Report to/Rapport au:

Health, Recreation and Social Services Committee

Comité de la santé, des loisirs et des services sociaux

September 27, 2004/ le 27 septembre 2004

Submitted by/Soumis par: Steve Kanellakos, Deputy City Manager/ directeur municipal adjoint, Community and Protective Services Department/ Services communautaires et de protection

Contact Person/Personne ressource: Aaron Burry, Director/ Directeur

Parks and Recreation Branch/ Parcs et Loisirs

(613) 580-2424 x/poste 23666, Aaron.Burry@ottawa.ca

Ref N°: ACS2004-CPS-PAR-0011

SUBJECT:	MUNICIPAL ALCOHOL POLICY (MAP) FOR CITY OF OTTAWA PREMISES AND EVENTS

OBJET :	POLITIQUE MUNICIPALE SUR LA CONSOMMATION D’ALCOOL DANS LES INSTALLATIONS MUNICIPALES ET LES ÉVÉNEMENTS PARRAINÉS PAR LA VILLE D’OTTAWA

REPORT RECOMMENDATION

That the Health, Recreation and Social Services Committee approve the Municipal Alcohol Policy attached as Document 1 with an implementation date of April 30, 2005.

RECOMMANDATION DU RAPPORT

Que le Comité de la santé, des loisirs et des services sociaux approuve la politique municipale sur la consommation d’alcool ci-jointe (document 1), dont la date de mise en œuvre est fixée au 30 avril 2005.

EXECUTIVE SUMMARY

The purpose of this report is to adopt a standardized Municipal Alcohol Policy (MAP) for the City of Ottawa. The Municipal Alcohol Policy (MAP) is intended to carefully regulate the consumption of alcohol in City facilities in order to create a safe environment for the general public and staff. Although the sale of liquor and issuance of liquor licences are regulated by the Province, the City is responsible for monitoring the use of alcohol in city-owned facilities, and at city-sponsored events. The MAP makes event hosts aware of their responsibilities under the provincial Liquor Licence Act and minimizes the City’s liability under the Occupier’s Liability

Act. It also supports the City Council approved Risk Management Policy Statement. All municipalities need a MAP in place to protect the public, the event host (sponsor), and the City from risk due to alcohol related incidents. The Municipal Alcohol Policy applies to all City of Ottawa premises, and all City-run or City-sanctioned events regardless of location.

SOMMAIRE

L’objet du présent rapport est de permettre à la Ville d’Ottawa de se doter d’une politique normalisée sur la consommation d’alcool. Cette politique vise à réglementer de façon approfondie la consommation d’alcool dans les installations municipales afin de créer des conditions sûres pour le grand public et le personnel. Bien que la vente de boissons alcoolisées et la délivrance de permis d’alcool soient régies par la province, il incombe à la Ville de réglementer la consommation d’alcool dans les installations municipales et au cours d’événements parrainés par la Ville. La politique informe les hôtes d’un événement sur leurs responsabilités en vertu de la Loi sur les permis d’alcool de l’Ontario et réduit au minimum la responsabilité de la Ville en vertu de la Loi sur la responsabilité des occupants. En outre, elle appuie l’énoncé de politique sur la gestion des risques approuvée par le Conseil municipal. Toutes les municipalités doivent se doter d’une telle politique afin de protéger le public, l’hôte de l’événement (le parrain) et la Ville contre les risques d’incidents liés à la consommation d’alcool. La politique municipale sur la consommation d’alcool vise toutes les installations de la Ville et tous les événements organisés ou approuvés par la Ville, indépendamment de l’emplacement.

BACKGROUND

All of the 11 former municipalities had Municipal Alcohol Policies. The general intent and content of the proposed MAP is the same as the legacy policies and there is no significant difference in the requirements of the legacy policies and the new policy. See Document 2 for a detailed comparison of the legacy policies with the new proposed standardized policy. Since amalgamation, city facilities have used interim guidelines and respected legacy practices for specific requirements such as server to guest ratios and insurance requirements. This lack of consistency is confusing both for staff and for the public, hence the need for a single, consistent policy.

DISCUSSION

The MAP serves two main purposes. First, it outlines the appropriate measures that must be taken by any group hosting an event involving alcohol at a city facility. These measures will be communicated to the sponsor in an easy to follow ‘Planning Guide for Hosting an Event’ (Draft attached as Appendix C of the policy). The ‘Planning Guide’ provides a step-by-step list of things to do before, during and after the event. It outlines the requirements for hosting an event such as obtaining a Special Occasions Permit from the LCBO, carrying appropriate insurance, having safe transportation options for guests, and having event workers on site who are trained in Smartserve (the training course endorsed by the Alcohol and Gaming Commission of Ontario). The ‘Planning Guide’ also protects both the city and the public from potential incidents by providing important facts about alcohol and consumption that encourages responsible drinking. For example, sponsors must ensure non-alcoholic beverage are always available at an event, must limit the number of free drinks at an ‘open bar’, ensure standard drink sizes, and offer ‘lite’ alcohol beverage options to guests.

Second, the MAP guides city staff through the process of booking events where alcohol will be served at the facilities they supervise. One hundred and forty-two city owned facilities, 54 parks and 17 private venture properties (identified in Appendix B of the policy) have been classified as appropriate locations to serve alcohol based mainly on historical precedent (the criteria applied to City parks is outlined in section 7 of the policy). Therefore, all the locations previously deemed appropriate under the legacy policies still remain appropriate locations under the new policy. The MAP also identifies certain inappropriate locations within city facilities such as dressing rooms and swimming pool areas where the consumption of alcohol is strictly prohibited due to safety concerns.

Although a facility may appear on the ‘appropriate locations’ list (Appendix B), this in itself does not guarantee automatic approval for any event where alcohol will be served. Each event request will be considered individually, and staff will be provided with risk assessment guidelines to determine whether the event is appropriate to permit the serving of alcohol. The risk assessment guidelines take into consideration rental and incident history of the group, impact on the neighbourhood, supervision, attendance, age and invitation scope.

The Centre for Addiction and Mental Health (CAMH) highly recommends that municipalities include signage as an integral part of their MAP. Signage is an effective communication tool to assist with enforcing the Municipal Alcohol Policy. All of the former municipalities had signs to accompany their Municipal Alcohol policies. Wherever possible the components of these signs will be reused (e.g. portable stands, mounted wall displays, etc.).

Two types of signage will be posted. First, signs will be posted in areas with a history of incidents warning that the consumption of alcohol is only permitted with City approval and with a Special Occasion Permit. Second, during approved events where alcohol is served, signs will be posted explaining that servers are prohibited from serving alcohol to guests who are under the age of 19, appear at the point of intoxication, or who are already intoxicated. Please see Section 9.0 of the policy for full details.

CONSULTATION

The MAP is a corporate policy that was developed by a team of staff representing all affected branches including police, event central, corporate risk management, corporate security, legal, RPAM, health, by-law, paramedics, culture, and parks and recreation.

The Parks and Recreation Advisory Committee endorsed the MAP on April 27^th, 2004.

The MAP Review Team consulted with several outside agencies who have a vested interest in this issue including the following:

Centre for Addiction and Mental Health
Alcohol and Gaming Commission of Ontario
Mothers Against Drinking and Driving (MADD)

Five open houses were held across the city in rural, urban, and suburban locations between March 30^th and April 20^th to solicit feedback from the public. The open houses were advertised through posters in city facilities, a public service announcement, the city website, and invitations were also mailed directly to frequent users of city facilities. In addition, the Mayor and Council were advised of the open houses via e-mail.

Frequent users and the general public were supportive of the new standardized MAP and the suggestions received for improvement to the MAP are now reflected in the policy. For example, the policy was modified to give Facility Managers the ability to waive the Smartserve requirement for very low-risk events with less than 100 people such as a small senior citizens’ event.

FINANCIAL IMPLICATIONS

The Parks and Recreation minor capital budgets will cover the one time cost of new signage totalling $29,000. Future costs for replacement of signs will be covered by operating budgets within each Branch responsible for the operations of the facility.

SUPPORTING DOCUMENTATION

Appendix A City of Ottawa Municipal Alcohol Policy

Appendix B Acceptable/Unacceptable Premises to Serve Alcohol (held on file)

Appendix C ‘Your Planning Guide for Hosting and Event’

Appendix D Legacy MAP Comparison

DISPOSITION

Corporate Risk Management will make copies of the Municipal Alcohol Policy and ‘Planning Guide for Hosting an Event’ electronically available to staff.

Parks and Recreation Branch will provide staff with appropriate training to manage and implement associated Municipal Alcohol Policy processes.

Document 1

Appendix ‘A’

Revised: August 5, 2004

CITY OF OTTAWA MUNICIPAL ALCOHOL POLICY

(FOR USE OF ALCOHOL ON CITY PREMISES)

1.0 POLICY STATEMENT

2.0 DEFINITIONS AND SHORT FORMS

3.0 TERMS AND CONDITIONS

4.0 WHERE THE MAPAPPLIES

5.0 EVENT CATEGORY CRITERIA GUIDELINE

6.0 EVENTS NOT ELIGIBLE FOR SPECIAL OCCASION PERMITS

7.0 ACCEPTABLE PREMISES

8.0 YOUTH ADMITTANCE TO EVENTS

9.0 SIGNS

10.0 EVENT WORKERS

11.0 ALCOHOL SERVER TRAINING PROGRAMS

12.0 SECURITY/OPERATIONAL PLAN

13.0 IMPORTANT FACTS ABOUT ALCOHOL AND CONTROLLING CONSUMPTION

14.0 INSURANCE

15.0 ALCOHOL MARKETING PRACTICES

16.0 EVENT ADVERTISING

17.0 SAFE TRANSPORTATION

18.0 CONTROLS

19.0 REVOKING A PERMIT

20.0 FAILURE TO COMPLY

21.0 ENFORCEMENT

22.0 POLICY MONITORING

23.0 POLICY DEVIATIONS AND AMENDMENTS

24.0 PLANNING GUIDE, ACKNOWLEDGEMENT STATEMENT AND CONTACTS LIST

25.0 INDEMNIFICATION

APPENDIX "A" - Event Category Guideline

APPENDIX "B" - Acceptable/Unacceptable Premises to Serve Alcohol Listing

APPENDIX “C” – ‘Your Planning Guide for Hosting An Event’ and Acknowledgement Statement

1.0 POLICY STATEMENT .

The City of Ottawa is committed to providing safe and enjoyable City owned/leased premises to its residents and visitors, and recognizes that an effective alcohol policy supports the following objectives:

Ø Creates a safe environment at City premises for the general public and staff, thus enhancing enjoyment of events by both drinkers and non-drinkers

Ø Protects the public and staff against bodily injury and property damage caused by alcohol abuse

Ø Contributes to the well being of the community and reduces the risk of ill health caused by alcohol abuse

Ø Reduces opportunities to engage in high risk drinking

Ø Reduces the City's and Sponsors’ exposure to risk by requiring Sponsors to procure third party liability insurance coverage and use trained alcohol servers

Ø Increases the general public's awareness in regard to their responsibilities and obligations under the Liquor Licence Act

Ø Communicates the importance of responsible alcohol management and drinking practices advocated by the City

Ø Provides the public and staff with Municipal guidelines and prevention tools aimed at reducing the potential of alcohol related incidents

Ø Supports the Risk Management Policy Statement approved by Council September 12, 2001

Therefore, this Policy establishes a series of reasonable conditions, which all persons will be required to follow where the consumption of alcohol is permitted on City premises.

