are increasing.

Councillor R. Cantin expressed the belief that policing costs increases have been slowed down by regionalization, and he challenged the police service and the Board to look for other, longer-term savings.

Councillor M. McGoldrick-Larsen said it was time to look for ways to make it work. She made a number of suggestions for possible savings and she stressed the importance of working collaboratively during difficult times. She said she also felt the Board should undertake further analysis to find additional savings.

Councillor M. Meilleur indicated that, as a result of amalgamation, the City of Vanier went from paying $3 million to $1.6 million for police services and the service has improved with the OCRPS. She added that both the elected representative and the community must get involved to ensure an appropriate level of service is provided. Councillor Meilleur indicated that some of her constituents have said they are willing to pay more for increased police services and they are not prepared to accept reduced service.

Councillor R. van den Ham spoke about having supported the decision of Cumberland Council to secure the services of the OCRPS because he had felt it represented a better deal for taxpayers. He wanted to reassure the public in the other rural municipalities that Cumberland is receiving an adequate level of policing and many positive comments have been received. Speaking to the purchase of a boat for the Marine Patrol, Councillor van den Ham pointed out that Chief Ford had said the OCRPS would maintain the services provided by the OPP and the Chief is trying to live up to this commitment. Councillor van den Ham thanked Board members and staff for identifying the reductions and he encouraged them to try to find more. He indicated he was prepared to support the proposal and recommend it to his constituents, knowing the pressures and the challenges the OCRPS is facing.

Regional Chair Chiarelli thanked Chair P. Vice, the Board members present and the police service for dialoguing with the CS&ED Committee. He indicated that the RMOC is facing a difficult three-week period, during which time it will be important to continue working out differences and finding solutions to budgetary challenges. Chair Chiarelli said he believes that the Board has made a reasonable first step. Chair P. Vice indicated that the Board appreciates the Committeeís understanding and will look more closely to see whether additional savings can be identified.

That the Corporate Services and Economic Development Committee receive the presentation for information.

RECEIVED

 

OTHER BUSINESS

SEWER BACK-UP LITIGATION- JULY 23, 31, AUGUST 8, 1996 STORM EVENTS - PROPOSED SETTLEMENTS

- Regional Solicitor, Environment and Transportation Commissioner and Finance Commissionerís joint report dated 2 Apr 98

MOTION TO MOVE IN-CAMERA

Moved by P. Hume

That this matter be considered by the Corporate Services and Economic Development Committee In-Camera, pursuant to the Procedure By-law (112 of 1994) Subsection 11 (1) (e), litigation or potential litigation affecting the Regional Corporation including matters before the administrative tribunals and Subsection 11 (1) (f), the receiving of advice that is subject to solicitor-client privilege including communications necessary for that purpose.

Having received a presentation from staff from the Regional Legal and Environment and Transportation Departments, the Committee approved the following actions:

Moved by M. Meilleur

That the Corporate Services and Economic Development Committee meeting resume in Open Session.

CARRIED

Moved by M. Meilleur

That the Corporate Services and Economic Development Committee approve the proposed settlement of the above litigation on the bases set out in the joint report from the Regional Solicitor, the Environment and Transportation Commissioner and the Finance Commissioner.

CARRIED

 

ADJOURNMENT

The meeting adjourned at 6:00 p.m.

 

NEXT MEETING

05 MAY 98 BUDGET DELIBERATIONS 9:00 A.M.

 

 

 

 

 

 

____________________________ _____________________________

CHAIR ACTING CO-ORDINATOR