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Ottawa Police Services Board
Minutes 32
Monday, 28 January 2013, 5:00 p.m.
Champlain Room, 110 Laurier Avenue West, Ottawa
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Present: Councillor E. El-Chantiry (Chair), J. Durrell (Vice Chair), A. Doyle, Councillor J. Harder, C. Nicholson, L.A. Smallwood, Mayor J. Watson
CEREMONIAL ACTIVITIES / ANNOUNCEMENTS
a) SWEARING IN OF NEW BOARD MEMBER L.A. SMALLWOOD
Mr. Rick O’Connor, City Clerk & Solicitor, introduced himself and invited Mr. Leo A. (Sandy) Smallwood to join him at the podium to be sworn in as a new member of the Ottawa Police Services Board. Assisted by Mr. O’Connor, Mr. Smallwood took his Oath of Office.
ELECTION OF CHAIR AND VICE CHAIR
Mr. R. O’Connor, City Clerk & Solicitor, advised that pursuant to Section 28 of the Police Services Act and the Ottawa Police Services Board Procedural By-law, the Board must elect a Chair and a Vice Chair at its first meeting each year. Accordingly, he requested nominations for the position of Chair.
Member Watson put forward a Motion that Member El-Chantiry be nominated to the position of Chair, which was seconded by Member Durrell.
Mr. O’Connor called for any additional nominations. There being none, the following motion was considered:
Moved by Member J. Durrell
That nominations for the position of Chair be closed.
CARRIED
Moved by J. Watson
Seconded by J. Durrell
That the Ottawa Police Services Board appoint E. El-Chantiry as Chair of the Board for 2013.
CARRIED
Chair El-Chantiry then asked for nominations for Vice Chair. He moved that Member Durrell be nominated to the position, which was seconded by Member Doyle. There being no other nominations, the following motion was considered:
Moved by Member J. Harder
That nominations for the position of Vice Chair be closed.
CARRIED
Moved by E. El-Chantiry
Seconded by A. Doyle
That the Ottawa Police Services Board appoint J. Durrell as Vice Chair of the Board for 2013.
CARRIED
On behalf of the Board, Chair El-Chantiry welcomed Member Smallwood and thanked him for joining the Ottawa Police Services Board.
CONFIRMATION OF MINUTES
That the Ottawa Police Services Board confirm the Minutes of the 17 December 2012 meeting.
CONFIRMED
INQUIRIES
1) Long Range Facilities Plan
Member Harder submitted the following inquiry:
When will Ottawa Police Service (OPS) staff come forward with a full report on the Long Range Facilities Plan? The OPS Chief Charles Bordeleau, OPS Board Chair Eli El-Chantiry, and myself are working collectively on a vision document for the next 20 years and this study will be necessary when setting the timetable for this document. Can you please advise on the expected date for the Long Range Facilities Plan tabling?
ITEMS OF BUSINESS
Chief Bordeleau reported on the following items: (A copy of the Chief’s verbal report will be kept on file with the Board’s Executive Director and is available online at ottawapoliceboard.ca.)
· Double murder-suicide in Stittsville
· Vehicle recovery from the Ottawa River / Missing persons investigation
· New Director of Community Development
· Human Library
· Sleep-Out for Youth Ottawa
· Public Consultation - Traffic Stop Race Based Data Collection.
That the Ottawa Police Services Board receive this report for information.
RECEIVED
2. APPOINTMENT TO BOARD COMMITTEES
That the Ottawa Police Services Board approve the appointment of Member Smallwood to the Board’s Human Resources Committee and Finance &Audit Committee.
CARRIED
3. OTTAWA POLICE SERVICES BOARD WORK PLAN: 2013
Policy and Governance Committee’s report dated 28 January 2013
That the Ottawa Police Services Board approve the 2013 Board Work Plan.
CARRIED
4. ATTENDANCE AT POLICE ASSOCIATION OF ONTARIO ANNUAL CONFERENCE
Executive Director’s report dated 28 January 2013
That the Ottawa Police Services Board approve the attendance of Member Smallwood and W. Fedec at the annual conference of the Police Association of Ontario being held in Toronto, Ontario on 4 - 5 March 2013.
CARRIED as amended
5. CALENDAR OF BOARD MONITORING REQUIREMENTS: 2013
Executive Director’s report dated 28 January 2013
That the Ottawa Police Services Board receive this report for information.
RECEIVED
6. 2010 – 2012 BUSINESS PLAN: SEMI-ANNUAL REPORT (JULY TO DECEMBER 2012)
Chief’s report dated 28 January 2013
That the Ottawa Police Services Board receive this report for information.
RECEIVED
7. METCALFE COMMUNITY POLICE CENTRE
Chief’s report dated 28 January 2013
That the Ottawa Police Services Board receive this report for information.
RECEIVED
8. APPOINTMENTS MADE UNDER THE INTERPROVINCIAL POLICING ACT: 2012 ANNUAL REPORT
Chief’s report dated 28 January 2013
That the Ottawa Police Services Board receive this report for information.
RECEIVED
9. SECONDARY ACTIVITIES 2012 ANNUAL REPORT
Chief’s report dated 28 January 2013
That the Ottawa Police Services Board receive this report for information.
RECEIVED
10. PERFORMANCE REPORT: FOURTH QUARTER 2012
Chief’s report dated 28 January 2013
That the Ottawa Police Services Board receive this report for information.
RECEIVED
11. WORKFORCE MANAGEMENT REPORT: FOURTH QUARTER 2012
Chief’s report dated 28 January 2013 /
That the Ottawa Police Services Board receive this report for information.
RECEIVED
12. POLICY/SERVICE COMPLAINTS REPORT - PART V, POLICE SERVICES ACT – FOURTH QUARTER 2012
Chief’s report dated 28 January 2013
That the Ottawa Police Services Board receive this report for information.
RECEIVED
13. OUTSTANDING BOARD INQUIRIES & MOTIONS: JANUARY 2013
Executive Director’s report dated 28 January 2013
That the Ottawa Police Services Board receive this report for information.
RECEIVED
14. LETTERS OF COMMENDATION / Chief’s report dated 28 January 2013
That the Ottawa Police Services Board receive this report for information.
RECEIVED
OTHER BUSINESS
CONSIDERATION OF MOTION TO MOVE IN CAMERA
Moved by S. Smallwood
That the Ottawa Police Services Board adjourn the public portion of its meeting to move In Camera to discuss confidential items pertaining to legal and personnel matters, in accordance with Section 35(4)(b) of the Police Services Act.
CARRIED
ADJOURNMENT
The meeting adjourned at 5:20 p.m.
Original signed by Original signed by
W. Fedec E. El-Chantiry
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W. Fedec E. El-Chantiry
Executive Director Chair