2.0 DEFINITIONS AND SHORT FORMS

In this Policy the following definitions apply:

Alcohol:

Means spirits, wine or beer, or any combination thereof and includes any product of fermentation or distillation in a form appropriate for human consumption as a beverage, alone or in combination with another matter.

City

Means the City of Ottawa, as of January 1, 2001.

Premises

All City of Ottawa, and contractual related third party, owned or leased lands, buildings and structures, or any

of them.

Sponsor:

Means any person 19 years of age or over seeking to hold an event involving the serving of alcohol at City premises.

Designate (Responsible Alternate):

A person(s) appointed by the Sponsor, and acceptable to the City, who is over the age of 19 and who has satisfactorily proven to the Sponsor that she/he will act in accordance with the MAP.

Facility Representative

City official, or designate, having operational jurisdiction over a City premise.

The Standard Drink means,

12 oz or 341 ml. of beer with 5% alcohol

5 oz or 142 ml. of wine with 12% alcohol

1 ½ oz or 43 ml. of spirits with 40% alcohol

M.A.P.

Refers to the City of Ottawa’s Municipal Alcohol Policy

Policy (M.A.P.):

Means the City of Ottawa Municipal Alcohol Policy set out herein.

Special Occasion Permit (S.O.P.):

Means a permit issued by the Alcohol and Gaming Commission of Ontario pursuant to the Liquor Licence Act, which is required any time alcohol is served in a non-private place.

Publicly Advertised

An event which is made generally known to the public, utilizing advertisement sources such as flyers, newspaper, radio or formal announcements.

Good Standing

A Sponsor holding an event in good standing is one who:

- operates in compliance with the City of Ottawa MAP and related City of Ottawa By-laws, Policies and Procedures, Terms and Conditions and Standards;

- has no prior unresolved issue of non-compliance to the MAP or related City of Ottawa By-laws, Policies and Procedures, Terms and Conditions and Standards

- Operates in compliance with the Liquor Licence Act

3.0 TERMS AND CONDITIONS

A sponsor holding an event must:

· be in good standing with the City, and

· comply with the requirements set out in the MAP, and

· comply with the regulations of the Liquor Licence Act, and

· comply with all rules and regulations, standards, policies and procedures of the City, all City By-laws including, but not limited to the Smoking By-law and Noise By-law.

· comply with all Federal, Provincial and Municipal laws that apply to the use of the premises or holding of the event.

Rationale: Provides criteria to evaluate an acceptable sponsor partnership.

4.0 WHERE THE MAP APPLIES

· Events occurring on City of Ottawa premises

· City of Ottawa events held in partnership with a third party at any location

· Events sanctioned by the City that are held on premises owned by third parties

5.0 EVENT CATEGORY CRITERIA GUIDELINE

A sponsor holding an event must meet the passive, moderate, high risk and major event criteria detailed in the Category Criteria Guideline outlined in Appendix ‘A’.

6.0 EVENTS NOT ELIGIBLE FOR SPECIAL OCCASION PERMITS

All events involving a majority of participants under the legal drinking age of 19 years of age shall be designated as Non-Special Occasion Permit events.

Rationale: Events ‘predominantly’ attended by minors, should not involve the serving of alcohol. The serving of alcohol would create a situation that would be difficult to control and alcohol would not enhance or contribute to the success of the event.

7.0 ACCEPTABLE PREMISESS

Acceptable premises suitable for serving alcohol include:

·those premises for which the City has granted approval to hold an event.

·those premises listed in Appendix B.

·those premises where a permanent liquor licence, Catering Endorsement or a S.O.P. has been issued by the Alcohol Gaming Commission of Ontario.

·premises which are not identified in Appendix B, when a specialized event is scheduled to occur, provided the Director (or their delegate) of the Branch having operational jurisdiction over the premises has granted permission to hold the specialized event exception.

·outdoor premises listed in Appendix B, provided the area is defined by a barricade that is at least 0.9 metres high and that makes the premises readily distinguishable from adjacent premises to which the permit does not apply. This does not apply to a professional sporting event of municipal, provincial, national or international significance at which spectators walk around large areas in order to follow the event if the event is held in an area that is kept separate from surrounding areas. A barricade at least 0.9 metres high is required at an event involving the driving of motor vehicles, motorized snow vehicles or boats.

The following favourable park guidelines are provided to staff for consideration during the decision making process when a park is being considered as an acceptable location to serve alcohol.

> adequate parking is provided to accommodate the nature of the event

> the temporary outdoor area used for the serving of alcohol is installed a minimum of

100 meters distance from any residential property

> the park is primarily used for community and citywide events

> the park offers special attractions and/or is the site of several major sporting facilities

> a city premise, with amenities to include a community centre, field house, comfort station

arena, etc., are located on site

> the park location is easily accessible by Emergency Services in the event of an emergency

Rationale: The premises listed in Appendix ‘B’ are considered to be the most suitable premises for holding S.O.P. events. As public-oriented spaces, these premises are equipped with the required kitchen and restroom facilities and are restricted in their capacity under the fire regulations.

In the case of acceptable outdoor areas, these areas can be readily defined by suitable partitions to permit a controlled and defined space and are compatible with neighbouring uses. The premises listed in Appendix ‘B’ meet the S.O.P. requirements in the Liquor Licence Act.

8.0 YOUTH ADMITTANCE TO EVENTS

Persons under the legal drinking age of nineteen (19) should not be admitted to an adult social event held on City premises, unless accompanied and monitored by an adult 25 years of age. This requirement can be altered at the discretion of the Facility Manager, Supervisor or Portfolio Manager. It is understood that underage participants will not be provided or served alcohol directly or indirectly at the event.

Rationale: Persons under the legal drinking age of nineteen should not be excluded from licensed events. Many events are family oriented and the experience of observing the consumption of alcohol in a safe controlled environment could have a positive influence on our youth.

9.0 SIGNS

During events, where alcohol is to be served, an approved bilingual City sign with the following wording shall be displayed in a prominent location immediately within each licensed area where alcohol is to be sold or distributed in any manner.

"IT'S THE LAW"

SERVERS ARE PROHIBITED FROM SERVING ALCOHOL TO PARTICIPANTS UNDER 19 YEARS OF AGE AND INTOXICATED PERSONS, OR TO SERVE ANYONE WHO APPEARS TO BE AT THE POINT OF INTOXICATION

ASK YOUR SERVER ABOUT SAFE TRANSPORTATION OPTIONS!

The S.O.P. must also be posted/displayed in a conspicuous location in the licensed/server area by the Sponsor.

Restricted alcohol ineligible premises signage:

Rooms within City premises where alcohol infractions have been an issue, to include all arena change rooms, will be equipped with signs permanently affixed to walls in a visible location stating:

CONSUMPTION OF ALCOHOL IS NOT PERMITTED ON THE PREMISES, UNLESS

THE CITY HAS GRANTED APPROVAL AND A SPECIAL OCCASSION PERMIT HAS BEEN POSTED ON THE SITE

Ball diamonds and outdoor sports fields frequented by adult leagues/teams will be equipped with permanent affixed signs in a conspicuous location stating:

CONSUMPTION OF ALCOHOL IS NOT PERMITTED IN A PUBLIC PLACE, UNLESS

THE CITY OF OTTAWA HAS GRANTED APPROVAL AND A SPECIAL OCCASION PERMIT HAS BEEN POSTED ON THE SITE

Rationale: In Ontario, it is illegal for anyone to serve underage participants and/or persons to the point of intoxication and to consume alcohol on premises if the Alcohol and Gaming Commission of Ontario have not issued a S.O.P.

These messages make the Sponsor aware of the Liquor Licence Act and the City of Ottawa’s Municipal Alcohol Policy and are consistent with the Liquor Licence Act, which states that holder of the S.O.P., and the facility owners are jointly responsible for the “safety and sobriety of the people attending the event”.

10.0 EVENT WORKERS

The following guideline sets out the ratio of workers to event participants. However, the requirements may be increased or decreased by the Director (or their delegate) of the Branch having operational jurisdiction over the premises depending on crowd dynamics and type of event. Trained Servers must be certified by a recognized alcohol server training course that has been approved by the City. The Sponsor shall ensure all event workers are over the age of 19. Door and entrance monitors are encouraged to monitor the door for a minimum of 1.5 hours following the advertised admission time and for a minimum of 1.5 hours prior to the advertised departure time.

Passive, moderate, high risk and major event classifications are determined by staff based on event dynamics.

Trained Servers

Door/Entrance Monitors

Floor Monitors/Security

Passive Event

* 1

N/A –The Sponsor is responsible to monitor the entrance to the room

N/A

Moderate Event

1 at the entrance to the room

High Risk/Major Event

2 + 1 for every additional 200 participants

1 per every entrance to the room

1 per every additional 200 participants

* The server requirement for ‘passive’ events may be waived at the discretion of the Facility Manager, Supervisor or Portfolio Manager, when an event has approximately 100 participants in attendance.

