Report to/Rapport au :

 

Transportation Committee

Comité des transports

 

and Council / et au Conseil

 

25 February 2009 / le 25 février 2009

 

Submitted by/Soumis par:

 Steve Kanellakos, Deputy City Manager / Directeur municipal adjoint

City Operations / Opérations municipales     

 

Contact Person/Personne ressource:

John Manconi, General Manager /directeur générale, Public Works/Travaux Publics

 (613) 580-2424, extension/poste 21110, John.Manconi@ottawa.ca

 

 

Ward 10                                                                                  Ref N°: ACS2009-COS-PWS-0005

 

 

SUBJECT:
CONROY Public Works Facility

 

 

OBJET :

Installation de Travaux publics du chemin Conroy

 

 

REPORT RECOMMENDATIONS

 

That the Transportation Committee recommends that Council approve:

 

1.                  The increase of the capital authority for Heatherington Building Replacement (Conroy Development Plan) from $4.64 M to $11.64 M to allow for the construction of a Public Works facility at 3100 Conroy Road that will replace the existing facility at 1770 Heatherington Road; and,

2.                  The transfer of $7.0 M of tax supported debenture financing from Capital Project Maple Grove Facility Works Operation to Capital Project Heatherington Building Replacement (Conroy Development Plan).

 

 

RECOMMENDATIONS DU RAPPORT

 

Que le Comité des transports recommandent au Conseil d’approuver:

 

1.         L’augmentation de l’autorisation de dépenses d’immobilisations pour le remplacement de l’édifice Heatherington (plan d’aménagement de Conroy) de 4,64 M$ à 11,64 M$ afin de permettre l’aménagement d’une installation pour Travaux publics au 3100, chemin Conroy qui remplacera l’installation actuelle située au 1770, chemin Heatherington;

 

2.         Le transfert de 7 M$ comme financement sous forme de débentures soutenu par les taxes à partir du projet d’immobilisations de l’installation de dépôt Maple Grove vers le projet d’immobilisation du remplacement de l’édifice Heatherington (plan d’aménagement de Conroy).

 

 

BACKGROUND

 

The Surface Operations Branch has been actively reviewing operational practices and service delivery models for the past several years.  Facility rationalization and consolidation has been an intricate component of the Branch review.  On 23 May 2007, Council approved a report (ACS2007-PWS-SOP-0003) seeking approval of a long-range plan for Facility and Property Rationalization & Consolidation.  Contained in the report was an outline for a project entitled Heatherington Road Replacement.  This project involved the complete replacement of the Public Works facility at 1770 Heatherington Road. The project was originally estimated at $5.5 M, and was approved in the 2007 Capital Budget with $4.64 M allotted to facilitate the design and construction of a replacement facility.

 

Reduction in Capital envelope, escalation in construction costs, inflation, requirement of site servicing and amenities and the need to accommodate growth pressures has impacted the original project estimate.  The revised project estimate to complete the new facility at 3100 Conroy Road is $11.4 M.  Increased authority of $7.0 M is required to commence with the relocation of the works garage from 1770 Heatherington Road to 3100 Conroy Road.

 

 

DISCUSSION

 

The Surface Operations Branch has committed funds to construct a new facility at 3100 Conroy Road.  The new site will replace an existing works yard at 1770 Heatherington Road.  The decision to relocate work sites is based on the opportunity to disengage from Heatherington so the property can be sold and redeveloped. Advantages of moving work sites include the following:

 

Ø      1770 Heatherington is situated in a residential area that would be available for development.  Area residents have raised concerns for many years about noise and heavy equipment traffic in and out of the works yard and would likely endorse the relocation of an “industrial” type facility from their neighbourhood;

Ø      Disengagement from Heatherington allows for the potential revenue from the disposition of the existing parcel of land.  The expected revenue from property disposal is expected to be $3.5M;

Ø      Concept plans for the redevelopment of the Heatherington Road site include the construction of approximately 200+ townhouses.  Once the Heatherington Road site is fully developed long-term revenue will be achieved through property taxes.  Estimated yearly revenue from property taxes is estimated to be $300,000 per year.  This equates to a Net Present Value of $5M.  The efficiencies from this initiative will be directed to the corporate facility rationalization efficiency target;

Ø      The 3100 Conroy Road site is a City owned property that is currently used for a snow disposal facility and a water tower.  Adding the Public Works facility will allow for the full utilization of the existing property; and,

 

Ø      3100 Conroy Road site is centrally located in a growing service area, access and egress from the site is available at a signalized intersection and allows for easy access to major arterials such as Conroy Road, Walkley Road and Hunt Club Road.

 

Surface Operations has an approved Capital Project (Ref.  No. ACS2007-BTS-RPN-0006) for the reconstruction and consolidation of a facility located at 1655 Maple Grove Road.  The project authority is $10.8M for design and construction of the new garage.  Construction was expected to start in 2009.

 

The 1655 Maple Grove Road site is located within the boundaries of the Kanata West Development Plan.  Council has imposed a moratorium on all planned construction within the Kanata West Development lands due to a revised Ministry of Environment Assessment for review of the Carp River flood plain.  Given the delay of this project and unknown restrictions that could result from a revised Environmental Assessment, the Branch is proposing a transfer of $7M from the Maple Grove Project to the Conroy Road construction plan. The Department will resubmit a budget request in the 2010 Budget for the construction requirements of the Maple Grove facility.

 

 

CONSULTATION

 

Public consultation was conducted during the Zoning Amendment process required to facilitate construction at the 3100 Conroy Road site.  Additional input will be obtained during the Site Plan Approval process for the building design and site layout for the new Works Yard at 3100 Conroy Road.

 

 

FINANCIAL IMPLICATIONS

 

With approval of the recommendation contained in this report project authority in the amount of $7.0 M will be transferred from capital project Maple Grove Facility to capital project Heatherington Building Replacement..

 

Construction of the Maple Grove Facility will be delayed until new authority is established. The request will be made in the Draft 2010 Capital Budget.

 

 

LEGAL/RISK MANAGEMENT IMPLICATIONS

 

 

There are no legal/risk management impediments to implementing the recommendations in this report.

 

 

SUPPORTING DOCUMENTATION

 

Document 1 – Aerial Photograph of 1770 Heatherington

Document 2 - Aerial Photograph of 3100 Conroy Road

Document 3 – Aerial Photograph of 1655 Maple Grove Road

 

 

DISPOSITION

 

Following Council’s approval, Public Works staff will finalize the design and construction project for a Public Works facility at 3100 Conroy Road.  Upon completion of the new facility, Public Works staff will disengage from the existing site at 1770 Heatherington and make the property available for disposal and redevelopment.

 

Public Works staff will review implications of the revised Ministry of Environment Assessment of the Carp River flood plain on the proposed redevelopment of 1655 Maple Grove Road Works Yard.  Revised budget estimates will be submitted as part of the 2010 Capital Budget plan.