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The Corporation of the Township of Rideau -
Committee of the Whole Report
REPORT NUMBER CW2000-16
Committee of the Whole met at Rideau Township Hall, on
Monday, September 18, 2000, commencing at 7:24 p.m..
The items and recommendations on the following pages are submitted
for the information and/or approval of Council.
PRESENT:
Councillor Fraser
Councillor Gray
Councillor Pratt
Councillor Stephenson
Mayor Brooks
Meeting adjourned at 9:47 p.m.
1. ADOPTION OF AGENDA
The Agenda was adopted as amended.
2. DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest.
3. PUBLIC DELEGATIONS
Committee received the following delegations:
(a) Brian Payne presented to Committee an update on the
Main Street Design Project and the street lighting project.
4. NON-PROFIT HOUSING FOUNDATION CHANGE OF STATUS
Committee Recommendation
That the staff report be received for information.
Documentation
1. Report from the Clerk dated September 14, 2000 attached
as Annex 1.
5. ROYAL CANADIAN LEGION - TAX ARREARS
Committee Recommendation
That a grant to the Royal Canadian Legion, Manotick
Branch in the amount of $2,157.16 to be applied towards
property tax arrears, and that the amount be funded from
Working Capital Reserve.
Documentation
1. Report from the Acting Treasurer dated September 13,
2000 attached as Annex 2.
6. RENOVATIONS TO CARSONBY COMMUNITY OUTDOOR RINK
Committee Recommendation
That Renovations to the Carsonby Community Outdoor
Rink be approved and funding of $5,297.82 be provided
from Cash in Lieu of Parkland Reserve.
Documentation
1. Report from the Acting Treasurer dated September 13,
2000 attached as Annex 3.
Committee Proceedings
Phil Smith addressed Committee on behalf of the Carsonby
Community Recreation Association to request funding for
renovation of the outdoor rink at Carsonby. In order to expedite
the project staff were authorized to proceed to issue purchase
orders prior to formal Council approval.
7. GEORGE MCLEAN PARK RINK PROPOSAL
Committee Recommendation
That the George McLean Park Outdoor Rink Project be
approved and funding of $9,745.21 be provided from Cash
in Lieu of Parkland Reserve, subject to an agreement
whereby the community shall fundraise $1,000.00 to be
returned to the Reserve.
Documentation
1. Letter from Tracy Jolliffe dated September13, 2000
attached as Annex 4.
Committee Proceedings
Chris Hawes presented a proposal for construction of a
replacement outdoor rink at George McLean Park. In order to
expedite the project staff were authorized to proceed to issue
purchase orders prior to formal Council approval.
8. BELL CABLE CROSSINGS - JOHN PADEN DRAIN
Committee Recommendation
(a) That Council approve $4,500.00 in funding from
Working Capital Reserve with respect to the
construction of the Bell Canada cable crossing and
connection of the Sloan ditch to the John Paden
Municipal Drain; with the cost of relocating the Bell
Canada cable borne by Bell Canada; the cost of the
work on the road allowance, including installation of
a culvert, borne by the municipality; and the cost of
the excavation of the ditch on private property borne
by the property owner (Lorne Sloan);
(b) That connection of the Hinton Branch to the Main
Drain be considered in conjunction with any future
request for a clean-out of the Hinton Branch; with the
cost of relocating the Bell Canada cable borne by Bell
Canada; the cost of the work on the road allowance,
including installation of a cross culvert if required,
borne by the municipality; and the cost of cleaning out
the Hinton Branch, including installing a culvert to
accommodate the cable crossing borne by assessed
property owners in accordance with the last revised
engineer's report;
(c) That Plunkett Branch be cleaned out across the road
allowance at an estimated cost of $3,100.00, to be
funded from Working Capital Reserve.
Documentation
1. Report from the Clerk dated September 14, 2000 attached
as Annex 5.
Committee Proceedings
Drainage Superintendent Marc Gagne reviewed his findings
with respect to the cable crossings with Committee of the
Whole. Also present for discussion of the matter with
Committee were David Wilson and Lorne Sloan.
Mr. Gagne indicated that the estimated cost of installing a cross
culvert in the road allowance at the Plunkett Branch is
$3,100.00. The review of the Bell cable issue has determined
that the cable is 0.5 metre below the projected ditch bottom.
Therefore, there is no requirement to install a culvert to
accommodate the cable.
9. 2000 DRAIN MAINTENANCE PROGRAM BY-LAWS
Committee Recommendation
That Council approve by-laws for maintenance of the
Dillon-Wallace, Hill and Craig Municipal Drains.
Documentation
1. Report from the Deputy Clerk dated September 18, 2000
attached as Annex 6.
10. MANOTICK SERVICING
Committee Recommendation
That Council adopt a resolution to authorize applications
for funding from the OSTAR and/or Superbuild programs.
Documentation
1. Report from the Planning and Development Director
dated September 14, 2000 attached as Annex 7.
11. WATSON MILL SQUARE DRAINAGE
Committee Recommendation
That the Mill Square Drainage Improvement project be
approved and that funding of $9,950.00 be provided from
Working Capital Reserve.
Documentation
1. Letter from Steve Taylor, P.Eng. dated September 15,
2000 attached as Annex 8.
Committee Proceedings
Councillor Gray tabled a letter from the engineer for the Mill
restoration project regarding the responsibility of the Township
for storm water flowing onto the Mill property from the
Township road allowance. Staff were authorized to proceed
with issuing a purchase order prior to formal Council approval.
12. APPOINTMENTS TO RECREATION ASSOCIATIONS
Committee Recommendation
That the draft by-laws to appoint community recreation
centre committees of management for Carsonby, Kars,
Marlborough and North Gower be adopted.
Documentation
1. Report from the Clerk dated September 13, 2000 attached
as Annex 9.
13. AWARD OF CONTRACTS - Double Surface Treatment & Tile Drainage
Committee Recommendation
That Council confirm the award of contracts to:
(a) Smiths Construction Company for double surface
treatment of McCordick Road and Pierce Road in the
total amount of $77,900.00 plus G.S.T.;
(b) Agrodrain Systems Ltd. for installation of Century
Road sub-drains in the total amount of $43,850.00 plus
G.S.T.
Documentation
1. Report from the Acting Treasurer dated September 12,
2000 attached as Annex 10.
14. FIREFIGHTER SERVICE MEDAL
Committee Recommendation
That funding of $2,000.00 from Working Capital Reserve
be approved for firefighter service medals.
Documentation
1. Report from Councillor Pratt dated September 18, 2000
attached as Annex 11.
15. INFORMATION
Committee reviewed the calendar of meetings for the months of
September and October, 2000.
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