Rationale: The Alcohol and Gaming Commission of Ontario strongly recommends including alcohol training requirements in a MAP as a proactive strategy to reduce the probability of intoxication and associated liability. Under the Liquor Licence Act it is illegal for anyone to serve underage participants and/or persons to the point of intoxication, therefore, the Sponsor and bar servers are responsible for the safety and sobriety of their guests. The Sponsor and event workers need to understand their obligations under the Liquor Licence Act and how to effectively manage an event to mitigate their liability. The Smart Serve alcohol training program is an education tool to assist event workers to recognize and prevent intoxication, how to monitor consumption, how to deal with troublesome guests and how to meet their legal responsibilities. The following section provides additional helpful information regarding alcohol server training programs.

11.0 ALCOHOL SERVER TRAINING PROGRAMS

The City of Ottawa offers SMART SERVE training opportunities at the listed facilities on the days specified. SMART SERVE training takes approximately 2.5 hours. Training should be arranged FOUR (4) weeks before the event to ensure SMART SERVE certification is issued prior to the event. To schedule training, contact the facility at the telephone number indicated below.

Location

Day of Week

Time

Orleans Recreation Complex

1490 Youville Drive

Gloucester, Ontario

Telephone: 613-824-0819

Upon request

Heron Road Centre

1480 Heron Road

Ottawa, Ontario

Telephone: 613-247-4808

1^st Thursday of every month

7:00 p.m. to 9:30 p.m.

McNabb Recreation Complex

180 Percy Street

Ottawa, Ontario

Telephone: 613-564-1070

3^rd Tuesday of every month

7:00 p.m. to 9:30 p.m.

Ron Kolbus/Lakeside Centre

2805 Carling Avenue

Ottawa, Ontario

Telephone: 613-828-4313

The Ron Kolbus/Lakeside Centre is the designated site to offer the on-line Smart Serve Ontario training program.

Contact the Centre directly to register.

Smart Serve training is also available on-line. You will have 30 days to complete the course. The training includes a two-hour test with 25 multiple-choice questions. You receive your results immediately and if you were successful a certification card is mailed to your home. If you have questions or require information regarding the on-line course (and Smart Serve Training Kits) call Smart Serve Ontario, toll-free at 1-877-620-6082 or visit their website at www.smartserve.ca.

Smart Serve training is also provided by Algonquin College; call 613-727-4723 ext. 5226, for information. Other acceptable Alcohol Server Training certification programs include S.I.P. and TEAM. Contact Lansdowne Park Administration directly at 580-2429 for information regarding the TEAM alcohol server training program.

Rationale: Alcohol training courses cover topics such as recognizing and preventing intoxication, how to deal with troublesome guests and meeting legal responsibilities. Sponsors and event workers need to understand their obligations under the Liquor Licence Act and how to effectively manage an event to mitigate their liability.

12.0 SECURITY/ OPERATIONAL PLAN

The Sponsor, if determined necessary by the City, shall submit a security/operational plan when an event is classified as a high risk or major event. Such security/operational plan shall be approved by Police, Fire, Paramedics and the Liquor License Inspector and, at the discretion of the Police, Fire, Paramedics and the Liquor License Inspector, must be amended to conform to the City’s risk assessment of the event. All costs associated with the security/operational plan shall be borne by the Sponsor.

Rationale: High risk or major events require approval and input from the City, to include all Emergency Services, well in advance to ensure staff resources can be redeployed appropriately. A Security/Operational Plan is only required for high risk or major events.

13.0 IMPORTANT FACTS ABOUT ALCOHOL AND CONTROLLING CONSUMPTION

Non-alcohol beverages must be made readily available throughout the duration of the event and at a cost significantly lower than drinks containing alcohol.

Sponsors must ensure that a variety of low-alcohol ‘lite’ beverages are available. Low-alcohol beverages are the ‘smart choice’ to help control and prevent intoxication. They provide responsible patrons with an opportunity to consume less alcohol and avoid becoming intoxicated at an accelerated rate. For example, a patron consuming a regular beer at 5% alcohol would have to drink two ‘extra light’ beer at 2.5% alcohol to ingest the same amount of pure alcohol. ‘Lite’ beer at 4% alcohol represents a 20% reduction in pure alcohol intake than a regular beer.

The City supports the serving of a ‘standard drink’ as a measure to gauge alcohol consumption.

The Standard Drink

12 oz or 341 ml. of beer with 5% alcohol

5 oz or 142 ml. of wine with 12% alcohol

1 ½ oz or 43 ml. of spirits with 40% alcohol

Each of these standard drinks has 0.6 ounces or 17 ml. of pure alcohol that has similar effects on the body.

Many alcohol products contain a higher pure alcohol content than a ‘standard drink’. These products are considered to be ‘fortified’. Sponsors and servers are strongly discouraged from serving ‘fortified’ alcohol products and must be aware:

> beer products with more than 5% alcohol, wine products with more than 12% alcohol and spirits with more than

40% alcohol, are considered ‘fortified’ alcohol products.

> many coolers and beer products are ‘fortified’, check the pure alcohol content before serving.

>‘fortified’ products have a greater alcoholic content and patrons must be made aware these products will lead

to accelerated adverse alcohol effects on the body.

> you are responsible to closely monitor and limit the consumption of ‘fortified’ alcohol products by patrons.

Controls to limit consumption:

>If alcohol beverages tickets are sold, a maximum of five (5) tickets per person will be permitted at one time.

>The Sponsor shall allow the redemption of unused tickets for cash on demand at any time during the event.

>Sponsors are encouraged to limit the number of free drinks provided to guests during an ‘open bar’ event to two (2) drinks per person.

>That a maximum of two (2) drinks be sold/served to one person at any one time.

>Prohibit ‘last calls’ and announcements prior to the end of the event that advise patrons the bar is about to close, in order to control drink stocking within the last minutes of the event.

>Better quality premium drink brands encourage guests to sip and savour their drink rather than ordering multiple lesser-priced drinks.

>In order to reduce the risk of intoxication and the rate of consumption Sponsors must supply food sufficient to serve the persons attending the event. Serving food is one of the best ways to lower the risk of becoming intoxicated. Not only does food delay the absorption of alcohol into the blood, but it generally takes longer to drink while you are eating. Sponsors are strongly encouraged to offer food throughout the event, rather than just a buffet at midnight, to ensure your guests are not drinking on an empty stomach. Pizza slices, sandwiches, soups, vegetable dishes, hot dogs or hamburgers are considered substantial food types. Snacks such as chips, pretzels, and peanuts are not considered food and due to salt intake increase the rate of consumption.

Prior to the event, the Sponsor will be requested to provide the Facility Manager, Supervisor or Portfolio Manager, having operational jurisdiction over the facility, with a copy of the S.O.P. The Facility Manager, Supervisor or Portfolio Manager, having operational jurisdiction over the facility will review the S.O.P. to ensure the quantities are acceptable to the City and equal to the quantities listed on the S.O.P. for the number of participants declared to attend the event.

Rationale: Controls to limit consumption reduce the likelihood of intoxication and encourages guests to socialize throughout the evening without becoming intoxicated. Many of the above controls are contained in the Liquor Licence Act of Ontario.

14.0 INSURANCE

Minimum Third Party Liability Insurance required

Insurance

Endorsements required

Confirmation of Insurance

Passive Event

$1,000,000

Sponsors are strongly encouraged to advise their Insurance Broker that they will be serving/selling alcohol at an event away from their residence in order that their

* Personal Liability Home Owners or Tenants and Condominium Owners Liability can be extended.

For your protection, ask your Insurance Broker to endorse your Personal Liability Home Owners or Tenants and Condominium Owners Liability policy to include:

** Host Liquor Law Liability, or

*** Liquor Law Liability

The City may request a Certificate of Insurance, evidencing the coverage.

Moderate Event

$1,000,000

* Personal Liability Home Owners, Tenants or Condominium Owners Liability, or

Commercial General Liability, or

Special Events Liability

** Host Liquor Law Liability, or

*** Liquor Law Liability

Endorsement adding the City of Ottawa as an additional insured.

At the time of booking the event, the Sponsor is required to provide a Certificate of Insurance evidencing the coverage.

High Risk/Major Event

$2,000,000.

Commercial General Liability, or

Special Events Liability

** Host Liquor Law Liability, or

*** Liquor Law Liability

Endorsement adding the City of Ottawa as an additional insured.

At the time of booking the event, the Sponsor is required to provide a Certificate of Insurance evidencing the coverage.

* It should be noted Personal Liability Home Owners, Tenants or Condominium Owners Liability insurance

coverage provides protection to the sponsor only.

** A Host Liquor Law Liability endorsement is required if alcohol is not sold.

*** A Liquor Law Liability endorsement is required if alcohol is sold.

How to Obtain Insurance Coverage

Contact your Insurance Broker to discuss your insurance options. For the information of Sponsors, the City of Ottawa administers a Special Events Liability insurance program with a $1,000,000 limit that can be purchased by Sponsors hosting a not-for-profit event taking place ‘inside” City owned premises.

PAL provides a Special Events Party Alcohol Liability insurance program that can be purchased by Sponsors for events taking place ‘inside’ City owned premises or ‘outdoors’ in an open space. Ask the City representative responsible for the premises where your event will be held regarding these insurance programs.

Rationale: Case law indicates that courts are sympathetic towards the injured plaintiff. The City of Ottawa can be held jointly liable and could end up paying the predominant share of an award to a plaintiff should the Sponsor be uninsured. The requirement for insurance may also discourage potential contentious groups from sponsoring an event and will encourage reliable groups to sponsor events.

The insurance requirements contained in the MAP are less restrictive than the requirements contained in former MAP’s. A Sponsor’s Home Owners’ Liability insurance to a limit of $1,000,000 is an acceptable form of coverage when 300 persons are in attendance at an event. Major events with more than 300 persons require Special Events or Commercial General Liability insurance coverage to a limit of $2,000,000. Generally major events are sponsored by a Community Group, business or recognized organization. These Sponsors commonly have their own insurance coverage or they can obtain coverage from an insurance broker.

15.0 ALCOHOL MARKETING PRACTICES

Marketing practices, which encourage increased or immoderate consumption, such as oversized drinks, double shots of spirits, drinking contests, liquor raffles and volume discounts, are not permitted. No alcohol advertising is permitted on City premises frequented by youth without the approval of the Director having operational jurisdiction over the premises. The provision of free alcohol for marketing promotion purposes must be approved by the Director.

Rationale: Alcohol marketing practices often encourage and promote the immoderate consumption of alcohol. Promotion of alcoholic products is inconsistent with the City’s desire to provide a positive example to participants using City owned premises.

16.0 EVENT ADVERTISING

A Sponsor shall not publicly advertise liquor or the availability of liquor without the prior written approval of the City.

Rationale: This control communicates the requirement to obtain City approval to ensure the City is aware that an event is being advertised.

17.0 SAFE TRANSPORTATION

The Sponsor shall be responsible for promoting safe transportation options for all drinking participants at the event. These safe transportation options may include:

The requirement to have a designated driver strategy. Your strategy should include information such as the names of the person(s) that will use a personal vehicle to drive impaired participants to a place of safety.
The promotion of taxis, buses, or other forms of alternate transportation; and/or,
Call a friend, relative, or taxi to assist intoxicated drivers; and/or,
if necessary, call police, warn or apprehend the impaired driver.

If an uncontrollable situation develops in relation to intoxicated patrons driving their/others vehicles, the Sponsor, or if present an approved City representative, shall call the Police and request that the intoxicated patrons be apprehended to ensure they do not drive vehicles while intoxicated.

The provision of a taxi service alone is not a substitute for a safe transportation driver strategy. Sponsors must ensure other forms of transportation are also available. If a taxi service is required the cost to provide such service shall be the responsibility of the Sponsor. At premises where deposits are mandatory, if required, staff may apply the Sponsor's deposit to pay for this service.

The Sponsor must remain on the premises until all the patrons have left the premises by a safe and satisfactory means of transportation.

Rationale: The greatest risk of injury and liability arises when an impaired driver leaves an event intoxicated. Sponsors are responsible for the safety and sobriety of their guests and must have a safe drivers strategy in place before the event to reduce the risk of drinking and driving.

Over the last 10 years in Canada, one person has died every 4 hours as a result of drinking and driving a vehicle. In 2002 a total of 1,075 impaired driving charges were laid in Ottawa. It is for these reasons, and liability and health reasons, that the City of Ottawa must adopt a MAP aimed at controlling and reducing the risk of intoxication.

18.0 CONTROLS

The Sponsor, or acceptable designate, shall sign and have witnessed the document attached to this Policy as Appendix ‘C’ to verify that they have received, read, understand and will strictly observe and ensure compliance with these controls and policy regulations.

These controls shall include:

a. Prior to obtaining a S.O.P. from the Alcohol and Gaming Commission of Ontario, the Sponsor shall confirm with a City representative that the premises are available for rental on the date required.

b. The event Sponsor must obtain an S.O.P./Catering Endorsement from the Alcohol and Gaming Commission of Ontario and must show proof of this to a City representative prior to the event. Failure to provide this documentation will result in the Sponsor not being permitted to serve alcohol at the event.

c. The Sponsor must display the S.O.P./Licence/Catering Endorsement and levy receipts in a conspicuous location within the immediate area where the alcohol is to be sold or distributed.

d. All alcohol permitted on the site must be purchased or approved under the S.O.P. application.

e. Acceptable forms of identification, which include a photo, are: a BYID card issued by the LCBO; Driver's licence; Canadian Armed Forces I.D. card; Canadian Citizenship Card, or a Canadian passport. Such identification shall be inspected before admitting and serving a person, apparently under the age of 19.

f. The Sponsor or designate, must attend the event for the entire duration, including the post event clean up, and be responsible for making decisions regarding the operation of the event and safe transportation.

g. The Sponsor, or designate and event workers shall remain sober during the entire event.

h. The Sponsor shall permit City representatives to enter the event at all times.

i. The event Sponsor, and staff if present, must ensure the physical setting is safe for drinkers and non-drinkers. All exits must be kept clear of obstruction.

j. Should the event Sponsor or staff become aware of a situation that could lead to injury or property damage they must take immediate and decisive action to prevent patrons from engaging in activities or conduct that is drunkenness or riotous, quarrelsome, violent or disorderly which could harm themselves or others, or could result in property damage.

k. The event Sponsor will be available upon request to event workers who require assistance in managing a person who is refused a sale or becomes unmanageable.

l. The Sponsor shall ensure liquor that is sold or served on the premises is not removed from the premises by a person attending the event.

m. All bottles must be retained within the licensed area. All beverages must be served in unbreakable cups except for formal dinners and catered events and events held in a restaurant.

n. The serving of alcohol will cease no later than the hour specified on the S.O.P., Catering Endorsement or Licence.

o. The Sponsor shall conceal or remove all evidence of the service and consumption of liquor within forty-five (45) minutes after the end of the period during which liquor may be sold or served under the permit. (When the bar set up is permanent, as required by Alcohol and Gaming Commission of Ontario regulations, patrons must be cleared from the room within 45 minutes of closing.

p. The Sponsor must comply with the regulations of the Liquor Licence Act, to abide by the City of Ottawa Municipal Alcohol Policy, Standards, Policies and Procedures, General Terms and Conditions of the Rental Agreement, City By-laws including but not limited to the Smoking By-law and Noise By-law and Federal, Provincial and Municipal laws that apply to the use of the premises and holding of the event.

q. A City representative, the Sponsor or an event worker who has reason to believe that the presence of a person on the premises is undesirable may request the person to leave or forbid the person to enter the premises. The Sponsor shall not permit persons to enter the premises who are or appear intoxicated, are known troublemakers or individuals who could cause overcrowding.

r. If drunkenness, riotous, quarrelsome, violent or disorderly conduct could lead to an uncontrolled situation and the troublemaker refuses to leave, the Sponsor, designate, event worker or City staff will:

> first ask the person to leave

> if the individual refuses to leave, call the Police

Rationale: Sponsors have a ‘duty to control’ and protect participants from foreseeable harm to themselves and others. Sponsors and the operator/owner of the premises are jointly responsible for ensuring the premises meet health and safety requirements. The Sponsor, operator/owner could be sued for failing to ensure the premises are safe for sober and intoxicated guests. Most of the above controls are required in the Liquor Licence Act of Ontario.

19.0 REVOKING A PERMIT .

The City reserves the right to revoke a permit to hold an event or disallow the serving of alcohol at an event on City premises without notice:

when the sponsor does not comply with the terms and conditions of the MAP or fails to perform or fails to conduct its activities in a manner acceptable to the City.
if the City becomes aware of an individual or group that espouses or promotes views, ideas or presentations which are likely to promote discrimination, contempt or hatred to any person on the basis of race, national or ethnic origin, colour, religion, age, sex, marital status, sexual preference, or disability, gratuitous sex and violence or denigration of the human condition.

Rationale: This control empowers the City to revoke a permit under unfavourable conditions that have been clearly communicated to a Sponsor.

20.0 FAILURE TO COMPLY

A Facility Manager, Supervisor or Portfolio Manager has the authority to demand correction and/or to shut down an event on behalf of the City of Ottawa. Sponsors, individuals and groups who fail to comply with any portion of the MAP will be subject to the following consequences.

(i) loss of their entire, or a portion, of their deposit, and/or

(ii) suspension, for a specific period, from booking City premises

(iii) such other action, including long term or indefinite suspension of future rental privileges, as may be determined by the Director (and/or designate) of the Branch having operational jurisdiction over the premises.

(iv) deposit amounts can be increased at the discretion of the City when prior infractions occurred that resulted in substantial property damage costs.

Sponsors, individuals and groups must meet personally with the Facility Manager, Supervisor or Portfolio Manager to discuss ways to ensure that all rules will be followed in the future in order that a similar incident does not occur.

a. The City will report any unresolved infractions of this policy to authorities, including the Alcohol and Gaming Commission of Ontario, whenever they believe such action is required.

When individuals are found to be consuming alcohol in restricted areas without obtaining a S.O.P./Licence/Catering Endorsement, staff will report the infraction to the booking authority having operational jurisdiction over the premises and, if necessary, will call the Police. Known violators will receive a letter advising them of the permit revoking consequences for failure to comply with the MAP.

Rationale: When the ramifications of not adhering to the controls are communicated to the Sponsor the probability of a violation are dramatically reduced.

21.0 ENFORCEMENT

Random monitoring of events were alcohol is served may be conducted by a designate appointed by the

Director of the Branch having operational jurisdiction over the premises.

When City staff become aware of a Policy infraction, such violation shall be immediately documented and reported to the staff person having operational jurisdiction over the premises and brought to the attention of the Sponsor with a request to rectify the situation.

Staff, should not attempt to rectify a violation that could lead to a confrontation resulting in personal injury or property damage. In such cases, the police shall be alerted.

Rationale: Staff requires authority to rectify a violation and to control a situation to ensure injury does not occur.

22.0 POLICY MONITORING

The Risk Management Account Manager is responsible to monitor the MAP for required amendments to reflect legislated changes, etc. and will meet with the MAP Review Team to discuss such relevant matters on an as-needed basis.

23. POLICY DEVIATIONS AND AMENDMENTS

The Risk Management Account Manager, in consultation with the Director (or delegate) of the Branch having operational jurisdiction over the premises, shall have authority to approve minor deviations to the MAP, based on technical grounds, on an event-by-event basis.
Authority to approve permanent minor amendments to the MAP is delegated to the MAP Review Team.

· Major amendments to the MAP will be recommended to City Council for consideration.

· Authority to waive or revise various other minor deviations, which are noted within the MAP document, is granted to the Director (or delegate) of the Branch having operational jurisdiction over the premises, Facility Managers, Supervisors or Portfolio Managers.

24.0 PLANNING GUIDE, ACKNOWLEDGEMENT STATEMENT AND CONTACTS LIST

Guideline documents summarizing the MAP requirements, attached as Appendix ‘C’, will be provided to Sponsors who apply to hold an event on City premises. Sponsors must complete, sign and return the ‘Acknowledgement Statement’, which forms part of Appendix ‘C’, to the City prior to holding the event.

A current list identifying staff contacts for emergency and essential services will be the responsibility of and maintained by the department having operational jurisdiction over the premises. A list identifying Alcohol and Gaming Commission of Ontario representatives will be maintained by the Risk Management Account Manger and provided to Facility Managers as a quick reference guide.

Rationale: The City of Ottawa’s MAP has taken a progressive and important step to prevent negative alcohol related situations. The consolidated MAP Guideline, to be provided to sponsors, supports these efforts and provides the sponsor with an effective tool to manage and promote responsible alcohol consumption. Prior to the event, sponsors will be required to read and acknowledge receipt and understanding of the Guideline; this requirement will significantly reduce the City’s liability.

25.0 INDEMNIFICATION

The Sponsor shall indemnify and save harmless the City of Ottawa from any and all claims, demands, causes of action, losses, costs or damages that the City of Ottawa may suffer, incur or be liable for, resulting from the Sponsors’, event workers’ and agents’ performance, actions and negligent acts or omissions in connection with the holding of an event involving the serving of alcohol on City premises.

Rationale: Indemnification is an effective tool to mitigate the City’s risk and transfer liability to the sponsor. The sponsor is the individual that has control over the event and must assume responsibility for their negligence and actions and for their event workers’ and agents’.

Acceptable/Unacceptable Premises to Serve Alcohol Appendix 'B'

*TYPE*	*FORMER*	*FACILITY*	*ADDRESS*	*ACCEPTABLE LOCATIONS*	*NOTES ON UNACCEPTABLE LOCATIONS*
*Revised 10/04*
PARK	GLOU	8th Line Park	8th Line	Within defined partitioned areas
CC	OT	Albion-Heatherington C.C.	1560 Hearherington Road	Main Hall, Room No. 1
PARK	CU	Alcide Trudeau Vars Centennial Park	5715 Rockdale Road	Ball Diamond Area, Outdoor Rink Area
CC	OT	Alexander C.C.	960 Silver Street	Main Hall
PARK	GOUL	Alexander Grove Park	Stittsville	Within defined partitioned areas
CC	RID	Alfred Taylor Rec. Facilities	2300 Community Way	Outdoors within defined partitioned areas, Hall
PARK	NE	Andrew Haydon	Carling Ave.	Within defined partitioned areas
PARK	OSG	Andy Shields Park in Greely	1448 Meadow Drive	Within defined partitioned areas
CC	NE	Arlington Community Building	50 Bellman Drive	Meeting Hall Areas, Outdoors within defined partitioned areas
GALLERY	OT	Arts Court	2 Daly Avenue	Theatre/Studio, Library, Main Foyer, Theatre Lobby, Court Room, SAW, Le Groupe, General Reception Area, Tenant Spaces, Outdoors within defined partitioned areas
CC	NE	Bayshore Community Building	175 Woodridge Crescent	Meeting Hall Areas, Outdoors within defined partitioned areas
CC	GLOU	Beacon Hill North C.C. - Pos	2130 Radford Court	Main Hall
CC	CU	Bearbrook Community Centre	109 Larch Crescent	Main Hall, Outdoors within defined partitioned areas
PARK	GLOU	Bearbrooke Park	2679 Innes Road	Fenced grass area
TC	KAN	Beaufort Tennis Club	Oriole/Castlefrank Road	Tennis courts within defined partitioned areas, Clubhouse meeting areas
CC/TC	KAN	Beaverbrook Community Centre	2 Beaverbrook Road	Tennis courts within defined partitioned areas, Clubhouse meeting areas
PARK	KAN	Beaverbrook Park	2500 Campeau Drive	Within defined partitioned areas
CC	OT	Bellevue Manor Community Centre	1520 Caldwell Avenue	Lounge, Meeting Room
ARENA	OT	Belltown Dome Arena	2915 Haughton Avenue	Rink Surfaces when no ice, 2nd Floor Lounge
PARK	NE	Bell NCC Park	50 Cassidy Road	Within defined partitioned areas
VP	NE	Ben Franklin Client Service Centre	101 Centrepointe Drive	Theatre Foyer, Green Room, Atrium, Atrium Gallery
ARENA	VAN	Bernard Grandmaitre Arena (Vanier Arena)	309 McArthur Avenue	Concrete floor space only, Community Hall
MUS	OT	Billings Estate Museum	2100 Cabot	Outdoors within defined partitioned areas	All interior areas
ARENA	GLOU	Blackburn Arena	200 Glen Park Road	Rink Surfaces when no ice, Lobby Area
PARK	GLOU	Blackburn Park	200 Glen Park Road	Within defined partitioned areas
ARENA	OT	Brewer Arena	151 Brewer Way	Rink Surfaces when no ice
PARK	OT	Brewer Park	200 Brewer Way	Within defined partitioned areas
CC		Bridlewood Community Centre	62 Bluegrass Drive	Main Hall, Kitchen, Tennis courts within defined partitioned areas, Clubhouse, Meeting areas
PARK	OT	Bridlewood Core	Bridgestone Drive	Within defined partitioned areas
PARK	OT	Britannia Park	2805 Carling Avenue	Within defined partitioned areas
VP	OT	Britannia Yaht Club	2777 Cassels	Upper and lower lounge, Upper veranda and lower patio. - Licensed
VP	OT	ByWard Market Building- Heritage	55 ByWard	Second floor mezzaine, ByWard Café and patio, Moulin de'Province Café and patio
VP	OT	ByWard Parking Gar - LaPointe's Fish	55 York Street	Restaurant and outdoor patio - Licensed
CC	OT	Canterbury Arena (Brian Kilrea)	2185 Arch Street	Rink Surfaces when no ice
CC	OT	Canterbury Community Centre	2185 Arch Street	Gymnasium, Main Hall, Multi-Purpose Rooms 1 & 2
CC	OT	Carleton Heights Community Centre	1665 Apeldoorn Avenue	Main Hall, Community Room
VP	NE	Carleton Lodge	Highway 16	Pub Area and Tuck Shop
PARK	NE	Carl Faulkner Ball diamond	Lytle Park	Within defined partitioned areas
CC	OT	Carlington Community Centre	1520 Caldwell Avenue	Gymnasium
PARK	OT	Carlington Park	937 Clyde Ave.	Within defined partioned areas
CC	GLOU	Carlsbad Springs Com. Centre	5079 Ninth Line Road	Main Hall
CC	WC	Carp Memorial Hall	3739 Carp Road	Kiwanis Hall
CC	RID	Carsonby Community Centre (Harry Craig)	6047 Regional Road 73	Outdoors within defined partitioned areas, Hall
CC	GOUL	Cavanagh Community Centre	8930 Flewellyn Road	Hall
PARK	RID	Centennial Park Manotick	5572 Doctor Leach Drive	Within defined partioned areas
PARK	NE	Centrepointe Park	101 Centrepointe Drive	Within defined partioned areas
CC	VAN	Centre Richelieu-Vanier	300 des Peres Blancs Avenue	Salle d’accueil Edgar Viau, Balcony, Kiwanis Hall, Terrace within defined partitioned areas
LTC	OT	Champlain Lodge	275 Pierrier Street	Dinning rooms (5) and coffee shop
FH	OT	Champlain Seasonal Centre	140 Carleton Avenue	Main Hall
CC	NE	Charlie Conacher Community Bldg	30 Wessex Road	Meeting Hall Areas, Outdoor within defined partitioned areas
SC	OT	Churchill Seniors Recreational Centre	345 Richmond Road	Main Hall
ADM	RE	City Hall	110 Laurier	Councillors’ Lounge, Festival Plaza, Activity Space-Heritage Building, Rotunda (Commons and Citizens' Arcade)
CC	WC	Constance & Buckhams Bay C.C.	262 Len Purcell Street	Hall, Meeting Rooms, Outdoors within defined partitioned areas - Licensed
CC	WC	Corkery Community Centre	3347 Old Almonte Road	Hall, Outdoors within defined partioned areas
CC	NE	Craig Henry Community Building	135 Craig Henry Drive	Meeting Hall Areas
MUS	CU	Cumberland Museum	2490 Queen Street	All area except Community Hall and outdoors within defined partitioned areas
CC	GLOU	Cyrville Community Centre	4355 Halmont Drive	Lobby, Main Hall, Painting Room, Meeting Rooms #1 & #2
CC	OT	Dalhousie Community Centre	755 Somerset Street	Multi-Purpose Room (3rd Floor)	Library, Room 24, Room 21, Games Room & Group Room
CC	OT	Dempsey Community Centre	1895 Russell Road	Room 1	Gymnasium
ADM	RE	Denis Coolican Building	495 Richmond Road	Cafeteria (7^th Floor), Training Room
VP	NE	Dick Bell Sailing Club-Operated by Nepean Sailing Club	3259 Carling Avenue	Members lounge and East Room - Licensed
VP	OT	Dovercourt Community Centre	411 Dovercourt Avenue	Assembly Hall, Boardroom, Lobby	Swimming Pool Area
CC	WC	Dunrobin Community Centre	1131 Thomas Dolan Parkway	Hall, Outdoors within defined partioned areas
ARENA	GLOU	Earl Armstrong Arena	2020 Ogilvie Road	Rink Surfaces when no ice, Gloucester Senior Adults Centre (leased), Crush Space
FF	GLOU	Fire Station	3080 Innis Road	Upstairs Meeting Room, Downstairs Training Room
TC	OT	Elmdale Tennis Club	40 Reid Ave.	Tennis courts within defined partitioned areas, Clubhouse meeting areas
CC	KAN	Eva James Community Centre	65 Stonehaven Drive	Main Hall, Gym, 2 Rooms
PARK	GLOU	Fallingbrook Community Park	679 Deancourt Crescent	Within defined partioned areas, Ball Diamond Area
PARK	GLOU	Fallingbrook South Park	998 Valin Road	Within defined partioned areas
CC	WC	Fitzroy Harbour Com. Centre	100 Victoria Street	Hall, Outdoors within defined partioned areas - Licensed
CC	OT	Foster Farm Community Centre	1065 Ramsey Crescent	Gym, Activity Rooms 1 & 2	Board Room & Pool Room
ARENA	GLOU	Fred Barrett Arena	3280 Leitrim Road	Rink Surfaces when no ice, Leitrim Hall
VP/REST	OT	Friday's Roast Beef House	150 Elgin Street	Restaurant and lounge - Licensed
CC	GOUL	Fringewood Community Centre	14 Fringewood Drive	Hall
CC	WC	Galetta Recreation Centre	119 Darwin Streeet	Upper Hall, Downstair Room, Outdoor within defined partioned areas
PARK	CU	Gardenway Park	Gardenway Drive	Outdoor rink Area, Ball Diamond Area, Tennis Court
CC	NE	General Burns Community Building	86 Argue Drive	Meeting Hall Areas, Outdoors within defined partitioned areas
CC	OT	Glebe Community Centre	690-00692 Lyon Street	Main Hall, Meeting Room, Multipurpose room
CC/TC	KAN	Glen Cairn Community Centre	186 Morrena Road	Gymnasium, kitchen, Upper hall, Tennis Courts & Clubhouse, Upper Hall
CC	GLOU	Gloucester South Com. Serv. Centre	4550 Bank Street	Gloucester South Senior Centre including Kitchen Area (leased), Lobby Area, Museum (evening & weekends)
CC	OSG	Greely Community Centre	1448 Meadow Drive	Meeting Rooms, Community Halls
CC	OT	Greenboro Community Centre	363 Lorry Greenberg Drive	Multipurpose Room, Gym	Studio, Mtg Room #2, Lounge
FH	OT	Greenboro Pavilion	14 Tapiola Crescent	Main Room
TC	OT	Greenview Tennis Club	300 Greenview Road	Tennis courts within defined partitioned areas, Clubhouse meeting areas
		Operated by Four Courts Ltd.
PARK	OT	Hamilton Yards/Minto Park	1701 Woodroffe Ave.	Within defined partioned areas
PARK	OT	Hampton Park	645 Parview Road	Within defined partioned areas
CC	NE	Heritage Community Building	6160 Orleans Blvd.	Meeting Hall Areas, Outdoors within defined partitioned areas
PARK	GLOU	Heritage Park	6160 Orleans Blvd.	Within defined partitioned areas
MU	OT	Heron Rd Multi-Service Centre	1480 Heron Road	Gym, Kitchen, Seniors Lounge	Heron Room
CC	OT	Hintonburg Community Centre	1064 Wellington Street	Wellington & Champlain Rooms, Gymnasium - Scott 1 & 2	Laroche Room, Laurel Room
PARK	GLOU	Hornets Nest Park	Beaverbrooke Road	Within defined partitioned areas
VP	OT	Hunt Club/Riverside C.C.	3320 Paul Anka Drive	2 Gymnasiums, Games Room, Dance Studio, Meeting Room, Arts & Craft Room
CC	WC	Huntley Community Centre	108 Juanita Road	Meeting Hall and Outdoors within defined partitioned area
CC	WC	Huntley Community Mess Hall	2240 Craig Side Road	Main Hall, Meeting Rooms and Outdoors within defined partitioned areas - Licensed
CC	NE	Inverness Community Building	76 Inverness Avenue	Meeting Hall Areas, Outdoors within defined partitioned area
LTC	OT	Island Lodge	100 Island Lodge Road	Pub Area and Dining Room
ARENA	OT	J. Alphonse Dulude Arena	941 Clyde Avenue	Rink Surfaces when no ice, Hall, Patio, Meeting Room
ARENA	GLOU	J.B. Potvin Arena	513 Shefield Road	Rink Surfaces when no ice, Lobby Area
ARENA	KAN	Jack Charron Arena	10 McKitrick Drive	Kanata Sports Club, Rink Surfaces when no ice - Licensed
MU	OT	Jack Purcell Recreation Complex	320 Jack Purcell Lane	Rooms 202, 203, 101 and 102, Community Garden	Gym (at Elgin Street Public School), Swimming Pool Area
MU	OT	Jim Durrell Recreation Centre	1265 Walkley Road	Ellwood Hall and Kitchen, Bill Thompson Board Room, Front Lobby, Rink Surfaces when no ice	Administration Room
CC	NE	Jockvale Community Building	3131 Jockvale Road	Meeting Hall Areas, Outdoors within defined partitioned areas
CC/TC	KAN	John G Mlacak/McNeil Halls	2500 Campeau Drive	Halls A, B, C & D, Lounge, Kanata Gallery, Kitchen & Bar Areas, Tennis Courts & Clubhouse, Program Rooms, Rink Surfaces when no ice, Outdoors within defined partitioned areas
HER	KAN	Kanata Historical Bldg (Heritage), S.S. #1 C.S.	400 Goldridge Dr.	Main Hall, Outdoors within defined partitioned areas
MU	KAN	Kanata Leisure Centre	70 Aird Place	Halls A & B, Foyer and Kitchen	Swimming Pool Area
MU	KAN	Kanata Recreation Complex	100 Walter Baker Place	Upper Hall – North East, Main Concourse, Patio, Rink Surfaces when no ice, Basement Restaurant - Licensed	Swimming Pool Area
CC	RID	Kars Community Centre	1604 Wellington Street	Outdoors within defined partitioned areas, Hall
PARK	RID	Kars Park	Wellington Street	Within defined partitioned areas
CC	KAN	Katimavik Community Centre	64 Chimo Drive	Main Hall, Outdoors within defined partitioned areas
CC	OSG	Kenmore Community Hall	3242 York Corners	Hall, outdoors within defined partitioned areas
VP	WC	Kinburn Client Service Centre	5670 Carp Road	Old Council Chambers, Committee Room, Entrance Foyer and outdoors within defined partitioned areas
CC	WC	Kinburn Community Centre	3045 Kinburn Side Road	Two Halls, Meeting Room, Outdoors within defined partitioned areas - Licensed
PARK	WC	Kinburn Park	3045 Kinburn Side Road	Within defined partitioned areas
PARK	CU	Kinsella	1610 Pestwick Drive	Outdoor Rink Area, Ball Diamond Area, Tennis Court, Fieldhouse
PARK	OT	Lansdowne Park	1015 Bank Street	Within defined partitioned areas
VP	OT	Lansdowne Complex	1015 Bank Street	Civic Centre-Salons A,B,C, Assembly Hall, Boardroom, Conference Room, Arena Concourse, Corporate Boxes, Sunken Garden, Aberdeen Pavilion, Coliseum Building, North Stadium Upper and Lower Concourse, Designated Tiered Seating Areas - Licensed
CC	NE	Larkin House Community Building	76 Larkin Drive	Meeting Hall Areas
PARK	NE	Larkin Park	76 Larkin Drive	Within defined partitioned areas
FH	OT	Laroche Seasonal Centre	52 Bayview Road	Main Hall
PARK	GLOU	Leitrim	4561 Bank Street	Within defined partitioned areas
CC	OT	Lindenlea Community Centre	15 Rockcliffe Way	Main Hall, Back Yard/Parking Area
CC	NE	Lynwood Community Building	7 Sycamore Drive	Meeting Hall Areas, Outdoors within defined partitioned areas
PARK	KAN	Lytle Park	10 Beaverbrook Road	Within defined partitioned areas
CC	NE	Maki House Community Building	19 Leeming Drive	Meeting Hall Areas, Outdoors within defined partitioned areas
FH	OT	Manor Park Seasonal Centre	100 Thornwood Road	Main Foyer, Meeting Rooms, Outdoors within defined partitioned areas
CC	NE	Manotick Community Centre & Arena	5572 Doctor Leach Drive	Rink Surfaces when no ice, Meeting Rooms, Community Hall, outdoor in defined partitioned area.
CC	NE	Manordale Community Building	68 Knoxdale Road	Meeting Hall Areas, Outdoors within defined partitioned areas
CC/TC	KAN	March Central Com. Centre	1030 Riddell Drive	Kitchen & Bar Areas, Main Hall, Tennis Courts & Clubhouse, Outdoors within defined partitioned areas
CC	RID	Marlborough Community Centre	3048 Pierce Road	Outdoors within defined partitioned areas, Hall
PARK	OT	McCarthy Park	3320 Paul Anka Drive	Within defined partitioned areas
CC	OT	McNabb Community Centre	180 Percy Street	Boardroom, Dance Studio, Community Room, Craft Studio, Rink Surfaces when no ice, Assembly Hall, Preschool Room	Computer Lab, Gymnasium
CC	OSG	Metcalfe Community Centre	2785 Albert Street	Hall
CC	OT	Michele Heights Community Centre	2955 Michele Drive	Gymnasium	Meeting Room
PARK	CU	Millennium Park	2135 Trim Road	Within defined partitioned areas
PARK	OT	Mooney's Bay Park	2960 Riverside Drive	Within defined partitioned areas
CC	GOUL	Munster Community Centre	58 Dogwood Drive	Hall
CC	CU	Navan Memorial Arena & C.C.	1295 Colonial Road	Rink Surfaces when no ice, Main Hall, Outdoors within defined partitioned areas	Meeting Room
PARK	NE	Nepean Equestrian park	401 Corkstown Road	Within defined partitioned areas
MUS	NE	Nepean Museum	16 Rowley Avenue	Community Rooms	Museum and Storage Areas
MU	NE	Nepean Sportsplex	1701 Woodroffe Avenue	Public Meeting Halls, Rink Surfaces when no ice, Front Foyer - Gallery Area, Pool Classroom, Water Safety Room, Heritage Room - Seniors Centre, Nepean Visual Arts Centre (Studio Gallery, Studio 1 and 2), Lawn Bowls, Outdoors within defined partitioned areas, Pavilion, Minto Field SW corner only, Richmond Room and restaurant(s) - Licensed	Swimming Pool Area, Lawn Bowls Surface, Sports Medicine Centre, Athletic Centre, NVAC Studios
MU	NE	Nepean Creative Arts Centre	35 Stafford Road	Stafford Studios (Unit 1) Theatre Studios (Units 2 and 4) Rehearsal Studio (Units 5 and 6), NFAL Exhibition Space and Dance Studio (Unit 11)
CC	RID	North Gower Bowling Alley	6548 Fourth Line Road	Outdoors within defined partitioned areas, Hall
VP	RID	North Gower Client Service Centre	2155 Roger Stevens Drive	Council Chambers
PARK	GLOU	Notre Dame des Champs	3659 Navan Road	Within defined partitioned areas
ADM	KAN	Old Kanata City Hall	580 Terry Fox	Leased Office Space, Foyer, Public Meeting Rooms (4th Floor), Outdoors within defined partitioned areas
CC	OT	Old Town Hall	61 Main Street	Main Floor Multi-Purpose Room, Second Floor Main Hall	Veranda's and backyard
CC	KAN	Old Town Hall	821 March Road	Hall/Lobby, Kitchen & Bar areas, Outdoors within defined partitioned areas
VP	CU	Orleans Client Service Centre	255 Centrum Blvd.	Meeting Rooms 305 & 306, Art Galleries - 1st and 2nd Floor, Staff Room
MU	GLOU	Orleans Rec. Complex	1490 Youville Drive	Halls A, C & D; Court Lounge Area, Conference Room, Visual Art Centre of Orleans, Rink Surfaces when no ice	Swimming Pool Area
CC	OSG	Osgoode Centennial Com. Centre	5660 Main Street	Fred Alexander Room, Rink Surfaces when no ice
CC	OSG	Osgoode Client Service Centre	8243 Victoria Street	Council Chambers, Board Room, Seminar Room
PARK	OSG	Osgoode Park	5660 Main Street	Within defined partitioned areas
VP	OT	Ottawa Rowing Club-241-1120	10 Lady Grey Drive	Closed for the season, to be determined in the Spring.
CC	OT	Ottawa South Community Centre	260 Sunnyside Avenue	Main Hall
VP	OT	Ottawa Stadium-Operated by the Ottawa Lynx Club	300 Coventry Road	Restaurant, Corporate Boxes, Second Level Tiered Seating, Concourse Area, Centre Section and Picnic Area - Licensed
CC	OT	Overbrook Community Centre	33 Quill Street	Main Hall, Meeting Room, South Side Patio, Studio
LTC	NE	Peter D. Clarke Long Term Care Centre	7 Meridian Place	Dining room
PARK	GLOU	Petrie Island Park	773 Trim Road	Within defined partitioned areas
CC	GLOU	Pierre Rocque Community Centre	1070 St Pierre Street	Main Hall
PARK	GLOU	Pierre Rocque Park	1070 St. Pierre Street	Within defined partitioned areas
MU	OT	Pinecrest Recreation Complex	2240 Torquay Avenue	Desclouds & McDougall Halls, Rink Surfaces when no ice, Junior "B" Lounge	Swimming Pool Area
HER	KAN	Pinhey's Point Manor House	207 Pinhey Point Road	Manor House
PARK	KAN	Pinhey's Point Park	207 Pinhey Point Road	Within defined partitioned areas
VP	GLOU	Pineview Golf Course	1471 Blair Road	Cedar lounge, Banquet Halls, Snack Bar/Pub, Boardrooms, Lobby, Patio and Mobile Cart Service - Licensed
PARK	GOUL	Potvin Park	513 Shefield Road	Within defined partitioned areas
CC	GOUL	Pretty Street Com. Centre	2 Pretty Street	Hall
PARK	KAN	Pumphouse Park	170 Castefrank	Within defined partitioned areas
CC	NE	Qualicum-Graham C.C.	25 Esquimult Avenue	Main Hall
CC	CU	Queenswood Heights C.C.	1485 Duford Street	Main Hall, Meeting Room 5
PARK	CU	Queenswood Heights Park	1485 Duford Street	Within defined partitioned areas
PARK	CU	Queenswood Ridge	Prestwick Drive	Outdoor Rink Area, Ball Diamond Area
VP	CU	Ray Friel Centre	1585 Tenth Line Road	Rink Surfaces when no ice, Meetin Rooms 1 & 2, Community Rooms A & B, Outdoors within defined partitioned areas
PARK	GOUL	Richmond Lions Park	3300 Huntley Road	Within defined partitioned areas
ARENA	GOUL	Richmond Memorial Arena	6095 Perth Street	Rink Surfaces when no ice
CC	GOUL	Richmond Memorial Community C.	6095 Perth Street	Upstairs Hall
CLUB	OT	Rideau Canoe Club - 225-5546	804 Hog's Back Road	Closed for the season, to be determined in the Spring.
PARK	VANIER	Riverain Park	400 North River Road	Within defined partitioned areas
CC	CU	RJ Kennedy Memorial Arena & C.C.	1115 Dunning Road	Rink Surfaces when no ice, Main Hall 1 & 2, Outdoors within defined partitioned areas
CC	ROC	Rockcliffe Park Community Hall	380 Springfield	Community Hall
PARK	ROC	Rockcliffe Park Jubilee Gardens	380 Springfield Drive	Within defined partitioned areas
CC	OT	Ron Kolbus/Lakeside Centre	2805 Carling Avenue	Main Hall, Foyer/Atrium Area, Enclosed Patio Area, Garden Room, Bistro Patio, Beach Room
CC	KAN	Ron Maslin Playhouse	1 Ron Maslin Way	Lobby
CC	OT	Routhier Community Centre	172 Guigues Avenue	Lounge/Studio
CC	CU	Roy G. Hobbes Community Centre	109 Larch Crescent	Main Room Upstairs
PARK	CU	Roy G. Hobbs Park	109 Larch Crescent	Within defined partitioned areas
ARENA	OT	Sandy Hill Arena	60 Mann Avenue	Rink Surfaces when no ice, Jr. "B" Room, Meeting Room
CC	OT	Sandy Hill Community Centre	250 Somerset Street	Main Hall, Conference Room, Games Room, Board Room, Patio/Preschool Room
CC	CU	Sarsfield Community Centre	3585 Sarsfield Road	Main Hall, Outdoors within defined partitioned areas
CC	GLOU	Sawmill Creek Pool & C. C.	3380 Daoust Street	Lobby Area when pool is closed, Hall as a whole, Hall with kitchen	Swimming Pool Area
PARK	GLOU	Sawmill Park	3380 Daoust Street	Within defined partitioned areas
ART	OT	School of Art-Leased for N.C.C.	35 George Street	Ground floor display area
PARK	GLOU	Shefford Park	813 Shefford Road	Within defined partitioned areas
CC	NE	South Pointe Community Centre	220 Stoneway Drive	To be determined
PARK	NE	South Nepean Park	700 Longfields Drive	Within defined partitioned areas
POOL	GLOU	Splash Pool	2040 Ogilvie Road	Centennial Room, Outside Play Area, Canteen lobby (enclosed area), Main Entrance	Swimming Pool Area
TC	OT	St. James Tennis Club	690 Lyon Street	Tennis courts within defined partitioned areas, Clubhouse meeting areas
MU	OT	St Laurent Complex (Don Gamble)	515-525 Cote Street	Gymnasium, Banquet Room, Dance Studio, Renaissance A & B Rehersal Studio, Courtyard and room.	Swimming Pool Area
ARENA	OT	St. Laurent Arena	515-525 Cote Street	Rink Surfaces when no ice
ARENA	GOUL	Stittsville and District Arena	10 Warner-Colpitts Street	Rink Surfaces when no ice
CC	GOUL	Stittsville and District Community C.	10 Warner-Colpitts Street	Upstairs Hall
CC	NE	Tanglewood Community Building	31 Woodfield Drive	To be determined
PARK	GLOU	Tauvette Park	2436 Innes Road	Within defined partitioned areas
ARENA	OT	Tom Brown Arena	141 Bayview Road	Rink Surfaces when no ice, Hall
CC	NE	Trend Arlington Community Building	50 Bellman Drive	Meeting Hall Areas, Outdoors within defined partitioned areas
PARK	GLOU	Trillium Park	2030 Ogilvie Road	Within defined partitioned areas
CC	CU	Vars Community Centre	5715 Rockdale Road	Main Room, Outdoors within defined partitioned areas
CC	OSG	Vernon Recreation Centre	8020 Lawrence	Meeting Rooms, Park/Outdoors within defined partitioned areas
LTC	NE	Villa Marconi Long Term Care Centre	1026 Baseline Road	To be determined
ARENA	WC	W. Erskine Johnston Arena	3832 Carp Road	Sports Bar - Licensed, Rink Surfaces when no ice
PARK	NE	Walter Baker Park	100 Malvern Drive	Within defined partioned areas
MU	NE	Walter Baker Sports Centre	100 Malvern Drive	Public Meeting Halls, Rink surfaces when no ice, Front Foyer-Gallery Area, Pool Classroom, Water Safety Room, Heritage Room-Seniors Centre, Lawn Bowls Pavilion, Minto Field SW corner only	Swimming Pool Area, Library, Squash Courts, Danse/Art Studios
CC	NE	Westcliffe Community Building	681 Seyton Drive	Meeting Hall Areas, Outdoors within defined partitioned areas
TC	OT	West Ottawa Tennis Club	300 Greenview Avenue	Tennis courts within defined partitioned areas, Clubhouse meeting areas - Licensed
PARK	CU	Wilfred Murray Park	1089 Dunning Road	Lighted Ball Daimond Area
PARK	CU	Yves Chenier	3585 Sarsfield Road	Ball Diamond Area, Outdoor Rink Area, Within defined partitioned area.

Appendix ‘C’

‘Draft’

YOUR PLANNING GUIDE FOR HOSTING AN EVENT

Table of Contents

o Things to do before the event

o Important facts about alcohol and controlling consumption

o Limiting alcohol consumption

o Things to do during your event and special considerations for serving alcohol

o Reducing the risk of injury, liability and property damage

o Event workers

o What to do after the event

o Safe transportation

o Acknowledgement Statement

THE CITY OF OTTAWA WANTS YOUR EVENT TO BE A

SUCCESSFUL CELEBRATION

If there are any discrepancies between the provisions provided in this Guide and the Municipal Alcohol Policy, the Municipal Alcohol Policy will prevail.

A complete copy of the City of Ottawa Municipal Alcohol Policy is available on City’s website www.ottawa.ca under ‘What’s New’.

YOUR PLANNING GUIDE FOR HOSTING AN EVENT

The City of Ottawa promotes the health and safety of guests at events held on City premises. If you’re holding an event on City premises, you have many responsibilities. For example, when you apply for a Special Occasion Permit (S.O.P.) you agree to be held legally responsible for the safety and sobriety of your guests. As the Sponsor, you and your group can be held liable for injuries and damages arising from failure to adhere to the Liquor License Act of Ontario. These infractions include serving someone to intoxication, serving someone who is already intoxicated, serving minors, and failing to prevent impaired individuals from driving. This step-by-step Planning Guide will help you plan and run your event, provide you with information to control liability, prevent dangerous situations from occurring and how to promote low-risk drinking practices.

Things to do before your event

ü Before you obtain a Special Occasion Permit from the Alcohol and Gaming Commission of Ontario, confirm with a City representative that the premises are available for rental on the date of your event.

ü Obtain an S.O.P./Catering Endorsement from the Alcohol and Gaming Commission of Ontario and show proof of this to a City representative prior to the event. Failure to provide this documentation will result in you not being permitted to serve alcohol at your event.

ü Display your S.O.P./Licence/Catering Endorsement and levy receipts in a conspicuous location within the immediate area where the alcohol is to be sold or distributed.

ü Prior to the event, you will be requested to provide the Facility Manager, Supervisor or Portfolio Manager with a copy of your S.O.P. City staff will review the S.O.P. to ensure the quantities are acceptable to the City and equal to the quantities listed on the S.O.P. for the number of participants declared to attend the event.

ü All alcohol permitted on the site must be purchased and approved under your S.O.P.

ü Submit a security/operational plan when your event is classified by the City of Ottawa as a high risk or major event. All costs associated with the security/operational plan shall be borne by the Sponsor.

ü You must arrange for and maintain third party liability insurance coverage. Your City of Ottawa representative will advise you what form of insurance, limit of liability and endorsements you require.

ü Arrange for alcohol training certification for your event workers. Your City of Ottawa representative will advise you regarding alcohol training requirements and provide you with alcohol training information.

Important facts about alcohol and controlling consumption

Non-alcohol beverages must be made readily available throughout the duration of the event and at a cost significantly lower than drinks containing alcohol.

Ensure that a variety of low-alcohol ‘lite’ beverages are available. Low-alcohol beverages are the ‘smart choice’ to help control and prevent intoxication. They provide responsible patrons with an opportunity to consume less alcohol and avoid becoming intoxicated at an accelerated rate. For example, a patron consuming a regular beer at 5% alcohol would have to drink two ‘extra light’ beer at 2.5% alcohol to ingest the same amount of pure alcohol. ‘lite’ beer at 4% alcohol represents a 20% reduction in pure alcohol intake than a regular beer.

The City supports the serving of a ‘standard drink’ as a measure to gauge alcohol consumption.

The Standard Drink

12 oz or 341 ml. of beer with 5% alcohol

5 oz or 142 ml. of wine with 12% alcohol

1 ½ oz or 43 ml. of spirits with 40% alcohol

Each of these standard drinks has 0.6 ounces or 17 ml. of pure alcohol that has similar effects on the body.

> beer products with more than 5% alcohol, wine products with more than 12% alcohol and spirits with more than

40% alcohol, are considered ‘fortified’ alcohol products.

> many coolers and beer products are ‘fortified’, check the pure alcohol content before serving.

>‘fortified’ products have a greater alcoholic content and patrons must be made aware these products will lead

to accelerated adverse alcohol effects on the body.

> you are responsible to closely monitor and limit the consumption of ‘fortified’ alcohol products by patrons.

Controls to limit alcohol consumption

ü If alcohol beverages tickets are sold, a maximum of five (5) tickets per person is permitted at one time.

ü Allow the redemption of unused tickets for cash on demand at any time during the event.

ü Sponsors are encouraged to limit the number of free drinks provided to guests during an open bar event to two (2) drinks per person.

ü Only a maximum of two (2) drinks can be sold/served to one person at any one time.

ü Prohibit ‘last calls’ and announcements prior to the end of the event that advise patrons the bar is about to close, in order to control drink stocking within the last minutes of the event.

ü Better quality premium drink brands encourage guests to sip and savour their drink rather than ordering multiple lesser-priced drinks.

ü In order to reduce the risk of intoxication and the rate of consumption, Sponsors must supply food sufficient to serve the persons attending the event. Serving food is one of the best ways to lower the risk of becoming intoxicated. Not only does food delay the absorption of alcohol into the blood, but it generally takes longer to drink while you are eating. Sponsors are strongly encouraged to offer food throughout the event, rather than just a buffet at midnight, to ensure your guests are not drinking on an empty stomach. Pizza slices, sandwiches, soups, vegetable dishes, hot dogs or hamburgers are considered substantial food types. Snacks such as chips, pretzels, and peanuts are not considered food and due to salt intake increase the rate of consumption.

Things to do during your event and special rules for serving alcohol

ü You’re the host and you must attend the event for the entire duration, including the post event clean up, and be responsible for making decisions regarding the operation of the event and safe transportation.

ü You, or your designate, and event workers must remain sober during the event.

ü Check identification before admitting and serving a person who is apparently under the age of 19. Acceptable forms of identification, which include a photo, are: a BYID card issued by the LCBO; Driver's Licence; Canadian Armed Forces I.D. card; Canadian Citizenship Card, or a Canadian passport.

ü Permit City representatives to enter the event at all times.

ü Marketing practices which encourage increased or immoderate consumption, such as oversized drinks, double shots of spirits, drinking contests, liquor raffles and volume discounts, are not permitted.

ü Alcohol advertising is not permitted at City facilities frequented by youth without the approval of the City.

ü The provision of free alcohol for marketing promotion purposes must be approved by the City.

ü Do not advertise liquor or the availability of liquor without the prior written approval of the City.

ü The serving of alcohol must cease no later than the hour specified on the S.O.P./Licence/Catering Endorsement.

Reducing the risk of injury, liability and property damage

ü Ensure the physical setting is safe for drinkers and non-drinkers. All exits must be kept clear of obstructions.

ü If you become aware of a situation that could lead to injury or property damage you must take immediate and decisive action to prevent your guests from engaging in activities or conduct that is drunkenness, riotous, quarrelsome, violent or disorderly which could harm themselves or others, or could result in property damage.

ü Be available upon request to event workers who require assistance in managing a person who is refused a sale or becomes unmanageable.

ü Ensure liquor that is sold or served on the premises is not removed from the premises by a person attending the event.

ü All bottles must be retained within the licensed area.

ü All beverages must be served in unbreakable cups except for formal dinners and catered events and events held in a restaurant.

ü If you, or an event worker, has reason to believe that the presence of a person on the premises is undesirable, request the person to leave or forbid the person to enter the premises. Do not permit persons to enter the premises that are or appear intoxicated, are known troublemakers or individuals that could cause overcrowding.

ü If drunkenness, riotous, quarrelsome, violent or disorderly conduct could lead to an uncontrolled situation and the troublemaker refuses to leave, the Sponsor/designate/event worker/City staff will:

> first ask the person to leave

> if the individual refuses to leave, call the Police

ü Persons under the legal drinking age of nineteen (19) should not be admitted to an adult social event held on City premises, unless they are accompanied and monitored by an adult 25 years of age. It is understood that underage participants will not be provided or served alcohol directly or indirectly at the event.

Event workers

The City has established required event workers ratios. Trained Servers must be certified by a recognized alcohol server training course that has been approved by the City. The Sponsor shall ensure all event workers are over the age of 19. Door and entrance monitors are encouraged to monitor the door for a minimum of 1.5 hours following the advertised admission time and for a minimum of 1.5 hours prior to the advertised departure time.

What to do after the event

Sponsors must conceal or remove all evidence of the service and consumption of liquor within forty-five (45) minutes after the end of the period during which liquor may be sold or served under the S.O.P. When the bar set up is permanent, as required by Alcohol and Gaming Commission of Ontario regulations, patrons must be cleared from the room within 45 minutes of closing.

Safe transportation

You must remain on the premises until all the patrons have left the premises by a safe and satisfactory means of transportation. Sponsors are responsible for promoting safe transportation options for drinking guests at the event. These safe transportation options may include:

The requirement to have a designated driver strategy. Your strategy should include information such as the names of the person(s) that will use a personal vehicle to drive impaired participants to a place of safety.
The promotion of taxis, buses, or other forms of alternate transportation; and/or,
Call a friend, relative, or taxi to assist intoxicated drivers
If an uncontrollable situation develops in relation to an intoxicated guest driving their/others vehicles, the Sponsor, designate, or if present an approved City representative, shall call the Police and request that the intoxicated guest be apprehended to ensure they do not drive a vehicle while intoxicated.

ACKNOWLEDGEMENT STATEMENT

I, the Sponsor for the described Special Occasion Permit understand that as the Permit Holder, I, or my group, can be held liable for injuries and damages arising from failure to adhere to the Liquor Licence Act of Ontario. These infractions include serving someone to intoxication, serving someone who is already intoxicated, serving minors, and failing to prevent impaired individuals from driving.

I acknowledge, by signing this form, that the ‘Your Planning Guide for Hosting An Event’, provided to me by the City of Ottawa has been received, read and understood and that I must strictly observe and ensure compliance with the requirements and controls detailed in the ‘Your Planning Guide for Hosting An Event ’.

RELEASE OF LIABILITY, WAIVER OF CLAIMS AND ASSUMPTION OF RISKS AND INDEMNITY AGREEMENT

Please read carefully before signing

I, the Sponsor of the following described event,

Event (describe): ______________

Location:

Date of Event: ______________

shall indemnify and save harmless the City of Ottawa from any and all claims, demands, causes of action, loss, costs or damages that the City of Ottawa may suffer, incur or be liable for, resulting from the Sponsors’, event workers’ and agents’ performance, actions and negligent acts or omissions in connection with the holding of the described event involving the serving of alcohol on City premises.

I agree to comply with the regulations of the Liquor Licence Act, to abide by the City of Ottawa Municipal Alcohol Policy, Standards, Policies and Procedures, General Terms and Conditions of the Rental Agreement, City By-laws including but not limited to the Smoking By-law and Noise By-law and Federal, Provincial and Municipal laws that apply to the use of the premises and holding of the described event.

I am the full age of 19 years. I am aware of the nature and effect of the RELEASE OF LIABILITY, WAIVER OF CLAIMS AND ASSUMPTION OF RISKS AND INDEMNITY AGREEMENT that I am signing. I am executing this Release and Waiver of Liability Agreement freely and without any compulsion on the part of the City of Ottawa. I acknowledge to having read this entire Acknowledgement Statement prior to having signed it. Intending to be legally bound, I have signed this RELEASE OF LIABILITY, WAIVER OF CLAIMS AND ASSUMPTION OF RISKS AND INDEMNITY AGREEMENT this _______ day of ____________________ 20____.

Sponsor, please print your name

____________________________________

Signature of Sponsor

______________________________________________________

Sponsor’s mailing address

Sponsor’s telephone number: ______________________________

____ _________________

Signature of Witness Dated

Personal information contained on this form is collected under the Authority of the Municipal Act. RSO1990, cM.45, s.207 (45). This information is collected for the administration and management of the City of Ottawa Municipal Alcohol Policy and Risk Management Program. Questions about the collection and use of this information should be directed to the Insurance Services Coordinator, Risk Services, City of Ottawa, 100 Constellation Crescent, 4^th Floor West Tower, Nepean, Ontario. K2G 6J8, 580-2424 Ext. 43625.

EXECUTIVE SUMMARY

SOMMAIRE

BACKGROUND

DISCUSSION

CONSULTATION

TABLE OF CONTENTS

City

Premises

Facility Representative

Policy (M.A.P.):

"IT'S THE LAW"

How to Obtain Insurance Coverage